Administrative Assistant
1 month ago
**Job Overview:**
As an Administrative Assistant, you'll be responsible for assisting tothe administration and coordination of all day\-to\-day operations of an assigned Community Association\. Your daily responsibilities willincluderesolvingcustomer serviceconcerns and maintaining communication withBoardof Trustees and homeowners\.
This opportunity is availableat a property in downtownChicago, Illinois\.
**Your Responsibilities:**
+ Providestaff support and guidanceto ensure that the needs or desires of the homeowners, Board of Directors, and Community Managerarebeing addressed\.
+ Maintain a level of service excellence in all interactions with residents, vendors, staff, andcolleagues withknowledge and enforcement of the Community Governing Documents\.
+ Process work order requests issued by owners, maintenance team, and Community Manager\. Monitor progress of each, following up as needed to close each work order to completion\.
+ Data entry including contact information, emergency information,and insurance certificates for unit owners\. Update information as appropriate anddistributeon a quarterly basis\.
+ Create and distribute communications to homeowners, includingscheduled maintenance notices, rule reminders, holiday notices, meeting notices, and other pertinent association business information\.
+ Maintain office calendar to reflect move\-ins and move\-outs, deliveries, meetings, inspections, scheduled maintenance, and scheduled time off\.
+ Faxing, scanning, and filing Association and homeowner's documents as directed by the Community Manager\.
+ Developing new owner packets includingClickPayand Cable information, data entry for new homeowner and emergency contact, and newly ordered intercom tags\.
**Skills & Qualifications:**
+ Associate'sdegree or higher in Business or a related field, or equivalent experience in an administrativecapacity\.
+ Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions\.
+ Mustpossessa high energy attitude and an ability to multi\-task/prioritize different projects at any given time\.
+ Superior oral and written communication skills\.
**What We Offer** **:**
As a full\-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short\-termand long\-term disability, legal, identity theft, and pet insurance\. You will also be eligible for company\-paid life insurance and benefits from our employeeassistanceprogram\. In addition, you will be eligible for paid time off, paid holidays,tuition reimbursement,and a 401\(k\)with company match\.
**Disclaimer Statement**
The above informationonthis description has been designed toindicatethe general nature and level of work performed by employees within this classification\. It is not designed tocontainor be interpreted as a comprehensive inventory of all duties, responsibilities, and qualificationsrequired ofemployees assigned to this job\. This is not an all\-inclusive job description; therefore, management has the right to assign or reassign schedules,dutiesand responsibilities to this job at any time\.
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