Administrative Assistant

1 week ago

Buffalo, United States Northwest Bancorp, Inc. Full time

This position is responsible for performing various administrative and clerical duties such as typing and/or distributing correspondence, memos and documentation, compiling data and information, producing and keeping meeting minutes, answering the telephone, taking messages and directing calls appropriately, dealing with visitors, collaborating with outside vendors, arranging meetings and keeping schedules, faxing and filing, and coordinating departmental records and files. Other main components will be communicating, supporting, summarizing data, and presenting it in an organized manner while working with members of the department. Provide confidential support throughout department when working on projects and providing assistance. Relies on experience and judgment to plan and accomplish assigned tasks and goals. Works under very limited supervision.

ESSENTIAL FUNCTIONS:

* Record data
* Create reports
* Work with directors and Board members at a high level
* Ensure compliance with third party vendors/service providers
* Protect confidentiality and sensitivity of information
* Self-learn/knowledge of Microsoft Office software, internet, email and department systems
* Support management team
* Partner/cultivate relationships with other departments
* Partner with outside agencies and coordinate activities
* Administer service contracts and equipment maintenance
* Research and investigate regulations as required
* Coordinate payment of department bills
* Communicate with management and Bank personnel
* Update and organize files appropriately
* Maximize technology tools available
* Manage personal workload/workflow
* Monitor and coordinate department calendars
* Coordinate the lending authority request process
* Perform specialized, confidential secretarial work
* Answer telephone and direct calls appropriately
* Take messages and pass to relevant personnel
* Open, stamp, sort, and distribute the mail
* Deal with visitors as required in a professional manner
* Type correspondence, meeting minutes, contracts, and other documents and distribute as necessary
* Support members of department
* Resolve problems as appropriate
* Monitor bills, payments, and partner with Accounting
* Make deliveries/ pickup various documents/photos
* Monitor faxes and email
* Organize and update project files
* Complete department projects
* Prepare and complete necessary forms accurately and file in a timely manner
* Schedule meetings, seminars, and hotel and travel arrangements
* Manage appointment calendars and vacation time (internal/external)
* Partner with personnel from other companies
* Process documents and manage Files
* Purchase and track department materials
* Record and track department expenditures
* Develop and maintain database
* Generate statistics and reports
* Produce various expense reports
* Recommend improvements to procedures and administration systems
* Ensure total document and data integrity
* Attempt to exceed Bank expectations
* Minimize department non-payroll costs
* Continue Professional Development
* Represent self in professional manner
* Ensure compliance with Northwest's policies and procedures, and Federal/State regulations
* Navigate Microsoft Office Software, computer applications, and software specific to the department in order to maximize technology tools and gain efficiency
* Work as part of a team
* Work with on-site equipment

KNOWLEDGE, SKILLS, AND ABILITIES:

* Ability to establish effective working relationships among team members and participate in solving problems and making decisions
* Ability to present and express ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written
* Ability to actively listen to what others are saying to achieve understanding, sharing information with others and facilitating the open exchange of ideas and information
* Ability to establish courses of action for self to accomplish specific goals, develop and use tracking systems for monitoring own work progress, and effectively use resources such as time and information
* Ability to make right decisions based on perceptive and analytical processes, practicing good judgment in gray areas
* Excellent communication, interpersonal, and organizational skills ideal

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

* High School Diploma or equivalent preferred

Work Experience:

* Administrative or secretarial and department related business experience preferred
* Customer service experience preferred

  • Administrative Assistant

    4 weeks ago

    Buffalo, New York, United States The Arc Erie County NY Full time

    Job Title: Administrative AssistantAt The Arc Erie County NY, we are seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff, including data entry, filing, and correspondence.Key Responsibilities:Assist in the data entry and database...

