Records Analyst I

1 week ago

Denton, United States Denton County (TX) Full time

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Records Analyst I works under moderate supervision, assisting in the coordination of records, information management, and data management functions. This position creates and maintains computerized records and electronic tracking systems, and assists in the development and implementation of procedures for these systems. The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department.

Examples of Duties

Reviews complex records retention policies and schedules in consultation with county departments regarding the transfer of records to appropriate storage locations, reformatting paper records to digital or micrographic formats, and destroying eligible records in compliance with Texas laws and Denton County policies. Works to ensure Denton County records are managed according to approved retention schedules to ensure compliance with all applicable Federal, State, and Local regulations.

Assists county departments and the public through the processing of records requests submitted electronically and in person in accordance with the Denton County Records Management Program Resolution. Consults with, and advised Denton County departments on the appropriate and compliant management of local government record and information.

Assists with special projects (audits, data ingests, data cleanup, etc.).

Operates and manages the physical records management system, digital records repository, and equipment for the preservation and storage of records.

Utilizes specialized records management knowledge to advise Denton County departments on routine records management issues, policies, procedures, and records information management systems.

Prepares documents for imaging operates electronic scanning equipment, and converts scanned material to digital format.

Evaluates image quality and suitability of digital documents and microfilm in accordance with applicable standards and regulations.

Conducts inventories and performs analysis to determine departmental recordkeeping requirements for physical and digital records in accordance with the Denton County Records Management Program Resolution.

Assists with the development of records control schedules based on departmental recordkeeping requirements and in compliance with all applicable Federal, State, and Local regulations.

Maintains the Records Center to ensure the proper care and storage of local government records of permanent value in accordance with industry standards and Texas Local Government Code.

Coordinates projects to reformat records from hard-copy paper to digital or micrographic formats. Ensure records are appropriately inventoried and indexed in county systems.

Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information.

Ensures security and/or confidentiality of records in accordance with the Denton County Records Management Program Resolution.

Assists with the implementation of instructor-led and online records and information management training courses for county departments and staff.

Conducts complex records inventories and analyses to determine retention, sealing, or destruction requirements.

Operates a Denton County vehicle (large van) to transport boxes of records from various county offices to archival storage locations. Records transfer duties commonly include lifting and moving boxes of paper records, moving boxes using dollies, carts, or on pallets, climbing ladders to place boxes on high shelves, and stooping or bending to place boxes on low shelves.

Performs other related work as required.

Minimum Qualifications

High School Diploma or GED and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.

Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.

Must be a U.S. citizen.

Must not have any Class B misdemeanor or higher convictions or deferred adjudications.

Possession of a valid driver's license.

Must be able to obtain a State of Texas driver's license within 90 days of employment.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

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