Executive Assistant to Chief Communications Officer
3 weeks ago
Job Description
The Executive Assistant to the Chief Communications Officer embodies professionalism, discretion, and collaboration. It's a visible role within The Post's Communications, Brand and Live Events team that demands skillful time management, speed, proactivity, deep understanding of the team's inner workings, and trustworthiness. This position is located in our Washington DC headquarters.
Motivation:
* You like organizing an executive's life by identifying and prioritizing critical activities.
* You are proactive, resourceful, and self-sufficient.
* You are personable, warm and empathetic and are skillful at building and leveraging relationships internally and externally to achieve results.
* You have the curiosity and capacity to quickly grasp how a team operates, including its structure, processes, and dynamics to enhance collaboration within the department and across the organization.
Responsibilities:
* Manage executive's schedules by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time-sensitive emails and requests, and preparing materials for meetings and events.
* Observe and monitor team dynamics, interactions, and performance. Provide accurate and timely reports to the executive, highlighting key developments, concerns, and opportunities within the team. Act as a trusted advisor to the executive, offering valuable perspectives and recommendations based on the observations and analysis.
* Support executive's decision making for specific meetings, projects, or events by understanding the roles and responsibilities of employees in different departments within the organization, building relationships with colleagues across teams, and gathering and synthesizing relevant information to ensure successful outcomes.
* Provide general administrative support by arranging travel, submitting expenses for reimbursement, answering phones, organizing and maintaining confidential files, organizing team meetings/events, and maintaining office supply inventory.
* Coordinate the logistics for office/desk relocations and new employee onboarding by arranging for office furniture moves, packing files, coordinating phone and computer setup, and ordering business cards.
* Support scheduling meetings with external guests by greeting the guests, completing security checks, and setting up food and drinks.
* Provide project management support and assistance at key internal and external events across the company.
Requirements:
* At least five years of experience as an executive assistant, previous experience in the publishing or media industry preferred.
* Excellent organizational and office administration skills.
* Professional maturity and ability to remain calm and flexible under pressure.
* Outstanding interpersonal and customer service skills.
* Proven organizational acumen and interdepartmental coordination skills.
* Expertise with Microsoft Office products.
* Ability to maintain confidentiality of sensitive business and people matters.
* Editing and proofreading skills.
Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
* Competitive medical, dental and vision coverage
* Company-paid pension and 401(k) match
* Three weeks of vacation and up to three weeks of paid sick leave
* Nine paid holidays and two personal days
* 20 weeks paid parental leave for any new parent
* Robust mental health resources
* Backup care and caregiver concierge services
* Gender affirming services
* Pet insurance
* Free Post digital subscription
* Leadership and career development programs
Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.
The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.
The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?
#washpostlife
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