Administrative Assistant

3 weeks ago

Alexandria, United States Logistics Management Institute Full time

Overview

LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We distinguish ourselves as a force multiplier for our customers with our objective advice, collaborative engagement, data-driven analysis, and independent research. Our collegial and mission-focused environment supports a culture of continuous learning and development where employees are positioned to make a meaningful impact.

LMI seeks an Administrative Assistant to support our federal customer in Arlington, VA. Come join the #1 ranked workplace for 2021 by The Washington Post

Responsibilities

* Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
* Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
* Prepare briefings as appropriate.
* Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
* Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
* Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
* Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
* Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership
* Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.

Qualifications

MINIMUM:

* Clearance: Active Secret required
* 2+ years of experience supporting senior DoD leadership
* Experience within DoD and other federal agencies.
* Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
* Must have excellent analytical and problem-solving skills.
* Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
* Must have strong active listening skills to assess customer needs and satisfaction.
* Must have experience in managing customer expectations and working directly with customers.
* Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
* Must have the ability to multi-task across multiple projects.

DESIRED:

* The following experience is desirable: Bachelor's degree from an accredited college/university

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