Administrative Assistant

1 week ago


Jacksonville, United States The Church of Eleven22 Full time
Description

Job Title: Administrative Assistant

Ministry/Department: Multisite

Reports to: Campus Multisite Pastor

Status: Full-time, non-exempt

Supervisory Role: No
Objective

This position is accountable for providing administrative and project support to the Campus Multisite Pastor so that he best serves the organization at a strategic level in a prepared, focused and intentional way.
Key Responsibilities
  • Directly manage administrative details of the Campus Multisite Pastor
  • Assist in the coordination and collaboration of campus teams and central ministry teams
  • Manage budget preparation, monthly budget reviews, spend tracking and credit card reporting
  • Manage logistics and timelines for special events and projects (i.e., team meetings, off-sites, training events, team care/fun, etc.) as needed
  • Manage all communication and integration among team members, congregation members and community to ensure high levels of responsiveness, effectiveness, collaboration and follow through on priorities and deliverables; to include email follow up, written and verbal communication
  • Coordinate all travel arrangements for pastor and travel companions
  • Manage ministry initiatives, Ministry Action Plans (MAPS), ministry budgets and daily tasks of multisite ministry area as directed by the Campus Multisite Pastor by:
    • Managing initiative timelines and administrative details of ministry initiatives
    • Taking notes and formatting (MAPS) to be distributed to campus teams
    • Continually review and keep ministry budgets on track
    • Managing calendar, Basecamp and Slack channels of Multisite Ministry area
  • Collaborate with the campus discipleship and Campus Discipleship & Multisite Project Manager as needed
  • Maintain an authentic and growing walk with Jesus Christ through the ongoing spiritual disciplines of Bible reading, prayer, personal worship, fasting, confession, repentance and fellowship and being a disciple-making disciple
  • Create and maintain effective organization, file management, planning and calendaring systems to support project and team management
Competencies
  • Model The Church of Eleven22® mission, vision and core values
  • Ability to maintain strict confidentiality
  • Ability to adapt to change
  • Strong proactive communication skills
  • Excellent organization, planning, prioritization and problem-solving skills
  • Ability to think strategically and offer solutions in addition to executing requests in a timely fashion
  • Demonstrate judgement and discernment; self-starter; initiative
  • Strong interpersonal and communication skills, with the ability to interact professionally with people at all levels
  • Proficient in Microsoft Office suite and other relevant software applications
Education and Experience
  • 3-5 years of administrative experience preferred
Position Type/Expected Hours of Work

This is a full-time, non-exempt position reporting to the Campus Multisite Pastor. Days and hours of work are typically Monday through Thursday 8:30am - 5pm. However, the schedule may vary depending on church needs.

The church has several big events, ("All-Skates") throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.

Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.
Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Ministerial Exception

The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).

Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.
Code of Conduct
  1. We live authenticity
  2. We are gospel-centered and mission-focused
  3. We are family
  4. We are life-long learners
  5. We aim for excellence in the experience with zero excess
  6. We choose to trust
  7. We pray 1st and decide 2nd
  8. We glorify God by honoring others
  9. Our team unites under clear vision
  10. We walk in humble confidence
EEO Statement

The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.

  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States Elliott Company Full time

    This position requires a competent individual with a wide range of administrative skills. This individual would be expected to handle secretarial, administrative, and other miscellaneous duties as required with speed, accuracy and skill. Responsibili Administrative Assistant, Administrative, Assistant, Manufacturing, Skills


  • Jacksonville, United States Contemporary Staffing Inc Full time

    Contemporary Staffing Solutions is seeking an Administrative Assistant to join our client in Jacksonville, FL! This temporary-to-permanent opportunity offers $18-$19/Hour. The Administrative Assistant will support our client's Immigration Unit in administrative and client service tasks. Key Responsibilities: Provide administrative support to the...


