Administrative Assistant

1 week ago


Gilbert, United States Self Storage Consulting Group Full time
Self Storage Consulting Group (SSCG) is the leading provider of self storage third party property management, and we have an exciting career opportunity for a full time Administrative Assistant in our Gilbert, AZ office.

The ideal candidate will be a friendly, professional, and independent, office administrator who has excellent interpersonal, time management and computer skills with a knack for positively engaging with our employees, clients, vendors, and suppliers.

Responsibilities:

Reception
  • Answer general phone inquiries with a professional demeanor
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with accurate information
  • Greet clients/suppliers/visitors/vendors in a friendly and professional manner

Office Administration
  • Support various departments with administrative tasks, such as data entry, filing, and research.
  • Prepare reports, memos, and documents
  • Receive, distribute, and send office mail/FedEx
  • Monitor general voice mail and email box and forward to the appropriate staff member
  • Purchase, receive, store and monitor office supplies, ensuring that basic supplies are always available
  • Maintain accurate and up to date databases such as contact lists and organizational charts
  • Back up electronic files
  • Coordinate the maintenance of office equipment
  • Manage and maintain vendor relationships
  • Schedule meetings and take meeting minutes
  • Update company calendar
  • Arrange travel for staff
  • Responsible for sending out lien notices per applicable state laws.
  • Adhere to deadlines.
  • Ensure the office environment is clean, organized, and welcoming.
  • Handle confidential information with discretion and uphold data protection policies.

Qualifications:
  • High School Diploma required
  • College education in business, computers, or office management desired, but not required
  • Excellent communication, time management and organizational skills
  • Ability to multi-task and complete assigned duties within a specified time frame
  • Able to work independently and with minimal supervision
  • Effective judgment and decision-making skills
  • Superior typing and computer skills, Microsoft office, (strong in Word, Excel, PowerPoint and Outlook)
  • Skilled at working in web-based programs, databases, internet
  • Ability to keep protected information confidential

We will be compensating our ideal candidate with an hourly rate of $17.00 to $19.00 an hour based on experience.

Benefits:
  • Medical, Dental and Vision Insurance
  • Two (2) weeks PTO
  • Paid Holidays
  • Use of storage 10 x 10 storage unit (after 90-days)

This position is Monday - Friday 8am to 5pm at our Corporate Office

Self Storage Consulting Group is an equal opportunity employer.

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