Accounts Payable Specialist

4 weeks ago

Novi, United States ITC Full time

JOB SUMMARY

Processes, verifies and monitors payments and expenditures in an effective and efficient manner to ensure that company finances are accurate and up to date and vendors and suppliers are paid within established time limits. May act as a lead and serve as a resource for all administrative Accounts Payable team members and may conduct new employee training. Supports AP activities by providing technical assistance to others.

ESSENTIAL DUTIES & RESPONSIBILITIES

Lead Level Only

* Uses strong accounting knowledge to resolve system/process issues.
* Identifies defects, reports, and purposes possible solutions related to AP Business Process issues; collaborates as needed to determine consensus of key stakeholders.
* Prepares reports with high level of consistency to established process, checking for quality issues prior to submission to leadership.
* Develops quality / process improvement tools, checklists, process maps, or work instructions as needed to resolve issues related to quality or rework situations.
* Works independently to complete assigned tasks/projects and provides appropriate level of communication to leadership, escalate issues timely to allow for course correction.
* Team lead on developing scope of future Peoplesoft needs, tracks progress and works cross functionally with other departments to achieve objectives.
* Seen as informal team coach, helps leadership develop knowledge of team members on technical issues, cross trains and develops new highly detailed work instructions for knowledge transfer/process adherence.
* Prepares and presents information in formal team meetings as needed or to larger cross departmental settings.
* Serves as the lead administrative expert for all Accounts Payable related items within and outside the area

Both Senior and Lead Levels

* Processes invoices for payment according to Accounts Payable policies and procedures and ensures that all financial controls are being met.
* Codes invoices based on Generally Accepted Accounting Principles and Federal Energy Regulatory Commission regulations and guidelines.
* Supports the payment processes through the creation of PeopleSoft pay cycles and the generation of outbound payments and files. Generates all payments and supporting documentation for check, ACH, EFT and wire transactions.
* Ensures the accounting for payments are made to appropriate General Ledger accounts and budgets.
* Ensures documentation of voucher packages for paid invoices.
* Acts as an Accounts Payable liaison to Supply Chain and other departments and supports the procurement-to-pay process. Adheres to procurement policies and procedures and assures that all financial controls are being met. Supports vendor relations by responding to vendor inquiries. Matches inventory receipts to vendor invoices and provides cost accounting and/or pricing adjustments to assist buyers and financial employees in establishing proper unit pricing and inventory control.
* Reviews, audits and processes employee expense reimbursements using the Concur T&E online system. Administers the employee expense tracking and reimbursement system including changes or upgrades to the software as well as performing system administration.
* Supports cash management activities to ensure that the Company can meet its financial obligations. Provides treasury function with forecasts of cash flow requirements.
* Prepares adjusting journal entries based on auditable supporting documentation, to coincide with the accounting closing schedule. Reconciles accounts to assure proper accounting of transactions Investigates and resolves accounting issues.
* Implements and maintains accounts payable policy and procedures financial controls to assure compliance with Sarbanes Oxley requirements. Work closely with AP Manager on payment processes and policies and the implementation of controls to drive compliance with SOX requirements and overall process improvements.
* Contribute to organizational effectiveness by offering information, suggestions and recommendations to improve policies and procedures.
* Provides analysis and support to management by responding to various internal and external accounting audits.
* Coordinates the process and submission of the annual Form 1099/1042 documentation to the IRS and taxpayer recipients. Researches and resolves 1099 disputes as necessary.

REQUIREMENTS

* High School Diploma or Equivalent
* Associate Degree in Business, Finance or Accounting preferred

Senior Level

* Minimum of five (5) years of experience in Accounts Payable, Accounts Receivable, Inventory Accounting, or Supply Chain.

Lead Level

* Minimum of seven (7) years of experience in Accounts Payable, Accounts Receivable, Inventory Accounting, or Supply Chain.

Both Senior and Lead Levels

* Experience with People Soft and Power Plant Fixed Asset System.
* Experience with sales and use tax within multi-state taxing jurisdictions.
* Ability to operate computerized accounting, spreadsheet and word processing programs and email at a highly proficient level. Must be proficient with MS Excel on V-LookUp and Pivot table applications.
* Utility industry experience preferred.
* Knowledge of Federal Energy Regulatory Commission Code of Federal Regulations (as it relates to accounting) and the related Chart of Accounts.
* Understanding of accounting controls including Sarbanes-Oxley preferred.
* Ability to research and analyze complex data and problem solve.
* Excellent verbal and written communication skills.
* Attention to detail and a high degree of accuracy.
* Time management skills especially during period of peak workloads.
* Ability to work well on a team or independently.
* Ability to perform multiple tasks and work efficiently under deadline pressure.
* Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas.

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