Executive Assistant-College of Social Work
4 weeks ago
Executive Assistant to the Dean
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS
Reporting directly to the College of Social Work Chief of Staff, this position will be co-supervised with the Director of Budget, Finance, and Operations. This position performs complex duties and assignments independently and serves as a primary liaison between the Dean's office and academic and administrative units within the CSW. The Executive Assistant organizes and executes certain types of activities and communications that help enhance the Dean's engagement with internal and external stakeholders. In performing those duties, the Executive Assistant at all times must exercise excellent judgment, maintain confidentiality, represent the Dean in a positive and professional manner, and work collaboratively with other University employees. The Executive Assistant will coordinate the planning and execution of their job responsibilities with the other personnel that report to the Dean. The Executive Assistant will also manage and maintain the framework of the administrative services function for the administrative suite.
DUTIES AND RESPONSIBILITIES
General Operating Support
* Anticipates, initiates and coordinates administrative issues on behalf of the Dean, including managing their day-to-day schedule and agendas.
* Initiates correspondence on behalf of the Dean to various constituents both internal and external to the University.
* Communicates regularly with the CSW leaders, along with the Offices of the Chancellor and Provost.
* Processes Dean correspondence, including responding to invitations, meeting deadlines, preparing responses, etc.
* Completes travel arrangements for the Dean, and applicable guest travelers including preparation of related travel and entertainment expense reports and petty cash reimbursements.
* Accompany the Dean to important events and meetings, on- and off-campus, to serve as a liaison on-site and gather photos and information to be utilized for post-event follow up including but not limited to drafting, editing, and posting messaging on certain social media platforms of the dean.
Administrative Support for the Dean's office
* Coordinates the Dean's responsibilities and requirements with the promotion and tenure, search and screen, and faculty and staff evaluation processes.
* Anticipate the needs of the office and scale support to address peak periods of activity and service requests.
* Develop and implement a continuity plan for admin assistants so that there is overlap in coverage within the office, ensuring adequate support for dean, associate and assistant deans, and directors in the CSW Administration Suite.
* Prepares agendas and takes meeting minutes.
* Prepares dean communications, including dean contributions to newsletters, annual reports, and CSW holiday cards and works with alumni affairs to maintain distribution lists.
* Serve as backup for administrative support for upper-level search committees. This consists of managing and compiling all applications received from candidates, scheduling candidates for on campus interviews (which may include travel arrangements), coordinating the time and dates with committee members availability, taking committee meeting minutes which is required for all upper-level searches, and scheduling meals.
Administrative Support for Director of Budget, Finance, and Operations
Anticipates, initiates, and coordinates administrative issues on behalf of the Director of Budget, Finance, and Operations, including managing day-to-day schedules and agendas.
* Coordinates meeting/events for the Director of Budget, Finance, and Operations including zoom meetings, room reservations, preparation and distribution of agendas, arranging meals, snacks, and drinks if applicable.
* Completes travel arrangements and prepares related travel and entertainment expense reports and petty cash reimbursements. Serves as contact and provides administrative support when the Director of Budget, Finance, and Operations serves as a search chair for search committees. This consists of management and compiling all all applications received from candidates, scheduling candidates for on campus interviews (which may include travel arrangements), coordinates the time and dates with committee members availability, schedules meals.
* Communicates with CSW Directors and administration, along with the Offices of the Chancellor, Provost, Research, Human Resources, and Finance and Administration
Event Planning Support
* Collaborates with CSW event coordinate to plan fall commencement - coordinates all of the events on a college level between CSW and Provost which includes ordering regalia as needed for Dean/Dean substitute. Manages details of the student commencement speaker. Responsible for communicating directly with the Registrar's Office Staff regarding faculty participation (based on standard formula).
* Plans and schedules brown bag lunches, town hall meetings, and office hours for the Dean.
* Plans and schedules Dean's Senior Administrative Team retreats, including off-site meeting accommodations and meals, in collaboration with the CSW events coordinator.
* Other duties as assigned.
