Deputy Chief Of Staff For Academic Affairs
3 weeks ago
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Deputy Chief of Staff for Academic Affairs serves as a principal administrative aide in the Executive Office to manage daily workflows and advance strategic objectives in the area of academic affairs. The position works primarily in support of the Provost and Executive Vice President for Academic Affairs, with day to day management and direction provided by the Chief of Staff to ensure coordination of all Executive Office priorities and decision-making.
The Deputy Chief of Staff advises, collaborates, and works closely with senior UW leadership on behalf of the President and Provost to advance the University's mission and ensure strategic alignment within Academic Affairs functions. As a representative for the Executive Office, this position cultivates a sense of shared purpose within the Office of the Provost and Executive Office, promotes a positive workplace climate, and proactively prepares the Provost and the office for critical issues and priorities. Day to day operations of the Executive Office are dynamic, and a high level of professional discretion is crucial to this position and its interactions with senior UW leadership and members of the wider university community.
The Executive Office of the President & Provost interacts with the diverse units of the university as all as outside constituents and partners from local, national, and international institutions and communities. This highly visible office strives to provide exceptional and professional service to all who request assistance from the University of Washington. The Deputy Chief of Staff correspondingly encompasses this high level of service.
DUTIES AND RESPONSIBILITIES
Leadership and Management
In collaboration with the Provost and senior staff, oversees strategic planning and goal setting for Academic Affairs and ensure strategic alignment with Academic Affairs functions. Monitors and reports progress. Obtains and organizes data and other information needed to support the functions, initiatives and priorities of the Provost and Academic Affairs.
Provides project management support for initiatives spanning units in academic affairs, including the development of detailed plans and timelines. Oversees and participates in leadership meetings and retreats including the preparation of agendas and materials. Facilitates communication and workflow among units. Delegates assignments not requiring the Provost's direct involvement and tracks progress to ensure timely completion.
Serves as the principal representative of the Office of the Provost and functions as a liaison to other Vice Provosts, Vice Presidents, the offices of the Deans and the Faculty Senate. Serves as the Provost's delegate and representative at meetings as directed to share the perspectives and priorities of the Provost. Demonstrate responsiveness and discretion to build trust-based relationships across campus.
Provides oversight of processes related to academic affairs including faculty senate legislative development and review, academic policy development and review, faculty discipline procedures, and nominations for honorary awards.
In coordination with senior staff and administrative staff, manages campus constituent inquiries or concerns within the purview of the Office of the Provost.
Manages the preparation of materials for the Board of Dean and Chancellors and Board of Regents.
MINIMUM REQUIREMENTS
Master's degree with at least 5 years of high-level or executive experience in higher education, non-profit or public sectors.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
* Demonstrated ability to independently set priorities, plan, organize, coordinate and direct multiple, concurrent projects and complex tasks, coupled with the ability to develop and move strategic agendas forward and drive a high volume of work to completion.
* Awareness of best practices and emerging opportunities and challenges in higher education.
* Excellent interpersonal skills necessary to establish and maintain positive working relationships and ensure collaboration and cooperation among units reporting to and interfacing with the Provost and Executive Office.
* Strong leadership and supervisory skills with an emphasis on accountability, collaboration and creativity.
* Ability to use independent judgement and manage sensitive and/or confidential information with discretion.
* Strong written and verbal communication skills; ability to effectively communicate with diverse constituencies.
* High level of analytical, planning and organizational skills .
* Strong technical aptitude; ability to learn technology quickly.
* Strong commitment to advancing a diverse, equitable, and inclusive campus community.
DESIRED QUALIFICATIONS
Doctoral or professional degree in a relevant field.
IMPORTANT APPLICATION INFORMATION
Application materials must include a resume, cover letter, and DEI response to the following prompt:
"We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities - particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding."
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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