Administrative Coordinator II

21 hours ago


Seattle, United States Kaiser Permanente Full time

Job Summary:

Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis. Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues. Learns to execute data maintenance and management by developing basic knowledge of department data and documentation retention policies.

Essential Responsibilities:

+ Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.

+ Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.

+ Helps facilitate information dissemination by: learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with detailed direction from senior colleagues with minimal interpretation; writing correspondence (e.g., letters, reports, confidential documents) to staff and managers, with moderate guidance from senior colleagues; and following broad guidance labeling, sorting, and maintaining the integrity of department files.

+ Organizes the work flow of the department by: following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance.

+ Assists with event coordination by: beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring.

+ Assists with event execution by: arranging small-scale events, with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues, with detailed instruction; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda and taking simple meeting minutes in meetings.

+ Learns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.

Minimum Qualifications:

+ High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years experience working in a corporate or business office environment.

Additional Requirements:

+ Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

COMPANY: KAISER

TITLE: Administrative Coordinator II - MUST live in Washington or relocate

LOCATION: Seattle, Washington

REQNUMBER: 1323223

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.



  • Seattle, United States County of King Washington Full time

    Public Health Seattle & King County is seeking TLT/ SDA Administrative Specialist II to join our vibrant and diverse team at our Downtown Public Health center in the delivery of dental health services to the county's most vulnerable people. Our cli Administrative Specialist, Administrative, Specialist, Public Health, Microsoft, Customer Service, Healthcare


  • Seattle, United States Kaiser Permanente Full time

    Job Summary: Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis....


  • Seattle, United States AssuredPartners, Inc. Full time

    The Administrative Coordinator performs a variety of clerical functions including typing, data entry, scanning, copying, and may support Receptionist or other personnel. The Ideal Candidate. You are a dependable true professional that enjoys being th Administrative, Coordinator, Microsoft, Insurance


  • Seattle, United States County of King Washington Full time

    The Administrative Specialist II for the Nurse-Family Partnership (NFP) program at Downtown Public Health will provide administrative support for 8 nurses and one supervisor, within the structure of a national evidence-based home visiting program. Th Administrative Specialist, Nurse, Partnership, Family, Administrative, Specialist, Healthcare


  • Seattle, United States County of King Washington Full time

    The Administrative Specialist II for the Nurse-Family Partnership (NFP) program at Downtown Public Health will provide administrative support for 8 nurses and one supervisor, within the structure of a national evidence-based home visiting program. Th Administrative Specialist, Nurse, Partnership, Family, Administrative, Specialist, Healthcare


  • Seattle, United States Kaiser Permanente Full time

    Job Summary: Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis....


  • Seattle, United States Orionyx Engineering Ltd Full time

    About the job Administrative Coordinator The Administrative Coordinator is essential to the operational efficiency of Orionyx Engineering Ltd., providing comprehensive administrative support to various departments. This role involves coordinating office activities, managing schedules, and facilitating communication between teams to ensure that projects are...


  • Seattle, Washington, United States Elior North America Full time

    Job Summary:We are seeking a highly skilled and motivated Administrative Coordinator to join our team at Holy Names Academy. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including answering incoming calls, greeting and assisting visitors, and handling administrative tasks related to internal and...


  • Seattle, United States Orionyx Enginnering LTD Full time

    The Administrative Coordinator is essential to the operational efficiency of Orionyx Engineering Ltd. providing comprehensive administrative support to various departments. This role involves coordinating office activities managing schedules and facilitating communication between teams to ensure that projects are executed smoothly and deadlines are met. The...


  • Seattle, United States Northwest Administrators Full time

    Do you enjoy working on a close-knit, supportive team? Are you service-minded and driven by the need to provide outstanding customer support? If you have strong attention to detail with the ability to quickly assess and solve problems, then you may be the person we are seeking to join our Technical Services team! What you'll be doing... As a Systems...


  • Seattle, United States Kaiser Permanente Full time

    Job Summary: Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis....


  • Seattle, United States Northwest Administrators, Inc Full time

    Do you enjoy working on a close-knit, supportive team? Are you service-minded and driven by the need to provide outstanding customer support? If you have strong attention to detail with the ability to quickly assess and solve problems, then you may be the person we are seeking to join our team!What you'll be doing...As a Systems Administrator, you will...


  • seattle, United States Northwest Administrators, Inc Full time

    Do you enjoy working on a close-knit, supportive team? Are you service-minded and driven by the need to provide outstanding customer support? If you have strong attention to detail with the ability to quickly assess and solve problems, then you may be the person we are seeking to join our team!What you'll be doing...As a Systems Administrator, you will...


  • seattle, United States Northwest Administrators, Inc Full time

    Do you enjoy working on a close-knit, supportive team? Are you service-minded and driven by the need to provide outstanding customer support? If you have strong attention to detail with the ability to quickly assess and solve problems, then you may be the person we are seeking to join our team!What you'll be doing...As a Systems Administrator, you will...


  • Seattle, United States Pacific Northwest National Laboratory Full time

    Responsibilities The Principal Administrative Coordinator – PNNL Seattle will work autonomously to execute established procedures and as an administrative lead, coordinating the activities of others as needed. The candidate will use their advanced knowledge of administrative functions and Laboratory policy and procedures to support the PNNL Seattle...


  • Seattle, Washington, United States SeaMar Community Health Centers Full time

    About Sea Mar Community Health CentersSea Mar Community Health Centers is a Federally Qualified Health Center (FQHC) founded in 1978, dedicated to providing quality health services to diverse communities.Our mission-driven team strives to deliver compassionate care while promoting cultural sensitivity and respect. As an integral part of our organization, we...


  • Seattle, United States 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC Full time

    Job DetailsJob Location 0010 Our Lady of the Lake Parish, Seattle - Seattle, WA Position Type Full Time Salary Range $24.00 - $28.00 Hourly Description The following list of major job duties and responsibilities does not necessarily represent any one job. It is the compilation of the diversity of the job duties fulfilled by many people who have a job title...


  • Seattle, United States Seattle Children's Full time

    The Program Coordinator II is responsible for coordinating activities associated with a specific complex program or group of complex programs in a specialty/functional area including scheduling, coordination of communication, data management, document preparation, and process improvement. Works in collaboration with the Program Manager and other program...


  • Seattle, Washington, United States TEKsystems Full time

    Job Summary: We are seeking an experienced Administrative Service Coordinator to provide exceptional administrative support to our team at TEKsystems.Major Responsibilities:Support Administrative Duties: Provide administrative support to the site team, ensuring efficient and effective delivery of administrative services.Manage Front Office: Maintain the...


  • Seattle, United States Providence St. Joseph Health Full time

    Description Senior Administrative Coordinator (326869) Schedule: FTE 1.0, Day Provide administrative support for perioperative services; coordinate scheduling, secretarial and clerical duties in any perioperative area as well as managing special projects as required. Assist Managers with planning, assigning, and coordinating projects and assist in workflow...