Executive Admin

3 weeks ago

Jacksonville, United States Perseus Operating Group Full time
Overview:

Perform secretarial and administrative duties for an executive. Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and use of initiative and independent judgment. Remain knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees. Make contacts of a sensitive, complex, and confidential nature.

GENERAL DUTIES & RESPONSIBILITIES

• Makes high-level contacts of a sensitive nature inside and outside the company.

• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

• Writes contracts, renewals, proposals and other documents from dictation equipment, draft, or shorthand notes using a personal computer. Edits typed material for grammar, punctuation, clarity, and sentence structure. Distributes typed material to appropriate parties (e.g., executives, clients, attorneys, etc.) and revises as directed. Composes memos and correspondence from brief verbal instructions. Prepares reports and/or graphics by selecting relevant information from files, other reports, correspondences, data center personnel support staff, etc. and inputting on personal computer.

• Maintains files on correspondence, clients, reports, and other records by inserting new documents and disposing of outdated material.

• Codes items or amounts for invoices, billings, & expense statements. Monitors cost center general ledger accounts and resolves exceptions by reviewing source documents and making necessary adjustments.

• Monitors office supply inventory and reorders as necessary.

• Performs other related duties as assigned.

EDUCATIONAL GUIDELINES A high school diploma or GED is required for this role.

GENERAL KNOWLEDGE, SKILLS & ABILITIES

• Extensive knowledge of methods and techniques to perform general clerical accounting and various personal computer software packages required by the position (e.g., word processing, graphics, spreadsheets, etc.)

• Ability to type, maintain confidentiality, communicate information to others, maintain accurate records, and adapt and interpret policies, guidelines, precedents or practices to new or changing situations

• Ability to communicate effectively verbally and in writing

• Ability to establish and maintain effective working relationships with executives, employees, clients and public

Business Unit:

DMT - HO

#DMT

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