Executive Assistant

4 weeks ago

Chattanooga, United States Acadia Healthcare Inc. Full time

Overview

Join our team as the Executive Assistant at Erlanger Behavioral Health Located in Chattanooga, Tennessee, our 94-bed treatment center offers superior psychiatric and addiction services to individuals of all ages.

Specializing in exceptional mental health care for various age groups, we cater to adolescent patients aged 12+ and older adults. If you're passionate about making a difference in the lives of those in need through compassionate therapeutic practices and thrive in a supportive team environment that fosters learning and growth, this position is perfect for you Apply now

PURPOSE STATEMENT:

The Executive Assistant (EA) provides administrative support to members of the Executive team, including coordinating a variety of projects and assignments, proactively addressing a wide range of organizational matters in an effective and efficient manner. In addition to providing support to assigned Executives, the EA will be responsible for key corporate office operations. The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities.

Responsibilities

ESSENTIAL FUNCTIONS:

Executive calendar-management activities - organizing meetings, travel, conferences, etc. Responsible for planning and preparation of materials for the quarterly board meetings, monthly operating reviews, departmental conferences, etc. Prepares high-quality documents, complex reports and special projects as directed - utilizing Microsoft Office products. Establishes, develops, and maintains filing system - retrieving information, as needed. Organizes and prioritizes large volumes of information and calls. Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing large scale company events. Monitors, analyzes and processes expense reports. Prepares and submits check requests for invoices. Collects and processes timesheets and leave requests for Executives. Implements processes that support efficient service delivery and meet the organization's changing needs.

STANDARD EXPECTATIONS:

* Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
* Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members.
* Maintains regular and predictable attendance.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

* High school diploma or equivalent; a bachelor's degree or some post-secondary education is preferred.
* Minimum of 5 years of job-related experience; preferably supporting the CEO or executive team members.
* Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
* English proficiency for written and spoken language to deal with critical external parties, including investors and board members.
* Familiar with financial processes, key business cycles, external reporting, etc
* Experience communicating directly with members of the board, including through specialized board software.
* Knowledge of office administration procedures with the ability to operate most standard office equipment.
* Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality. Independent judgment is required to plan, prioritize and organize diversified workload.
* Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
* Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
* Self-motivated with strong organizational skills and superior attention to detail.
* Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
* Capable of working within established policies, procedures and practices prescribed by the organization.
* English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

* Not Applicable

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor

EXECASH

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g., emergencies, changes in workload, rush jobs or technological developments) dictate.

  • Executive Assistant

    2 months ago

    Chattanooga, United States RSS Insurance Full time

    Job DescriptionJob DescriptionSupport the agency principal with day-to-day administrative functions. The ideal candidate will directly contribute to the continued growth and efficiency of the agency. Responsibilities:* Act as gatekeeper and time advocate for Executive. Plan, coordinate, and facilitate various meetings. Meticulously organize, monitor, and...

  • Executive Assistant

    1 week ago

    Chattanooga, United States RSS Insurance Full time

    Job DescriptionJob DescriptionSupport the agency principal with day-to-day administrative functions. The ideal candidate will directly contribute to the continued growth and efficiency of the agency. Responsibilities:* Act as gatekeeper and time advocate for Executive. Plan, coordinate, and facilitate various meetings. Meticulously organize, monitor, and...

  • Executive Assistant

    1 week ago

    Chattanooga, United States RSS Insurance Full time

    Support the agency principal with day-to-day administrative functions. The ideal candidate will directly contribute to the continued growth and efficiency of the agency. ResponsibilitiesAct as gatekeeper and time advocate for Executive. Plan, coordinate, and facilitate various meetings. Meticulously organize, monitor, and respond to emails. Handle multiple...

  • Executive Assistant

    1 month ago

    Chattanooga, United States RSS Insurance Full time

    Support the agency principal with day-to-day administrative functions. The ideal candidate will directly contribute to the continued growth and efficiency of the agency. ResponsibilitiesAct as gatekeeper and time advocate for Executive. Plan, coordinate, and facilitate various meetings. Meticulously organize, monitor, and respond to emails. Handle multiple...

  • Executive Assistant

    4 weeks ago

    Chattanooga, United States RSS Insurance Full time

    Responsibilities Qualifications - 2 or more years' experience as an Executive Administrative Assistant.

  • Executive Assistant

    3 weeks ago

    Chattanooga, United States Blue Cross and Blue Shield Association Full time

    Coordinates administrative and support functions for one or more executives. Job Description: Job Responsibilities * Developing reports and composing, critiquing and editing correspondence, as well as interfacing at the highest level with officers/executive members of external companies and/or organizations regarding sensitive information. * Creating and...

