Workplace Receptionist

2 weeks ago


Chicago, United States Bee Talent Solutions Full time
Reception serves as the first point of contact for employees, visitors, and vendors. This includes and not limited to:
  • Greet, direct, and sign-in office visitors.
  • Develop strong relationships with office employees and leadership.
  • Proactively communicate office updates to employees.
  • Manage the building visitor log for both internal and external visitors.
  • Handle incoming and outgoing mail and packages.
  • Collaborate with the Chicago Workplace Site Manager and the Physical Security, Health, and Safety team to maintain site security and safety.
  • Report security and safety issues and assist with inspections, evacuation, and safety training.
  • Manage inventory, issuance, and tracking of temporary access badges.
  • Create access badges for new employees and maintain an accurate badge log.
  • Conduct periodic badge audits for the office.
  • Coordinate with building property management to update employee access lists.
  • Obtain CPR, AED, and First Aid certification (training provided).
  • Participate in office safety drills and emergency preparedness.
  • Work closely with the Chicago Workplace Site Manager on administrative tasks.
  • Assist with inventory management and office supply ordering.
  • Support employee productivity by directing them to internal resources and tools.
  • Assist Site Manager with event setups and conference room bookings.
  • Prepare conference rooms for meetings, both in-person and virtual.
  • Provide assistance on Workplace projects as time allows.
  • Support on-site vendors with access and assistance.
  • Maintain the appearance and organization of the lobby and office space.
  • Conduct research projects as needed.

Qualifications and Skills:
  • Working knowledge of Mac OSX.
  • Experience in hospitality, customer service, or employee experience preferred.
  • Strong attention to detail required.
  • Ability to multi-task and pivot quickly in a fast-paced environment.
  • Strong organizational and time management skills.
  • Must have a high level of professionalism with a strong customer focus.
  • Excellent verbal and written communication skills.
  • Proficiency with G Suite.
  • Strong social skills and a positive attitude.
  • Outstanding organizational and problem-solving skills.
  • First Aid and CPR certifications from an accredited provider (e.g., Red Cross, AHA).


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