MINIMUM REQUIREMENTS:
REQUIRED EDUCATION: Bachelor's Degree
PREFERREED EDUCATION: Master's Degree
REQUIRED EXPERIENCE: 5 years' of administrative experience supporting senior staff
PREFERRED EXPERIENCE: Experience in higher education
WORK SCHEDULE: This position may occasionally have evening and weekend work hours.
Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.
Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.
-
Assistant Program Administrator
2 weeks ago
Knoxville, United States University of Tennessee Full timeAssistant Program Administrator- Social Work Office of Research & Public Service (SWORPS) Regular Full time, Exempt position - Market Range 10 The University of Tennessee Knoxville, College of Social Work, through the Social Work Office of Research a Public Service, Research, Administrator, Assistant, Program, Monitoring, Technology, Education
-
Research Administrative Assistant
4 weeks ago
Knoxville, United States University of Tennessee Full timePosition Description: The Research Administrative Assistant for the College of Education, Health, and Human Sciences (CEHHS) in the Office of Community Engagement and Partnerships (OCEP), Cherokee Mills site will provide administrative support to the Cherokee Mills Program Coordinator in a community-based setting. The purpose of this position is to provide...
-
Social Counselor
6 days ago
Knoxville, United States State of Tennessee Full time**Location**: Knox County **Last Day to Apply**: Jun 10, 2024 **Business Unit**: Social Services / Counselors **Job Family**: DIDD **Job Opening ID**: 58329 **Job Information** **State of Tennessee Job Information** Opening Date/Time - 05/28/2024 12:00AM Central Time - Closing Date/Time - 06/10/2024 11:59PM Central Time - Salary (Monthly) - $3,542.00 -...
-
knoxville, United States University of Tennessee Full timeMaintenance & Shipping Assistant College of Veterinary Medicine The College of Veterinary Medicine invites applicants to apply for the position of Maintenance and Shipping Assistant, located within Hospital Operations. This position exists to assist Shipping, Medicine, Maintenance, Assistant, Maintenance Specialist, Operations, Transportation, Education
-
Knoxville, United States University of Tennessee Full timeMaintenance & Shipping Assistant College of Veterinary Medicine The College of Veterinary Medicine invites applicants to apply for the position of Maintenance and Shipping Assistant, located within Hospital Operations. This position exists to assist Maintenance Specialists, assist with small, non-skilled task and work orders, change HVAC air filters,...
-
College Admissions
2 weeks ago
Knoxville, United States SOUTH COLLEGE Full timeJob DescriptionJob DescriptionDescription:South College invites capable, energetic, outgoing, applicants who are focused on transforming lives of our customers/students! At South College, you will help implement our strategy of “Where Dreams Find Direction!” We are one of the nation’s fastest growing institutions of higher learning with over 10,000...
-
Knoxville, Tennessee, United States University of Tennessee, Knoxville Full timeThe Department of Small Animal Clinical Sciences, College of Veterinary Medicine at The University of Tennessee invites applications for a full-time, clinical track or tenure-track faculty position in Medical Oncology at the Assistant/Associate Professor level. The successful applicant will join a dynamic oncology service comprised of two medical...
-
Knoxville, United States SOUTH COLLEGE Full timeJob DescriptionJob DescriptionDescription:South College invites capable, energetic, outgoing, applicants who are focused on transforming lives of our customers/students! At South College, you will help implement our strategy of “Where Dreams Find Direction!” We are one of the nation’s fastest growing institutions of higher learning with over 6,000...
-
Manager, Work-Based Learning
20 hours ago
Knoxville, United States Pellissippi State Technical Community College Full timeTitle: Manager, Work-Based LearningPay Rate: $51,170 - $63,600.00/salary. To be considered in determining pay, all related work experience must be listed on the application. Type of Appointment: Full-Time Department: Career Development Position Number: 190010 Required Documents Needed to Upload at Time of Application: • Resume • Unofficial Transcripts...
-
Adjunct Instructor – College Success
2 months ago
Knoxville, United States Pellissippi State Community College Full timeTitle: Adjunct Instructor – College Success Required Documents Needed to Upload at Time of Application: • Resume • Unofficial Transcripts Position Summary: To provide quality instruction for student learning and to maintain a positive learning environment in the classroom. The major emphasis will be placed on teaching and evaluating students...