  • Administrative Assistant

    1 month ago

    Buffalo, United States The Arc Erie County NY Full time

    At The Arc Erie County New York, we support children and adults with disabilities and their families in achieving their desired quality of life by creating opportunities through comprehensive quality services. As a leading agency in Western New York for over 71 years, we take pride in our mission and advocacy that builds and strengthens the entire...

  • Senior Administrative Assistant

    1 week ago

    Buffalo, United States M&T Bank Corporation Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management

  • Senior Administrative Assistant

    4 weeks ago

    Buffalo, United States M&T Bank Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management

  • Senior Administrative Assistant

    4 hours ago

    Buffalo, United States M&T Bank Corporation Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management Learn...

  • Administrative Assistant

    6 days ago

    Buffalo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity in the financial services industry, specifically searching for an Administrative Assistant based in Buffalo, New York. This role will be centered around supporting our team by ensuring efficient and accurate processing of customer-related tasks.Responsibilities:•...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Administrative Assistant in Buffalo, New York. This role is central to our operations, involving the management of various office tasks, supervision of administrative staff, and acting as a key point of contact for external communications. Responsibilities: • Oversee...

  • Administrative Assistant

    1 day ago

    Buffalo, United States Vanguard Temporaries, Inc. Full time

    We are seeking an Administrative Assistant to work in an office in Buffalo, NY.This is a full-time position Monday Friday, 8:45 am - 4:45pm paying $16 ;Requirements:Strong verbal communication skillsGood organizational skills and attention to detail

  • Senior Administrative Assistant

    1 week ago

    Buffalo, United States M&T Bank Corporation Full time

    Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. Primary Responsibilities: Serve as a liaison between manager and bank personnel, responding to questions and issues on departme Administrative Assistant, Administrative, Senior, Communications, Assistant, Operations, Banking

  • Senior Administrative Assistant

    4 weeks ago

    Buffalo, United States M&T Bank Full time

    Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. Primary Responsibilities: Serve as a liaison between manager and bank personnel, responding to questions and issues on departme Administrative Assistant, Administrative, Senior, Communications, Assistant, Operations, Banking

  • Administrative Assistant

    1 week ago

    Buffalo, United States CentiMark Full time

    CentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Buffalo, NY office! This role is paying $22/hr - $30/hr, based on education & experience plus premier benefits! The ideal...

  • Administrative Assistant-Medical

    1 month ago

    Buffalo, United States Community Health Center of Buffalo Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask...

  • Administrative Assistant

    1 week ago

    Buffalo, United States Horizon Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today!"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients,...

  • Administrative Assistant

    4 hours ago

    Buffalo, United States Horizon Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today!"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients,...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Horizon Health Services Full time

    Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful...

  • Administrative Assistant

    1 month ago

    Buffalo, United States Horizon Services Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our...

  • Administrative Assistant, ECHDC

    1 month ago

    Buffalo, United States Empire State Full time

    *Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: The Administrative Assistant will perform administrative and office support activities for the Erie Canal Harbor Development Corporation, the subsidiary of New York State's Empire State Development...

  • Administrative Assistant

    1 week ago

    Buffalo, United States CentiMark Corporation Full time

    CentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Buffalo, NY office! This role is paying $22/hr - $30/hr, based on education & experience plus premier benefits!The ideal...

  • Senior Administrative Assistant

    1 week ago

    Buffalo, United States M&T Bank Full time

    Overview: Are you an organized, proactive professional who thrives in a fast-paced environment? We're seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior management team. In this key role, you'll help streamline daily operations and play a crucial part in...

  • Administrative Assistants

    1 week ago

    Buffalo, United States New Wave People Full time

    M-F -8:45A to 4:45P Unpaid Lunch Break No Overtime or travel required No Work required on a NYS Holiday Paid Parking Provided POSITION REQUESTED: Administrative Assistant OPMC is responsible for professional discipline of physicians, physician assistants and specialist assistants. All complaints of misconduct are investigated. MINIMUM QUALIFICATIONS: -...