Administrative Assistant

22 hours ago


Elk Grove, United States Belfor Full time

Position Overview

This position is responsible administrative functions in a field office environment. Qualified

candidates will be required to handle incoming mail and phone calls, directing them to the

appropriate responsible party. Candidates will be additionally responsible for Collections, Liens,

Statements, Filing and additional office duties. As a Collections Specialist you will be

responsible for managing the process of collecting overdue payments from customers, including

contacting debtors, negotiating payment plans, monitoring account status, and ensuring

compliance with collection laws, often performing administrative tasks like data entry and

reporting to maintain accurate records of collection activities.

Additional Responsibilities

Maintaining an organized workspace to ensure all incoming and outgoing communication

is representative of BELFOR Practices, Processes and Standards

Timely creation of new jobs in JD Edwards as required

Organizing and maintaining an up to date job file for Estimator/General Manager Review

Using JD Edwards and BCS to maintain vendor list

Ensure compliance with vendor requirements

Monthly Reconciliation of AP statements

Customer file maintenance; digital database and physical file system

Attend BELFOR sponsored operations and safety training courses as required

Requirements

Managing the front desk functions as they relate to phone calls, visitors and mail

distribution

Accounts Payable: sorting, matching, and scanning invoices and check requests

Accounts Receivable: receiving payments from customers and depositing funds to

appropriate account(s)

Comprehensive understanding of customer service, principles and practices

Work under time constraints to meet specific timelines

Attention to detail and keen sense of safeguarding other people's property and

information



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