-
Research Administrative Assistant
4 weeks ago
knoxville, United States University of Tennessee Full timeThe Research Administrative Assistant for the College of Education, Health, and Human Sciences (CEHHS) in the Office of Community Engagement and Partnerships (OCEP), Cherokee Mills site will provide administrative support to the Cherokee Mills Progra Administrative Assistant, Research, Education, Health, Administrative, Program Coordinator, Technology
-
Academic Advisor, Haslam College of Business
1 week ago
Knoxville, United States University of Tennessee Full timeAcademic Advisor, Haslam College of Business (Multiple Positions) Regular full time, exempt, Market Range 07 The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Academic Advisor 1 (12-month, Full-time, Exempt, Non-tenure Track) in the Undergraduate Programs Office. The Undergraduate Programs Office...
-
Academic Advisor, Haslam College of Business
2 weeks ago
Knoxville, United States University of Tennessee Full timeAcademic Advisor, Haslam College of Business (Multiple Positions) Regular full time, exempt, Market Range 07 The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Academic Advisor 1 (12-month, Full-time, Exempt, Non-tenure Track) in the Undergraduate Programs Office. Reporting to the Assistant Director,...
-
VP, Social
1 month ago
Knoxville, Tennessee, United States Tombras Full timeTombras, a 475+ person, full-service, national advertising agency with a digital mindset, is seeking a VP, Social.Tombras is seeking an exceptional strategic leader for the pivotal role of VP, Social to lead Social Media Strategy & Innovation. As a world-class, full-service advertising agency renowned for cutting-edge creative and unparalleled consumer...
-
Executive Assistant
7 days ago
Knoxville, United States CAMPBELL'S POOL & SPA CONSTRUCTION LLC Full timeJob DescriptionJob DescriptionExecutive AssistantJob Summary:Campbell's Pool and Spa is seeking a highly competent and professional Executive Assistant to provide top-notch administrative support to our executive team. This individual will play a critical role in ensuring the smooth functioning of daily operations and maximizing the productivity and...
-
Executive Administrative Assistant
2 weeks ago
Knoxville, Tennessee, United States LPL Financial Full timeAre you an experienced Executive Assistant? Do you thrive working in a fast-paced environment supporting multiple Executives? Would you describe yourself as someone that is detail oriented, extremely organized and has a strong ability to anticipate needs? If so, this could a great opportunity for youLPL Financial (Nasdaq: LPLA) was founded on the principle...
-
Medical Assisting
1 month ago
Knoxville, United States SOUTH COLLEGE Full timeJob DescriptionJob DescriptionDescription:South College invites capable, energetic, outgoing, applicants who are focused on transforming lives of our customers/students! At South College, you will help implement our strategy of “Where Dreams Find Direction!” We are one of the nation’s fastest growing institutions of higher learning with over 6,000...
-
Knoxville, United States University of Tennessee Full timeVeterinary Assistant, Large Animal Clinical Sciences College of Veterinary Medicine The College of Veterinary Medicine invites applicants to apply for the position of Veterinary Assistant, located within the Large Animal Clinical Sciences department. The primary purpose of this position is to perform a variety of functions within the Large Animal Teaching...
-
Academic Advisor- College Of Education, Health,
1 month ago
Knoxville, United States University of Tennessee Full timeAcademic Advisor- CEHHS Office of Advising and Student Services Regular, Fulltime, Pay Range MR07 Multiple Positions Available The Position The Academic Advisor position is an entry level advising position. This particular position is designed to support the operations of the College of Education, Health & Human Sciences' Office of Advising and Student...
-
Executive Assistant
4 weeks ago
Knoxville, Tennessee, United States Tombras Full timeTombras, a 475+ person, full-service, national advertising agency with a digital mindset, is seeking an Executive Assistant. Where you'll be working: This position will be based in our Knoxville office. The Executive Assistant will provide high-level administrative support to the executive team. The Executive Assistant also serves as a liaison to the senior...
