Executive Assistant

4 weeks ago

Lexington, United States Agenus Full time

The Role: The Executive Assistant supporting the Regulatory Team and Quality Assurance plays a crucial role in ensuring smooth operations and effective communication within these departments. This position involves providing administrative support to senior regulatory and quality assurance professionals, managing schedules, coordinating meetings and facilitating communication with internal and external stakeholders.

This role will need to be onsite in Lexington, MA 4 days a week.

In the Role You Will:

Administrative Support:

* Plan and schedule meetings and/or appointments, including agendas, meeting materials and all logistics (secure meeting space, set up tele/videoconferences, webinars and order/manage meal delivery set up and clean up
* Prepare and distribute documents, reports, and presentations as needed.
* Maintain electronic and physical filing systems, ensuring documentation is organized and easily accessible.
* Create and manage purchase orders, manage invoices, and process expense reports.
* Provide back-up support to the administrative team as needed.

Travel Coordination:

* Arrange travel itineraries, accommodations and transportation for regulatory and quality assurance executives and prepare expense reports thru Concur (both US and international).

Confidentiality and Discretion:

* Handle sensitive information with the utmost confidentiality and maintain confidentiality of proprietary information and sensitive documents.

Qualifications: About You

* Bachelor's degree preferred, but not required.
* At least five years experience as an Executive Assistant.
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* We are seeking someone who is organized, articulate, and passionate about our mission and who has energy and pays careful attention to detail.
* Must have MS Office Suite experience, excellent interpersonal and customer service skills and a willingness to work flexible hours at times.
* This person must be able to work autonomously as well as part of a team.
* We seek someone who proactively anticipates where help may be welcome to further the workload and goals of the team

#LI-JW1

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