Billing Coordinator

DIS-TRAN Packaged Substations is currently looking for a Billing Coordinator to join their team. The Billing Coordinator provides an integral part in all billing functions of the company. The Billing Coordinator provides billing support on projects, interfacing continuously with Project Managers and their support team. The coordinator also works closely with other departments including the sales department, warehouse operations, company management and corporate accounting.

COMPETENCIES:

* Customer Focus, Decision Quality, Business Insight, Drives Results, Collaborates, Communicates Effectively, Courage, Instills Trust, Manages Ambiguity

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Weekly Billing - Devlops and issues invoices in a timely manner within the guidelines of established procedures. It has been established that at least one "billing" will be submitted to Crest Operations every week, coordinates all DIS-TRAN Packaged Subsations invoicing related issues with Crest Operations, works to resolve DIS-TRAN Packaged Subsations invoicing discrepencies.
* Reviews Contract Prior to Billing for Requirements: Look for lien waivers, retainage clauses, billing requirements.
* Updates Backlog: Each week, ensure all backlog timeframes are accurate for the weekly billing. Ensure accuracy on a quarterly and annual basis.
* Provides milestone billing movements report to management at the beginning of each month for the previous month.
* Resolves Discrepancies: Ensure all discrepancies found by the department are rectified within expected time frames.
* Works closely with Crest Operations regarding any tax issues during or after billing so that taxes can be processed and paid accordingly.
* Works Accounts Receivable Report weekly to ensure timely payment of all invoices.
* Provide updates of past due customers to the team
* Work closely with Business Unit Controller

EDUCATION AND EXPERIENCE:

* Associate degree from a two year college or technical school with 3 years relevant experience is preferred (High School diploma along with 7 years of relevant experience will be considered in lieu of two-year degree). Bachelor's Degree preferred.
* Knowledge of Microsoft Excel, Word and Outlook is required.
* General knowledge of Microsoft Access is preferred, but not required
* Prior experience within an Engineering or Project Management function within the Electrical Utility industry is preferred.
* Must have excellent communication ability within all levels of the company.
* Strong background in Customer Service is highly preferred.
* Sufficient knowledge of the company's goals, strategies, and objectives required.