Assistant Registrar for Curriculum and Catalog Management

University Registrar

Division of Enrollment Management

University of Tennessee, Knoxville

The Office of the University Registrar at the University of Tennessee, Knoxville, (UTK) invites applications and nominations for our Assistant Registrar for Curriculum and Catalog Management position. We are seeking candidates who can contribute in meaningful ways to enhancing the accessibility of higher education, fostering a diverse and inclusive academic environment, improving the recruitment and graduation of our students.

Applications received by March 22nd will receive priority review.

The Position:

This is an on-campus position with some hybrid/remote work schedule flexibility.

Reporting to the Associate Registrar Systems and Curriculum, the Assistant Registrar Curriculum and Catalog Management is a key leader in the Office of the University Registrar, with accountability for all matters surrounding the development of undergraduate curricula and production of the University Catalog, the official source of the university's undergraduate academic programs, courses, policies, and procedures. Serving as an ex-officio member of the Undergraduate Council and its curricular committees, the Assistant Registrar coordinates the work of the faculty committees charged with the oversight of the undergraduate curricula. The position serves as a resource for faculty, staff, and administration regarding curricular and academic policy and the utilization of the institutional curricular management system (Curriculog), catalog management system (Acalog), and the creation and maintenance of all curricula into the student information system (Banner). These systems are used for submitting, reviewing, approving, and maintaining all course and program curriculum proposals. The Assistant Registrar provides data and analysis from these systems to facilitate informed decision making and ensure compliance with academic policy. This includes the creation and dissemination of multiple reports (internal and external) required by statute or regulation. The position also regularly liaises with Vice Provost for Academic Affairs, Assistant Vice Provost for Accreditation (SACSCOC Liaison), UT-System officials, and the Tennessee Higher Education Commission (THEC) on any issues involving the undergraduate curricula. When any decisions regarding upgrades or changes in software for these functions are considered, the Assistant Registrar plays a critical role in the discovery, evaluation, and any subsequent implementation of these systems in direct concert with external vendors and campus partners. The position serves as the direct supervisor of two additional staff members who provide support for the undergraduate curricula and catalog work. While fully responsible for undergraduate curricula and catalog work, the Assistant Registrar also supports the Graduate School and governance structure on their curricula and catalog matters.

Required Education and Experience:

* Bachelor's degree
* Minimum of 3 years of experience in Registrar's or Student Service or similar office setting including: thorough knowledge of university policies and procedure and familiarity with undergraduate and graduate curricula management and/or development, and experience with computer information systems, particularly database-driven software solutions.

Preferred Education and Experience:

* Master's degree
* 5 years of experience in Registrar's or Student Services office.
* Supervisory experience.
* Previous experience working directly with Banner, Acalog, and Curriculog.
* Previous direct experience with policy development.
* Previous experience with curriculum in the state of Tennessee and/or with an institution accredited by SACSCOC.
* Experience at a large, public university.

Required Knowledge, Skills, and Abilities:

* The complexity of the curriculum of a large university requires superior organizational skills, significant coordination capability, and intense attention to detail.
* Excellent written and oral communication skills are paramount.
* Proven administrative and supervisory skills are necessary.
* Ability to gather and disseminate data and prepare comprehensive reports is essential.
* Extensive knowledge working with curricula and database-driven systems is compulsory.
* Ability to meticulously document events are critical for the role.

Preferred Knowledge, Skills, and Abilities:

* SQL programming languages knowledge.
* Excellent customer service.

The Division

The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

The University of Tennessee, Knoxville is the state of Tennessee's flagship university and is classified as a Carnegie Research 1 institution. As a land-grant university and as Volunteers, serving our state and nation is key to our mission. UT enrolls over 35,000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellor's Cabinet and their Principles for Engagement, the University of Tennessee, Knoxville, builds and supports an inclusive community that provides opportunities to lead, serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.

The Knoxville Community: Nestled in the foothills of the Great Smoky Mountains, Knoxville has a metropolitan statistical area population of more than 850,000 people. We enjoy a dynamic culture that includes numerous theaters and museums, a vibrant and diverse music scene including a symphony orchestra and an opera company, world-class restaurants, numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day's drive to Memphis, Chicago and Washington D.C.

For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.