Executive Assistant

3 weeks ago

Norwalk, United States Protos Security, LLC Full time
Summary:

At Protos Security, we thrive when our people thrive. We are looking for a Business Manager for our Executive Officers who supports our vison of transforming the security experience and resetting the standard for service excellence - to shape the safety of tomorrow. This role is perfect for someone who is curious, a proactive problem solver with exceptional organizational and communication skills and a keen attention to detail. The ideal candidate will have substantial experience in a complex fast paced business providing innovative support to the C suite.

Objectives:

Primarily support the CEO and provide assistance to the C suite and department heads to arrange and manage travel, manage expenses, and coordinate projects to ensure company goals and objectives are accomplished, and operations run efficiently.

Manage communication across teams by liaising with executives and department heads on various projects and tasks.

Plan and orchestrate work to ensure the priorities of senior executives are met, organizational goals are achieved, and best practices are upheld.

Responsibilities:
  • Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Coordinate complex scheduling and manage the calendar for senior executives, as well as oversee the content and flow of information.
  • Handle travel logistics for senior executives, including accommodations, transportation, and meals.
  • Provide administrative and office support, while utilizing MS office to create, manage and organize communications.
  • Maintain strict confidentiality with all materials and uphold professionalism at all times.
  • Organize team communications and plan events, both internal and offsite.
  • Create PowerPoint presentations for meetings and conferences.
  • Manage projects, ensuring timely completion of milestones and deliverables.
  • Follow up with key leaders to ensure critical deliverables are met on schedule.
  • Ensure a high level of responsiveness to the executive team via text, IM or E mail.
  • Available to attend meetings and manage projects outside of normal working hours as needed.

Required Skills and Qualifications:
  • Four or more years' experience managing executives' schedules and communications.
  • Strong time management skills and the ability to organize and coordinate multiple concurrent projects.
  • Flexible team player willing to adapt to changes and face challenges head on.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Strong problem-solving skills and analytical abilities.
  • Flexible and adaptable in various situations and when interacting with many different personalities.
  • Ability to work independently on projects, from conception to completion.
  • Excellent written and verbal communication skills.
  • Bachelor's degree preferred or equivalent professional experience.
  • Previous experience as a project manager, personal assistant, or similar role.
  • Proficient in MS Office (Excel, Word, PowerPoint) and modern business communication tools.
  • Excellent organizational, scheduling, and planning skills.
  • Ability to multitask and prioritize daily workload.
  • Exemplary communication and time-management skills.
  • High level of discretion and confidentiality.

Physical Demands and Work Environment
  • Able to remain in a stationary position.
  • Ability to move about an office.
  • Operate a computer and other office productivity machinery such as a copy machine, computer printer, calculator.
  • Ability to communicate information and ideas and exchange accurate information.
  • Ability to observe details at a close range.
  • Ability to work in an environment where the noise level is moderate.

Benefits:
  • Competitive compensation package
  • Health, Vision, Life, and Dental Insurance
  • Employee Assistance Program
  • Flexible Spending Account / Health Savings Account
  • Retirement Plan 401(k) with Employer contribution
  • Excellent Paid Time Off package

Protos Security is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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