Office Coordinator

1 month ago


San Antonio, United States Res-Care, Inc. Full time

Our Company

ResCare Community Living

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today

Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

* Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
* Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
* Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
* Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
* Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
* Collect PCard receipts from cardholders weekly and reallocate expenses as required
* Assist with processing of client funds requests as required
* Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
* Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
* Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
* Ensure business documents are retained as per policy
* Performs other duties as assigned

Qualifications

* Two years of related office management or bookkeeping experience
* Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
* Experience in managing systems, processes, and people
* Must be able to work independently as well as part of a team
* Capable of working responsibly with highly confidential information
* Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

* Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

* Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

About our Line of Business

ResCare Community Living has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided in 27 states with several thousand programs and a comprehensive range of high-quality services, including: Community Living, Adult Host Homes for adults regardless of disability, Behavioral/Mental Health Support, In-home Pharmacy Solutions, Telecare and Remote Support, Supported Employment and Training Programs, and Day programs. For more information, please visit www.rescarecommunityliving.com. Follow us on Facebook and LinkedIn.

Salary Range

USD $15.00 - $18.00 / Hour


  • Property Coordinator

    4 weeks ago


    San Antonio, United States Corporate Office Properties Trust Full time

    POSITION SUMMARY: Provide direct administrative support to assigned portfolio's Property Management and Technical teams including but not limited to: telephone and email support, invoice/purchase order processing, contractor and tenant file maintenance, contract document preparation and monitoring, coordinating tenant request for services, and maintaining...


  • San Antonio, Texas, United States Corporate Office Properties Trust Full time

    POSITION SUMMARY:Provide direct administrative support to assigned portfolio's Property Management and Technical teams including but not limited to: telephone and email support, invoice/purchase order processing, contractor and tenant file maintenance, contract document preparation and monitoring, coordinating tenant request for services, and maintaining...

  • Property Coordinator

    4 weeks ago


    San Antonio, United States Corporate Office Properties Trust Full time

    POSITION SUMMARY:Provide direct administrative support to assigned portfolio's Property Management and Technical teams including but not limited to: telephone and email support, invoice/purchase order processing, contractor and tenant file maintenance, contract document preparation and monitoring, coordinating tenant request for services, and maintaining...

  • Office Coordinator

    5 days ago


    San Antonio, Texas, United States Christus Health Full time

    Summary:The Clinic Office Coordinator will provide leadership, support, direction, and focus for the outpatient clinic. The Clinic Office Coordinator is expected to continue to close communication with other department leadership by providing effective and efficient clinic patient access of the Ambulatory Services. CHRISTUS Santa Rosa Hospital - Westover...

  • Office Coordinator

    4 weeks ago


    San Antonio, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! National Cremation Society is the largest provider of affordable cremation...

  • Office Coordinator

    4 weeks ago


    San Antonio, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! National Cremation Society is the largest provider of affordable cremation...

  • Office Coordinator

    3 weeks ago


    San Antonio, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! National Cremation Society is the largest provider of affordable cremation...

  • Office Coordinator

    3 weeks ago


    San Antonio, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! National Cremation Society is the largest provider of affordable cremation...


  • San Antonio, United States Creative Financial Staffing Full time

    Front Office Coordinator Our client in central San Antonio is in need of an awesome front office coordinator who is looking for a long-term home! The company specializes in transportation and fuels materials and has a very lively but also fast paced working environment. The front office will provide general office support with a variety of clerical...


  • San Antonio, United States Healthcare Office Full time

    Job DescriptionJob DescriptionEssential Functions:Greet and direct incoming visitors and patients in a courteous, respectful and professional manner. Also, handle their inquiries, and direct them to the appropriate persons according to their needs.Answer incoming telephone calls, take and deliver messages promptly.Document in the computer system all...


  • San Antonio, United States Healthcare Office Full time

    Job DescriptionJob DescriptionEssential Functions:Greet and direct incoming visitors and patients in a courteous, respectful and professional manner. Also, handle their inquiries, and direct them to the appropriate persons according to their needs.Answer incoming telephone calls, take and deliver messages promptly.Document in the computer system all...

  • Facilities Coordinator

    2 months ago


    San Antonio, United States LJA Engineering Full time

    Title:Facilities CoordinatorDivision:Office ServicesLocation: San Antonio, TXLJA is a 100% employee-owned, multidisciplinary engineering and consultancy firm that takes pride in consistently ranking as a best place to work in multiple regions. We seek solutions in a number of fields within our nine comprehensive sectors: Public Infrastructure, Land...


  • San Antonio, United States LJA Engineering Full time

    Title:Facilities CoordinatorDivision:Office ServicesLocation: San Antonio, TXLJA is a 100% employee-owned, multidisciplinary engineering and consultancy firm that takes pride in consistently ranking as a best place to work in multiple regions. We seek solutions in a number of fields within our nine comprehensive sectors: Public Infrastructure, Land...


  • San Antonio, Texas, United States Bandera Bowling Center Full time

    Actively recruiting for a Business Office manager to handle basic book keeping and coordinating the hiring process of new hires.Required qualifications:Legally authorized to work in the United StatesPreferred qualifications:18 years or olderManagement skills: hiring and onboardingManagement skills: reporting infractionsManagement skills: writing...


  • San Antonio, United States Bandera Bowling Center Full time

    Actively recruiting for a Business Office manager to handle basic book keeping and coordinating the hiring process of new hires.Required qualifications:Legally authorized to work in the United StatesPreferred qualifications:18 years or olderManagement skills: hiring and onboardingManagement skills: reporting infractionsManagement skills: writing...


  • San Antonio, United States Bandera Bowling Center Full time

    Actively recruiting for a Business Office manager to handle basic book keeping and coordinating the hiring process of new hires.Required qualifications:Legally authorized to work in the United StatesPreferred qualifications:18 years or olderManagement skills: hiring and onboardingManagement skills: reporting infractionsManagement skills: writing...


  • San Antonio, Texas, United States Bandera Bowling Center Full time

    Actively recruiting for a Business Office manager to handle basic book keeping and coordinating the hiring process of new hires.Required qualifications:Legally authorized to work in the United StatesPreferred qualifications:18 years or olderManagement skills: hiring and onboardingManagement skills: reporting infractionsManagement skills: writing...


  • San Antonio, Texas, United States St. Mary's University Full time

    The Compliance Officer ensures critical business processes are compliant with federal and state laws. The position provides ongoing monitoring and review of processes, materials, policies, activities, events, documentation and processes, to identify, Compliance Officer, Deputy, Officer, Compliance, Compliance Coordinator, Coordinator, Business Services


  • San Antonio, United States Six Flags Full time

    Human Resources Coordinator (Team Service Office) Job Type: Part- time. Pay Rate: $14/hr. Category: Administrative. Location: Six Flags Fiesta Texas in San Antonio, Texas WHAT WE PROVIDE: This is an entry level seasonal position at Six Flags Fiesta T HR Coordinator, Seasonal, Service, HR, Coordinator, Office, Retail


  • San Antonio, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our OB Clinic Office Coordinator opening with Methodist Childrens Hospital today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsMethodist Childrens Hospital, offers a total rewards package that...