BOJH - Executive Assistant III

It starts with our culture ...

Common sense has never been common.

If it were, the world would be a different place. Things would run smoothly and on time. People would do what they say and say what they do. Everything would be fair, without all the small talk. And banks would only sell you what you need. When a banker looked at a client, they wouldn't just see a number, they'd see a dad or a mom or a graduate or a business owner. Our Bankers understand the complexities of people's lives and offer simple solutions.

That's the basics of Relationships. Fairness. Simplicity. When you choose our Company, you have an opportunity to make an impact beyond the walls of our buildings.

We have a long-standing commitment to Equity, Diversity, and Inclusion. Through our banking relationships, investing, grants, and volunteerism, NBH Bank promotes the growth, revitalization, and sustainability of the communities we serve. We believe that these are important elements in building and sustaining a successful organization and a positive, results-driven culture. We strive for all of our associates to feel welcome and empowered at work.

As an Executive Assistant III, you will complete a broad variety of administrative tasks including but not limited to managing an extremely active calendar of appointments, meetings and conference calls, and completing expense reports. You will also be composing and preparing confidential correspondence, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings. You will represent assigned executives in greeting clients, vendors and other visitors; answering their phone lines; organizing and attending Company dinners and other corporate functions including sponsored events as needed. You will use appropriate judgment and knowledge of Company policies and maintain a high level of confidentiality in all matters. You will organize and file corporate documents and other records, and administer and process legal, and vendor invoices.

Additionally, you are expected to research, prioritize, and follow up on incoming issues and concerns addressed to the assigned executives, including those of a sensitive or confidential nature. You will determine appropriate course of action, referral, or responses, and provide a bridge for smooth communication between the assigned executives' offices and internal departments and/or clients by demonstrating leadership to maintain credibility, trust and support with senior management staff. You will work closely and effectively with the assigned executives to keep them informed of upcoming commitments and responsibilities and following up appropriately. You will successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence and other tasks. Also, you must prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

As an Executive Assistant III you will provide event management for local events and other company meetings, including event logistics, creating agendas as requested, coordination of materials in advance of meetings, and facilitate cross-divisional coordination. You will also interact with local non-profits that we support and develop strong relationships to enhance our community outreach in the community. You will attend meetings as requested, and maintain a solid working knowledge of the Company's structure, key personnel, products and services, and policies and procedures.

All associates are expected to maintain current knowledge and consistent compliance with regulations and bank policies and procedures related to the position, including but not limited to Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) requirements.

Minimum Requirements: To be considered for this position, you must possess the following qualifications.

* Associate degree or equivalent combination of education and related work experience.
* 10+ years of progressive experience providing executive administrative support.
* Effective organizational and time management skills.
* Strong Microsoft Office skills, including PowerPoint, Word and Excel.

Desired Qualifications: To be considered an ideal candidate, you should possess some of the following qualifications:

* 15+ years of experience in banking administrative support.
* Bachelor's degree or related field.
* Prior work experience in the banking industry.

Skills and Abilities: Below is a general list of desired skills and abilities; this is not an exhaustive list.

* Proficient in Adobe Acrobat and MS Office applications which include Outlook, Word, Excel, and PowerPoint.
* Exceptional verbal, written and interpersonal communication skills with the ability to clearly and concisely articulate issues, to carry out instructions and instruct others, to generate reports, correspondence and procedures.
* Well developed and proven organizational skills.
* Absolute discretion when dealing with confidential matters.
* Judgment and decision-making ability.
* Demonstrated integrity and ethical standards.
* Accuracy and attention to detail.
* Self-directed and motivated to accomplish tasks, meet objectives and committed timelines.
* Strong client service skills with the ability to interact in a professional manner with both internal and external clients.
* Ability to manage difficult or emotional situations within one's self including managing challenging situations in a professional manner.
* Responsive and flexible; ability to adapt to changes in the work environment and modify approaches or methods to best fit the situation.

Work Environment:

We are a culture that believes that people are our greatest asset and are at the heart of everything we do. We take pride in bringing clarity and simplicity to our associates (employees) and clients. Our decisions are made efficiently, fairly, and locally. Our success is directly tied to the communities we serve. It is equally important for us to look through the lens of our applicants and associates to identify their individual needs. As such, we want to share the following:

* Office setting with traditional hours.
* Standing for extended periods of time (typically no longer than 8 hours).
* Must be able to work at a rapid pace for long periods of time (typically no longer than 8 hours).
* Must be able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp and hold tools and other items with hands, for either extended periods of time or many times throughout the workday.
* Must be able to work additional hours outside routine business hours to the extent necessary.
* Must be able to travel - estimated at 10-20% of the time.

Benefits:

In addition to your financial compensation, we also offer a generous benefits package that includes insurance, 401k, an associate stock purchase program, paid time off, associate banking perks. For more information about the benefits offered click here.

If this is what you believe in, then you're definitely right for us. Consider making an investment in us, so that we may invest in you and your bright future.

Thank you for your application

The Bank is committed to providing qualified applicants and associates reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or associate requiring reasonable accommodation to perform any essential job function, should contact Human Resources.

The Bank's policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The Bank is proud to be a drug-free workplace.

Selected candidate(s) for hire must complete the following prior to employment: a criminal history report, global screen, drug screen, employment credit report and if applicable, a driving record. Applicants must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

Other details

* Pay Type Salary
* Employment Indicator Bank of Jackson Hole

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* 990 W Broadway, Jackson, WY 83001, USA