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Executive Assistant

4 months ago

Lincoln, United States Virtual Incision Full time

Contribute to advancing robotic-assisted surgery while working for a company that respects, values, and appreciates all team members

Why you will love working at Virtual Incision:

* Strong mission to expand access to robotic-assisted surgery, one of the most exciting fields in healthcare today.
* Company-wide dedication to clinical excellence, innovation, and teamwork
* Friendly, open, and fun culture where people genuinely like each other
* Opportunity to take ownership on exciting projects from day one.
* Career development through fast pace and an all-hands-on-deck culture
* Mentorship from some of the top industry experts
* Flexible working hours, including an open paid time off policy and holidays.
* Healthcare programs including medical, dental, vision, disability, and life insurance.
* 401(k) retirement plan

Job Summary:

The Executive Assistant will provide high-level administrative support to the Sr. Leadership team members and serves as a liaison to the board of directors and other management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects for Sr. Leadership team members. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

* Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
* Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
* Sustain a daily calendar of meetings and events.
* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
* Arrange travel and accommodations for executives.
* Excellent communication and time management skills; proven ability to meet deadlines.
* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
* Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
* Assist in preparing and managing presentations and decks.
* Be responsive to emails/texts/phone calls, with contact outside normal business hours.
* Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries.
* Use discretion, confidentiality, and good judgment to handle C‑Level matters.
* Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
* Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
* Complete ad hoc projects as assigned - Consulting Agreements and Invoicing with Surgeons
* Organize complex calendars and schedules, resolving any scheduling issues.
* Other duties as assigned.

Requirements and skills:

* Bachelor's degree in related business field, or equivalent work experience required.
* 3-5 years' experience of related experience required in working in an executive assistant role supporting C‑Level executives required.
* Previous experience working in a small start-up environment strongly preferred.
* Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
* Ability to communicate effectively and professionally.
* Flexible hours as dictated by the needs of business for projects and meetings.
* Ability to communicate and collaborate effectively.
* Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
* Commitment to excellence - perform duties at the highest level possible on a consistent basis.
* Excellent communicator - able to interact with people of all levels in a confident, professional manner.
* Demonstrate ability and temperament to work with sensitive information.
* Team player - have team-oriented experience and approach.
* Service focus - dedicated to meeting the expectations of the Sr. Leadership team by maintaining effective relationships with interested parties.
* Ability to think outside of the box with a sense of urgency.
* Ability to work without supervision and as part of a team.

Salary: DOE

Status: Exempt