Administrative Assistant
22 hours ago
Position Overview
This position is responsible administrative functions in a field office environment. Qualified
candidates will be required to handle incoming mail and phone calls, directing them to the
appropriate responsible party. Candidates will be additionally responsible for Collections, Liens,
Statements, Filing and additional office duties. As a Collections Specialist you will be
responsible for managing the process of collecting overdue payments from customers, including
contacting debtors, negotiating payment plans, monitoring account status, and ensuring
compliance with collection laws, often performing administrative tasks like data entry and
reporting to maintain accurate records of collection activities.
Additional Responsibilities
Maintaining an organized workspace to ensure all incoming and outgoing communication
is representative of BELFOR Practices, Processes and Standards
Timely creation of new jobs in JD Edwards as required
Organizing and maintaining an up to date job file for Estimator/General Manager Review
Using JD Edwards and BCS to maintain vendor list
Ensure compliance with vendor requirements
Monthly Reconciliation of AP statements
Customer file maintenance; digital database and physical file system
Attend BELFOR sponsored operations and safety training courses as required
Requirements
Managing the front desk functions as they relate to phone calls, visitors and mail
distribution
Accounts Payable: sorting, matching, and scanning invoices and check requests
Accounts Receivable: receiving payments from customers and depositing funds to
appropriate account(s)
Comprehensive understanding of customer service, principles and practices
Work under time constraints to meet specific timelines
Attention to detail and keen sense of safeguarding other people's property and
information
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