Payroll Manager

4 weeks ago

Stockton, United States Collins Electric Full time
Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The Payroll Manager is responsible for overseeing and managing all aspects of payroll processing operations within the enterprise. This role involves establishing and implementing policies and procedures to ensure accurate calculation of wages, tax withholdings, and company deductions. The Payroll Manager serves as a liaison between the finance and human resource departments, providing accurate and timely information. Additionally, this role involves developing and producing payroll-related statistical reports, ensuring compliance with governmental regulations, and overseeing the activities and training of payroll professionals and support staff. Embracing our core values of Family, Loyalty, Innovation, Passion, Integrity, Respect for People, and Socially Conscious while fostering a culture of continuous improvement through the CBS (Collins Business System).

What You'll Do

Policy and Process Development:
  • Develop and implement policies and procedures for payroll processing operations.
  • Ensure adherence to established policies and processes to maintain accuracy and efficiency.
  • Continuously evaluate and improve payroll processes to enhance effectiveness and compliance.

Interdepartmental Liaison:
  • Serve as the primary point of contact between the finance and human resource departments for payroll-related matters.
  • Collaborate with relevant stakeholders to address payroll issues and provide accurate information.
  • Facilitate communication and coordination between departments to ensure seamless payroll operations.

Statistical Reporting:
  • Develop and generate payroll-related statistical reports for management review and decision-making.
  • Analyze payroll data to identify trends, discrepancies, and areas for improvement.
  • Prepare relevant weekly, monthly, quarterly, and year-end reports for internal and external stakeholders.

Compliance:
  • Ensure accurate and timely submission of payroll-related reports and filings to regulatory agencies.
  • Stay updated on changes in tax laws, regulations, and compliance requirements related to payroll.
  • Implement measures to ensure compliance with governmental regulations and minimize risks of penalties or fines.
  • Support all internal and external audits related to payroll by providing accurate information and documentation.

Staff Oversight and Training:
  • Supervise and mentor payroll professionals and support staff to ensure high-quality performance.
  • Manage payroll workload to meet operational requirements and deadlines.
  • Provide training and development opportunities to enhance the skills and knowledge of payroll team members.
  • Conduct performance evaluations and provide constructive feedback to support staff growth and development

Issue Resolution:
  • Address and resolve complex payroll issues, discrepancies, and errors in a timely and efficient manner.
  • Investigate root causes of payroll-related problems and implement corrective actions to prevent recurrence.
  • Collaborate with internal and external stakeholders to resolve issues and ensure customer satisfaction.

Continuous Improvement:
  • Lead efforts in implementing continuous improvement initiatives and methodologies into everyday work.
  • Participate in Continuous Improvement events.
  • Maintain Standard Work (SW) and Standard Operating Procedures (SOP's) for warehouse practices.

Core Values Integration:
  • Demonstrate and represent company core values in daily actions, interactions, and decision-making processes.
  • Integrate core values into work practices and solutions.
  • Proactively seek ways to enhance and strengthen core values integration within the enterprise

KPIs:
  • Ensures payroll processing is completed accurately and on time, meeting established deadlines for payroll cycles.
  • Maintains a low error rate in payroll calculations, with accuracy consistently above 99%.
  • Ensures full compliance with all statutory reporting and filing requirements related to payroll, with no instances of non-compliance or penalties.
  • Maintains a high level of employee satisfaction with payroll services, as evidenced by positive feedback and minimal complaints or inquiries.
  • Continuously looks to improve efficiency in payroll processing operations.
  • Ensures compliance with certified payroll requirements, achieving accuracy and completeness in certified payroll reports and statements.
  • Measures the effectiveness of training and development initiatives for payroll staff through assessments of skill improvement and performance feedback.
  • Monitors the timely resolution of payroll-related issues and discrepancies.
  • Ensures strict adherence to payroll policies and procedures, measured by compliance audit results and internal assessments.

What You'll Bring
  • Associates degree or equivalent experience
  • Previous experience in payroll processing, with a minimum of 5 years in a managerial or supervisory role.
  • Demonstrated ability to supervise and coordinate activities of payroll staff effectively.
  • Strong leadership skills with the ability to motivate and develop team members.
  • Experience in performance management, including providing feedback, coaching, and training.
  • In-depth knowledge of payroll laws, regulations, and best practices.
  • Proficiency in payroll processing software and systems.
  • Ability to manage payroll workload to meet operational requirements and deadlines.
  • Strong analytical skills with the ability to interpret complex data and identify trends.
  • Proven ability to resolve complex payroll issues, discrepancies, and errors.
  • Experience in root cause analysis and implementing corrective actions.
  • Excellent communication skills, both verbal and written, with the ability to communicate effectively with diverse stakeholders.
  • Strong interpersonal skills with the ability to build and maintain positive relationships.
  • Ability to effectively collaborate with internal and external partners to address payroll-related matters.
  • Experience ensuring compliance with statutory reporting and filing requirements.
  • Ability to interpret new legislation impacting payroll and implement necessary changes.
  • Knowledge of prevailing wage regulations and certified payroll requirements.
  • Experience in preparing accurate certified payroll reports.
  • Proficiency in certified payroll software/systems.
  • Attention to detail in verifying labor classifications and hours worked.
  • Commitment to maintaining accurate records and compliance.
  • Meticulous attention to detail with a focus on accuracy in payroll processing and reporting.
  • Commitment to maintaining confidentiality and integrity in all payroll operations.
  • Experience in developing and implementing payroll policies and procedures to optimize efficiency and accuracy.
  • Ability to analyze payroll data and prepare relevant reports for management review and decision-making.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for data analysis, reporting, and presentation.
  • Familiarity with payroll processing software and systems for efficient payroll management.
  • Commitment to continuous learning and staying updated on industry trends and best practices.
  • Strong customer service orientation with a focus on meeting the needs of internal and external stakeholders.
  • Ability to address payroll-related inquiries and resolve issues in a timely and professional manner.

Benefits
  • Competitive salary with opportunities for growth and advancement
  • Comprehensive health, dental, and vision insurance plans
  • 401(k) retirement savings plan with employer match
  • Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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