Staff Assistant

2 weeks ago


Boston, United States Compunnel Full time
Job Duties:

Reporting to the Associate Director, Case Services, the temporary Staff Assistant works in close collaboration with the Associate Director and other members of the team as needed and has the following responsibilities:

Administrative Support with Departmental Paper and Digital Files

Assist in reorganizing existing file structure for department's electronic project files

Review, organize, and prepare batches of departmental paper project files for scanning by vendor

Review vendor's scanning work and ensure smooth integration of scanned files into existing departmental digital files

Use equipment on site to scan and save additional departmental records for electronic storage and retrieval

Liaise with scanning vendor, archiving staff in Baker Library, and other teams as necessary to ensure record-keeping standards are met and original paper files are properly retained

Document the work involved in the scanning project so that work is done consistently

Basic Qualifications

High school diploma, GED, or equivalent required

Education beyond high school may count toward experience

3+ years of related experience

Microsoft Office (Outlook, Word, Excel, Teams) and Adobe Acrobat experience is a must

Additional Qualifications and Skills

Records management experience

Strong written and oral communication skills, including the ability to communicate quickly, clearly, and succinctly

High standards in terms of professionalism and quality of work product; meticulous attention to detail

Ability to thrive in a fast-paced environment and act with grace under pressure

Excellent time management and organizational skills

Excellent interpersonal skills and demonstrated ability to build relationships across multiple units and levels in an organization

A strong customer service orientation

Ability to work independently with minimal supervision and collaboratively as part of a team, and to understand when each mode is appropriate

Ability to handle confidential information with discretion

Education: High School

Additional client information:
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