Office Assistant I

1 week ago

Conway, United States Community Action Program for Central Arkansas Full time

STATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Administrative Specialist. Responsible for performing receptionist duties and providing clerical and administrative assistance to the agency.

ESSENTIAL FUNCTIONS:

* Serve as a member of the Administrative Office Management Team in overall coordination and planning for the agencys programs.
* Maintain a cooperative and professional attitude with all staff, clients, volunteers and community persons.
* Greet all persons who call or visit the agency and assist as needed. Manage the agency phone system including screening calls and taking messages for staff, answering all agency calls and processing all voicemails daily.
* Responsible for sharing knowledge of current program requirements, local community resources and other information and/or resources to assist clients.
* Receive donations and provide receipts to clients as needed.
* Perform moderately complex data entry, data management and clerical work (i.e. setting up files, filing, printing/ copying, running reports, shredding.) Pick up, process and distribute agency-wide mail daily, including but not limited to, processing in-coming and out-going mail, overnight shipments and certified mail.
* Provide administrative assistance in preparation of documents, events, meetings, reports, presentations, brochures, training materials, filing, service delivery, technology, technology maintenance and other agency projects.
* Assist with building maintenance, such as changing and dusting air filters, changing light bulbs, security checks, ensuring lobby remains clean, etc.
* Assist with verbal and written translation for the agency if applicable.
* Responsible for maintaining the Forms Database (revisions, additions or deletions) for the Agency.
* Responsible to share knowledge of current program requirements, local community resources, and other information to assist clients.
* Assist in the preparation and distribution of the Administrative Manual.
* Responsible for maintaining, distribution and filing of employee and visitor sign-in sheets.
* Serve as a recorder during designated meetings, prepare, and distribute the minutes.
* Responsible for avoidance or appearance of fraud and assist in ensuring compliance in the overall management of the agency.

NON-ESSENTIAL FUNCTIONS:

* Is professional at all times.
* Respects confidentiality in all aspects of the agency.
* Must be willing to participate in all training designed for professional development.
* Able to handle stress, tension and exasperation that contact with adults may bring every day.
* May be called upon to administer first aid at any time. The incidental nature of this circumstance effectively establishes first aid as a collateral duty, rather than a primary one.
* Perform other job-related duties as necessary for the overall operation of the program.

JOB REQUIREMENTS:

Educational Requirements:

* High school diploma or GED.

Experience Requirements:

* Minimum of one-year work experience in business, customer service or related field.
* Proficient computer skills with minimal errors.
* Proficient in Office 2016 or newer version.

Physical Requirements:

* Must be able to pass tuberculosis screening annually and initial health examination within three months of hire.
* Valid drivers license, access to transportation with liability insurance and willing to use vehicle for agency related travel.
* Ability to travel out of area overnight to attend training
* Ability to hear and communicate orally with children and adults.
* Specific vision abilities required by this job include close, distance and peripheral vision, depth perception and ability to adjust focus.
* Occasionally lift and/or move up to 50 pounds.

Skill Requirements:

* Ability to read, write, and perform mathematical calculations.

Personal Traits:

* Confidentiality in matters related to duties is imperative. Ability to keep confidential information without inappropriately divulging it.
* Ability to work closely with co-workers, program staff and the general public.
* Ability to work with individuals of different cultural, linguistic and economic backgrounds.
* Be in sympathy with the concepts of the agency.
* Possess planning and organizational abilities.
* Ability to make decisions and work without continual close supervision.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Currently budgeted for 12 months per year.

Hours: Full-Time position, Mon.- Thurs. 7:30 a.m. - 5:30 p.m. Hours $ 12.00 with a 30-Minute lunch.

Employer Paid Benefits (for Full-Time eligible staff): 14 Paid Holiday and 12 paid annual leave & 12 paid sick days per year; Employer provided life insurance, medical insurance supplement, education assistance, employee assistance program, 401K with match, and more

  • Office Assistant I

    3 weeks ago

    Conway, United States Community Action Program for Central Arkansas Full time

    STATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Administrative Specialist. Responsible for performing receptionist duties and providing clerical and administrative assistance to the agency. ESSENTIAL FUNCTIONS: Serve as a member of the Administrative Office Management Team in overall...

  • Office Assistant I

    4 weeks ago

    Conway, United States Community Action Program for Central Arkansas Full time

    Job DescriptionJob DescriptionSTATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Administrative Specialist. Responsible for performing receptionist duties and providing clerical and administrative assistance to the agency.ESSENTIAL FUNCTIONS:Serve as a member of the Administrative Office Management...

  • Office Assistant I

    3 weeks ago

    Conway, United States Community Action Program for Central Arkansas Full time

    Job DescriptionJob DescriptionSTATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Administrative Specialist. Responsible for performing receptionist duties and providing clerical and administrative assistance to the agency.ESSENTIAL FUNCTIONS:Serve as a member of the Administrative Office Management...

  • Interviewer Trainee

    1 week ago

    Conway, United States The State of New Hampshire Full time

    **State of New Hampshire Job Posting** **Employment Security** Employment Service Bureau 518 White Mountain Hwy - Conway, NH **Interviewer Trainee** Starting Hourly Pay Range $17.46-$22.93 **Interviewer I** Starting Hourly Pay Range $19.57-$25.89 Position # 42013 37.5-hour work week Please note, this position is eligible for an Alternative,...

