Project Accounting Assistant

Description

Introduction

Do you want to join an organization that invests in you as a(an) Project Admin? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

* Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
* Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
* Free counseling services and resources for emotional, physical and financial wellbeing


* 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)


* Employee Stock Purchase Plan with 10% off HCA Healthcare stock


* Family support through fertility and family building benefits with Progyny and adoption assistance.


* Referral services for child, elder and pet care, home and auto repair, event planning and more


* Consumer discounts through Abenity and Consumer Discounts


* Retirement readiness, rollover assistance services and preferred banking partnerships


* Education assistance (tuition, student loan, certification support, dependent scholarships)


* Colleague recognition program


* Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)


* Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Project Admin like you to be a part of our team.

Job Summary and Qualifications

The Project Assistant is responsible for assisting Design & Construction Leadership, Construction Managers and Design Managers with the flow of all construction project information and documents. This position assists with making sure audit guidelines and department construction processes and procedures are carried out efficiently, effectively and accurately. The Project Assistant is also responsible for other administrative duties as needed

Audit/Inspection Responsibilities

* Coordinate Design Contract Checklist and verify all contract documents have been received.
* Review and process Contractor and Architect invoices for compliance in accordance with contract terms and ensuring all required supporting documentation is appropriate and accurate. This will also include communicating directly with contractor and architect firm personnel to resolve any billing issues. For changes to contracts (i.e., change orders, DCAs), must verify the dollar amount of the change does not exceed the budget.
* E-Builder administrative duties related to setting up new users, assigning users to projects, ensuring proper documentation is maintained for all new user setups, etc.
* Submission of monthly e-Builder reports per audit guidelines to Design and Construction leadership per our approval policy.
* Submission of Design & Construction travel expenses within Concur validating all required documents are uploaded and expenses charged to the correct accounts.
* Monthly reconciliation of department Purchasing Card.
* Periodic review of closed projects to remove all external users per audit guidelines.

Administrative Responsibilities

* Manage phone calls, coordinate calendars, secure meeting rooms, order food, etc. for AVP of Construction, Design and Capital Strategy.
* General office duties (e.g., receiving and distributing mail, preparing overnight mail packages, ordering supplies, etc.
* Distribute various weekly reports to Construction Managers.
* Coordinate Preliminary Service Agreements, Environmental Agreements and other miscellaneous agreements from proposals. Work with the Construction Manager and Project Accountant to initiate the agreement, send it to the vendor for review and signature, and track to make sure the agreement is returned timely. When the vendor signed agreement and supporting documents are returned, start the appropriate eBuilder process. Upon completion of the approval process, return the executed agreement to the vendor.
* Receive electronic files from vendors (e.g., testing reports, status reports, etc.) and upload into the eBuilder system

Train and assist Vendors/Construction Managers on the use of eBuilder:

Train new users

Serve as the primary point of contact with vendors for system-related questions

Troubleshoot issues with vendors

Provide support to Construction Managers

Education Requirements

* Highschool diploma or equivalent
* Bachelor's degree, preferred
* 3 years of relevant experience

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals Our Talent Acquisition team is reviewing applications for our Project Admin opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.