Executive Assistant

3 weeks ago

New Castle County, United States Chimes Full time

Join Chimes - and go further to help others go far Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.

PRIMARY JOB FUNCTION(S)

* Serves as Executive Assistant to the Executive level staff.
* Works collaboratively with other executive assistants throughout the organization
* May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities
* Tactfully manages family complaints and other telephone calls
* Schedules meetings and reserves rooms as needed
* Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants.
* Assist in the preparation of presentations and meetings.
* Ensures timely and accurate distribution of outgoing and incoming mail
* Develops and maintains a variety of files for manager. Involved in development and maintenance of information and computer record keeping systems
* Maintains monthly calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone calls for Executive
* Is a positive role model for individuals served and Agency staff.
* Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous.
* Assumes other duties, responsibilities and special projects as needed.

REQUIREMENTS:

EDUCATION: A Bachelor's degree from an accredited college or university strongly preferred.

EXPERIENCE: Eight years of full-time employment in progressively responsible secretarial and administrative work required. Thorough knowledge and demonstrated effective use of written and spoken English, basic math, modern office methods and equipment, including microcomputer, dictaphone, computer skills, word processing, electronic document management systems and data bases also required. Judgment, tact, and ability to meet the public, thorough understanding of Agency's organization and programs. Must have an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.

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