  • Student Office Assistant

    3 weeks ago

    Conway, United States Coastal Carolina University Full time

    Performing advanced administrative support in an office setting, have excellent phone etiquette, work with confidential material, filling and scanning materials, organizing, supply filling ,entering and maintaining detailed records and data, scheduli Office Assistant, Office, Student, Assistant, Education, Business Services

  • Office Assistant

    2 weeks ago

    North Conway, United States Vacation White Mountains Full time

    Office Assistant needed 26 to 32 hours a week in our busy vacation office located in our Eastern Slope Inn Office. Excellent communication and organizational skills required, must be able to work independently. Training will be provided on established office protocols and procedures. If you're a go getter with a positive upbeat attitude we'd love to talk to...

  • Medical Billing Assistant

    3 weeks ago

    Conway, United States White Mountain Community Health Center Full time

    White Mountain Community Health Center is a non-profit Federally Qualified Health Center Look-Alike providing comprehensive primary care to men, women and children, with dental care, a prenatal program, substance abuse treatment, and support services. We exist to ensure that everyone in Mount Washington Valley can access healthcare from highly-qualified...

  • Assistant Apartment Manager

    4 weeks ago

    Conway, United States Independent Living Services Full time

    Job DescriptionJob DescriptionJOB DESCRIPTION ASSISTANT APARTMENT MANAGER**All applicants must have a smart phone or tablet with internet access and location capabilities.**GENERAL STATEMENT:While this position specifies responsibilities, requirements and duties in certain areas, this person is an employee of Independent Living Services, Inc. and will be...

  • Assistant Apartment Manager

    3 weeks ago

    Conway, United States Independent Living Services Full time

    Job DescriptionJob DescriptionJOB DESCRIPTION ASSISTANT APARTMENT MANAGER**All applicants must have a smart phone or tablet with internet access and location capabilities.**GENERAL STATEMENT:While this position specifies responsibilities, requirements and duties in certain areas, this person is an employee of Independent Living Services, Inc. and will be...

  • Director of Finance

    1 day ago

    Conway, United States GFOASC Full time

    Government Finance Officers Association of South Carolina – since 1984 Check here for employment opportunities and information. Please email info AT gfoasc DOT org to have your job posting added, and include a full job description, contact information and an application link or instructions. The national GFOA website as well as South Carolina job link are...

  • Director of Finance

    2 months ago

    Conway, United States CareerBuilder Full time

    Government Finance Officers Association of South Carolina since 1984 Check here for employment opportunities and information. Please email info AT gfoasc DOT org to have your job posting added, and include a full job description, contact information and an application link or instructions. The national GFOA website as well as South Carolina job link are...

  • Front Office Agent

    2 months ago

    Conway, United States EOS Hospitality Full time

    OVERVIEW Front Office Agents handle the routine office work and administrative responsibilities of the resort, working closely with the Front Office Supervisor and other team members. JOB DUTIES * Greet and welcome guests on the property, sort through and send resort comments, suggestions, and complaints to the Resort Manager. * Check guests in and out...

  • Medical Assistant

    1 week ago

    North Conway, United States MaineHealth Full time

    **Up to a $5,000 Sign-On Bonus!**_ - *Current MaineHealth Employees not eligible - Must be separated from MaineHealth for at least 6-months***Position Summary** - The Medical Assistant I is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth flow of patients through the...

  • Web Developer I

    6 days ago

    Conway, Arkansas, United States Acxiom Full time

    Seeking Web Developer to take a large financial clients real time service to the next level, collaborating with the web and server-side architects, security and compliance lead and internal stakeholders. Personal development and service is your passion, and you want to gain experience working on high profile applications with a dynamic team, who can work...

  • Receptionist Office Assistant

    2 weeks ago

    Conway, United States Robs Auto Body Full time

    Job DescriptionJob DescriptionReceptionist for busy autobody shop needed. Must have excellent customer service skills, answering telephones, scheduling appointments, attention to detail, preparing folders, and filing, 

  • Road Technician

    2 months ago

    Conway, United States Xylem I LLC Full time

    Job DescriptionJob DescriptionSummary:Responsible for journey level work in the maintenance and repair of vehicles and equipment used in fleet operations.Essential Job Functions:• Creates work orders and schedules maintenance and repair of equipment with thevarious user departments; completes computer-based repair orders, reviews repairorders to ensure...

  • Road Technician

    2 months ago

    Conway, United States Xylem I LLC Full time

    Job DescriptionJob DescriptionSummary:Responsible for journey level work in the maintenance and repair of vehicles and equipment used in fleet operations.Essential Job Functions:• Creates work orders and schedules maintenance and repair of equipment with thevarious user departments; completes computer-based repair orders, reviews repairorders to ensure...

  • Road Technician

    3 weeks ago

    Conway, United States Xylem I LLC Full time

    Job DescriptionJob DescriptionSummary:Responsible for journey level work in the maintenance and repair of vehicles and equipment used in fleet operations.Essential Job Functions:• Creates work orders and schedules maintenance and repair of equipment with thevarious user departments; completes computer-based repair orders, reviews repairorders to ensure...

  • Ot Assistant

    4 weeks ago

    Conway, United States Amedisys Full time

    Overview Full-time days Are you a highly skilled and compassionate occupational therapy assistant looking for a rewarding career in homecare? If so, we invite you to join our team at Amedisys, one of the largest and most trusted home health and hospice companies in the U.S. **Attractive pay** - $50,801.40 - $84,669.90 **Enjoy many perks and benefits** -...

  • Ot Assistant

    2 days ago

    Conway, United States Amedisys Full time

    Overview Full-time days Are you a highly skilled and compassionate occupational therapy assistant looking for a rewarding career in homecare? If so, we invite you to join our team at Amedisys, one of the largest and most trusted home health and hospice companies in the U.S. **Attractive pay** - $50,801.40 - $84,669.90 **Enjoy many perks and benefits** -...