Administrative Assistant, OPTICA Grant
6 days ago
Annual salary is $38,728 or higher depending on experience.
Pueblo Community College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.
Please Note: An applicant may redact any information on an unofficial transcript that reveals years of attendance, date of graduation, or age.
Must be a resident of the State of Colorado or able to relocate to Colorado prior to first date of employment.
Pueblo Community College Statement:
Pueblo Community College (PCC) believes that diversity, equity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. PCC is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. We seek leaders committed to these same ideals
Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job description. Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the Higher Learning Commission (HLC) Open Pathways model. The Open Pathways is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations.
Department Purpose
The OPTICA Grant Department provides academic support to first generation and low-income students as well as provide professional development opportunities for faculty and staff regarding culturally aware pedagogy. Both efforts aim to improve retention, graduation, and transfer rates for first generation and low-income students.
Position Summary
The Administrative Assistant for the OPTICA Grant program provides office support and logistical project coordination for the OPTICA Grant. The Assistant also provides administrative support for grant programming, database updates, and connecting students with resources on campus and in the community.
In accordance with Colorado Revised Statutes 24-50-135, this position has been exempted from the State Personnel System.
Essential Functions
* Compiles and records expenditures for the OPTICA Title V Grant.
* Creates and maintains financial databases and dashboards for presentation to College, Grant Steering Committee, and other stakeholders.
* Maintains accurate up-to-date grant data is collected and readily available for timely submission of the Annual Performance Report to the U.S. Department of Education.
* Collects and reviews data to analyze program evaluation documentation for grant activities, services, and events.
* Generates data, queries, and graphs utilizing Navigate and Microsoft Excel to measure program progress.
* Works closely with PCC Institutional Research staff to create real-time data to ensure proactive decision making in all facets of the OPTICA Title V Grant.
* Develops daily office process, procedures, and required functions related to the OPTICA Title V Grant activities.
* Provides administrative assistance support to OPTICA Title V Project Director, to include administrative duties, data input, technical assistance and support, travel arrangements, and other duties as assigned.
* Orders and maintains office supplies for the OPTICA Title V Grant Director and grant office staff.
* Serves as administrative support to OPTICA related meetings, taking minutes and transcribing, as needed.
* Uses procurement card for grant purchases and reconciles charges monthly using appropriate fund allocations.
* Schedules travel arrangements, car rental and hotel accommodations for the OPTICA Title V Grant Project Director and grant funded personnel, as requested.
* Assists in the organization of travel and event planning for grant projects including professional development opportunities for campus faculty and staff.
Additional Functions
* Works independently with little supervision or as part of a team.
* Communicates effectively with students, colleagues, and others.
* Interacts professionally and respectfully with students, colleagues, and others.
* Assesses individual and department work processes and recommends improvements.
* Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
* Obtains and maintains proficiency with required systems and equipment.
* Maintains confidentiality of student and employee information as required.
* Completes all required compliance training within the established timeline.
* Serves on committees and other groups as assigned.
Education:
* Associate's degree from a regionally accredited institution.
Experience:
* Two or more years of general clerical, administrative or office experience.
* Experience with databases, data analysis, and/or budget management.
* Experience working with diverse populations.
Special knowledge, skills, and abilities:
* Knowledge of laws, accreditation standards, and best practices pertaining to Federal grant administration, accounting, and/or database management.
* Proficiency with Microsoft Office.
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