Executive Secretary Advanced

4 weeks ago

Lansing, United States Abacus Service Corporation Full time

Job title: Executive Secretary Advanced
Positions Needed: 1
Job Location: 608 W. Allegan 4 th floor, Lansing Mi 48909
Work schedule : Part time 20 hours a week
Job length: 3 months 808 hours
SSN Need: Yes

Job duties :
  • Secretarial Assignments support the on-going operations of an office. These assignments may include such duties as scheduling meetings; preparing and maintaining office records, reports, and correspondence as directed.
  • Skilled typing and the ability to use word processors and related software applications to produce letters, memoranda, brochures, charts, graphs, forms, and other material.
  • Must have knowledge of software programs such as Microsoft Word, WordPerfect, Excel, and Power Point, or knowledge of current computer environments. (i.e Windows, etc.)
  • Proofread for errors, making corrections as necessary.
  • Sort, batch, route and/or code mail and other documents
  • Update manuals and other references.
  • Secretarial assignments support the on-going operations of an office. These assignments may include such duties as scheduling meetings; preparing and maintaining office records, reports, and correspondence as directed.
  • Skilled typing and the ability to use word processors and related software applications to produce letters, memoranda, brochures, charts, graphs, forms, and other material.
  • Compress, formats, prepares, and edits correspondence and reports with some latitude as to content. Proofread of errors, making corrections as necessary.
  • Locates and reviews pertinent information from files, documents, newspapers other sources; and prepares a summary of content for professional(s) and/or management staff.
  • Gathers data for surveys or performs research on special subjects or projects. Sort, batch, route and/or code mail and other documents.
  • Update manuals and other references.
  • Respond to inquiries by providing information retrieved from computer files.
  • Sort, open and distribute incoming mail to staff.

Executive Secretary Advanced
  • Interacts with top state administrators, high-level executives, staff and the general public in order to represent members of policy-making boards and commissions, department directors, their deputies and their senior policy staff, and program assistants.
  • The employee performs advanced secretarial assignments, functioning as a management assistant. Performs a full range of administrative and executive support duties.
  • Executive secretarial assignments for professional or management staff in support of the on-going operations of the office.
  • Preparing agenda and collect materials for meetings, speeches, conferences for the executive level, take minutes and keep records of proceedings as required.
  • Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records. Establish and maintain various filing and records management systems. Review, proofread, and edit documents prepared for the administrator's or executive's signature.
  • Receive and screen incoming calls and visitors and make referrals to appropriate executive staff.
  • Maintain executive's entire schedule, act as the final point of contact before executive meetings, monitor company budgets, and perform upper-level business diplomacy tasks.

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