Executive Assistant

4 weeks ago


Charlotte, United States University of North Carolina at Charlotte Full time

Position Number: 000348

Department: Alumni Affairs (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

+ Manage the Executive Director's calendar with delegated authority to adjust schedule when necessary.

+ Provide day-to-day administrative support to the Executive Director, including scheduling department meetings with staff, constituents, vice chancellor and chancellor; coordinating and preparing materials for events and meetings.

+ Monitor the departmental budget, reconcile expenditures, process invoices and reimbursements.

+ Access Banner Advancement, Advancement Report Central and Banner SSB to pull alumni reports for the Executive Director and to review guest lists for alumni events.

+ Arrange travel for the Executive Director and Alumni Engagement staff, as needed.

+ Oversee stewardship activities for alumni volunteers.

Minimum Experience / Education:

Required Minimum Qualifications:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.

Preferred Education Skills and Experience:

+ Bachelor's degree preferred.

+ Two to four years of administrative experience, including supporting a senior level executive and managing a complex calendar.

+ Prior experience in higher education, preferably in Alumni Affairs.

+ Familiarity with UNC Charlotte and working knowledge of University systems such as Banner, 49er Mart and Purchasing Card (P-Card) is highly preferred.

+ Experience with budget tracking, purchasing, processing invoices, reimbursements, and reconciliation of expenditures.

+ Selected candidate will possess great customer service and relationship building skills.

+ Strong written and verbal communication skills.

+ Attention to detail and accuracy is essential.

+ Excellent technical skills including proficiency in Microsoft Office, Google Suite, and web-based applications.

+ Must be comfortable with learning new software platforms.


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