  • Jacksonville, United States LaborMAX Staffing Full time

    Hiring for a local office, duties and responsibilities, you should be able to answer phones and redirect them to proper recipient. Must be able to handle calls for local quotes/ moves. Confirm appointments day prior, assist with setting appointments Administrative Assistant, Administrative, Assistant, Staffing


  • Jacksonville, United States Roto-Rooter Plumbing & Water Cleanup Full time

    Essential Skills & Responsibilities:Skilled with Microsoft Office (Word, Excel)Highly motivated, detail oriented, able to work independently. Outstanding organizational, time management and follow up skills. Self-starter who thrives in a fast paced e Administrative Assistant, Administrative, Assistant, Construction, Insurance


  • Jacksonville, United States Boutique Recruiting Full time

    A premier multi-family builder in Jacksonville, FL, that specializes in ground-up construction is on the lookout for a dynamic Administrative Assistant to join their vibrant team. This exciting role offers the opportunity to collaborate closely with the project management team, organize crucial documents, schedule key meetings, and facilitate seamless...


  • Jacksonville, United States Boutique Recruiting Full time

    A premier multi-family builder in Jacksonville, FL, that specializes in ground-up construction is on the lookout for a dynamic Administrative Assistant to join their vibrant team. This exciting role offers the opportunity to collaborate closely with the project management team, organize crucial documents, schedule key meetings, and facilitate seamless...


  • Jacksonville, Alabama, United States Jacksonville State University Full time

    We are seeking an enthusiastic and organized Administrative Assistant to join our Athletic Administration team at Jacksonville State University. As a key member of our staff, you will assist with various operational tasks, administrative duties, and provide exceptional support to our department.Located in Jacksonville, AL (Main Campus), this position offers...


  • Jacksonville, United States BWI Companies Full time

    We are looking for an Administrative Assistant who can:Answer incoming calls and route to appropriate sales personnel.Assist sales personnel by enhancing communication with customer base and outside sales staff.Contact customers in response to inquiries or other customer service issues.Refer unresolved customer grievances to designated sales personnel or...


  • Jacksonville, United States Fortegra Financial Full time

    The Administrative Assistant will be responsible for providing high-level administrative services at the executive level. Duties may include scheduling/coordinating meetings, travel arrangements, expense reports, answering phones, distributing mail, preparing correspondence or reports, filing department materials, and/or other specialized department...


  • Jacksonville, United States Social Finance Ltd Full time

    Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we're changing the way people think about and interact with personal finance. We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The...


  • Jacksonville, United States SPM Full time

    Administrative Assistant - Sundale Manor Apartments SPM, LLC, a full service national property management firm, is seeking an Administrative Assistant. As an Administrative Assistant, you work closely with the Vice President, other corporate personnel and regional managers, and welcome visitors to the building. JOB REQUIREMENTS * Monitor building and who...


  • Jacksonville, United States HealthSouth Full time

    Encompass Health Rehabilitation Jacksonville is looking for an Administrative Assistant Administrative Assistant Career Opportunity  Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is...


  • Jacksonville, United States Fortegra Full time

    The Administrative Assistant will be responsible for providing high-level administrative services at the executive level. Duties may include scheduling/coordinating meetings, travel arrangements, expense reports, answering phones, distributing mail, preparing correspondence or reports, filing department materials, and/or other specialized department...


  • Jacksonville, United States Fortegra Full time

    The Administrative Assistant will be responsible for providing high-level administrative services at the executive level. Duties may include scheduling/coordinating meetings, travel arrangements, expense reports, answering phones, distributing mail, preparing correspondence or reports, filing department materials, and/or other specialized department...


  • Jacksonville, United States LaborMAX Staffing Full time

    Job Description We are currently hiring for a local office. As part of this role, you will be responsible for answering phones and directing calls to the appropriate person. You should also be able to handle customer calls. Experience with office administration and accounting is required, including proficiency in Excel, Word, and QuickBooks Desktop....


  • jacksonville, United States Randstad US Full time

    administrative assistant. + jacksonville , florida + posted november 8, 2024 **job details** summary + $16.99 - $17 per hour + temporary + no requirements + category office and administrative support occupations + referenceAB_4652553 job details We are seeking a highly organized and proactive Administrative Assistant to join our Jacksonville...


  • Jacksonville, United States TrueNet Communications Full time

    The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our companys general administrative activities. (This is meant to be a guide. Duties may vary dependent upon management.) Essential Position Functions: Organize and prioritize various forms of communication including email, phone calls,...


  • Jacksonville, United States TrueNet Full time

    The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company's general administrative activities. (This is meant to be a guide. Duties may vary dependent upon management.) Essential Position Functions: * Organize and prioritize various forms of communication including email, phone calls,...