Staff Assistant
2 weeks ago
Reporting to the Associate Director, Case Services, the temporary Staff Assistant works in close collaboration with the Associate Director and other members of the team as needed and has the following responsibilities:
Administrative Support with Departmental Paper and Digital Files
Assist in reorganizing existing file structure for department's electronic project files
Review, organize, and prepare batches of departmental paper project files for scanning by vendor
Review vendor's scanning work and ensure smooth integration of scanned files into existing departmental digital files
Use equipment on site to scan and save additional departmental records for electronic storage and retrieval
Liaise with scanning vendor, archiving staff in Baker Library, and other teams as necessary to ensure record-keeping standards are met and original paper files are properly retained
Document the work involved in the scanning project so that work is done consistently
Basic Qualifications
High school diploma, GED, or equivalent required
Education beyond high school may count toward experience
3+ years of related experience
Microsoft Office (Outlook, Word, Excel, Teams) and Adobe Acrobat experience is a must
Additional Qualifications and Skills
Records management experience
Strong written and oral communication skills, including the ability to communicate quickly, clearly, and succinctly
High standards in terms of professionalism and quality of work product; meticulous attention to detail
Ability to thrive in a fast-paced environment and act with grace under pressure
Excellent time management and organizational skills
Excellent interpersonal skills and demonstrated ability to build relationships across multiple units and levels in an organization
A strong customer service orientation
Ability to work independently with minimal supervision and collaboratively as part of a team, and to understand when each mode is appropriate
Ability to handle confidential information with discretion
Education: High School
Additional client information:
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