  • Executive Assistant

    3 weeks ago

    Chattanooga, United States Blue Cross and Blue Shield Association Full time

    Coordinates administrative and support functions for one or more executives. Job Description: Job Responsibilities * Developing reports and composing, critiquing and editing correspondence, as well as interfacing at the highest level with officers/executive members of external companies and/or organizations regarding sensitive information. * Creating and...

  • Executive Assistant

    1 week ago

    Chattanooga, United States Blue Cross and Blue Shield Association Full time

    Coordinates administrative and support functions for one or more executives. Job Description: Job Responsibilities * Developing reports and composing, critiquing and editing correspondence, as well as interfacing at the highest level with officers/executive members of external companies and/or organizations regarding sensitive information. * Creating and...

  • Executive Assistant

    1 week ago

    Chattanooga, United States Blue Cross and Blue Shield Association Full time

    Coordinates administrative and support functions for one or more executives. Job Description: Job Responsibilities * Developing reports and composing, critiquing and editing correspondence, as well as interfacing at the highest level with officers/executive members of external companies and/or organizations regarding sensitive information. * Creating and...

  • Administrative Assistant

    1 month ago

    Chattanooga, United States Canadian Executive Search Group Inc. Full time

    Job DescriptionJob DescriptionCanadian Executive Search Group (USA) is currently seeking an Administrative Assistant for an Automotive Manufacturing client in the Chattanooga, TN area.Location: Chattanooga, TNSchedule: Full TimeCompensation: $19-$24/hr DOETemp to Hire Responsibilities:Utilize Excel and Word to create and maintain documents, spreadsheets, and...

  • Executive Assistant

    2 weeks ago

    Chattanooga, United States NOVONIX Full time

    Who we are:NOVONIX is a leading battery technology company revolutionizing the global lithium-ion battery industry with innovative, sustainable technologies, high-performance materials, and more efficient production methods. The company manufactures industry-leading battery cell testing equipment, is growing its high-performance synthetic graphite anode...

  • Executive Assistant

    1 week ago

    Chattanooga, United States NOVONIX Full time

    Who we are:NOVONIX is a leading battery technology company revolutionizing the global lithium-ion battery industry with innovative, sustainable technologies, high-performance materials, and more efficient production methods. The company manufactures industry-leading battery cell testing equipment, is growing its high-performance synthetic graphite anode...

  • Account Executive

    1 week ago

    Chattanooga, United States Transport Enterprise Leasing Full time

    Account Executive (Fleet Leasing)Company Overview:Join the dynamic team at Transport Enterprise Leasing, LLC (TEL), a thriving company with two decades of success. Our headquarters are nestled in the scenic Lookout Valley area of Chattanooga, TN, and we also operate an equipment reconditioning center in Greenfield, IN. As a finance company, TEL is dedicated...

  • Account Executive

    4 days ago

    Chattanooga, United States RI International Full time

    Job Description West Star is the fastest growing maintenance repair organization in the industry and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of...

  • Hospice RN Executive Director

    4 weeks ago

    Chattanooga, United States Curo Health Services Full time

    Our Company Gentiva Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers...

  • Hospice RN Executive Director

    1 week ago

    Chattanooga, United States Curo Health Services Full time

    Our Company Gentiva Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers...

  • Employee Benefits Account Executive

    4 weeks ago

    Chattanooga, United States McGriff Full time

    The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests...

  • Employee Benefits Account Executive

    1 week ago

    Chattanooga, United States McGriff Full time

    The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests...

  • Executive Chef 2

    2 weeks ago

    CHATTANOOGA, United States Sodexo Full time

    Unit Description: Inspire students through food, teach them what’s possible through sustainable resources. RELOCATION ASSISTANCE AVAILABLE! Sodexo is seeking a Executive Chef 2 for a McCallie School located in Chattanooga, TN. The Executive Chef 2 provides culinary leadership within a medium sized unit including menu planning, program execution...

  • Executive Chef 2

    1 week ago

    CHATTANOOGA, United States Sodexo Full time

    Unit Description: Inspire students through food, teach them what’s possible through sustainable resources. RELOCATION ASSISTANCE AVAILABLE! Sodexo is seeking a Executive Chef 2 for a McCallie School located in Chattanooga, TN. The Executive Chef 2 provides culinary leadership within a medium sized unit including menu planning, program execution...