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Executive Assistant

2 months ago

Denver, United States REMAX Real Estate Full time

The Executive Assistant will be highly instrumental in providing support to the President of RE/MAX, as directed, to advance company goals and objectives and ensure operations run efficiently. This position will be responsible to prioritize and attend to the day-to-day functions that are part of the President's role so that the President is enabled to focus on high-level leadership and strategy functions. This role serves as the eyes and ears for the President, connecting organizations, projects, and critical business information, and serves as a trusted partner to deliver against the priorities of the business.

Essential Functions:

* The ideal candidate will work directly with the President and have exemplary time management skills and the ability to identify and anticipate the President's needs.
* Be able to interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Leadership Team, Board of Directors, and leaders that report to the President.
* To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.
* Maintain the President's calendar, including scheduling meetings, appointments, dinners, events, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion and diplomacy in committing time and evaluating needs.
* Serve as a liaison between the President, RE/MAX LLC staff and the public. This includes receiving and screening the President's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
* Assist the President in the development of presentations for internal and external audiences.
* Ability to prioritize matters of attention for the President; redirect matters to staff to handle, or handle matters personally, as appropriate.
* Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow-up.
* Routinely perform a wide variety of support duties.
* Handle printing, mail/overnight packages, copying, and email/messages.
* Compose and prepare letters relating to routine correspondence for the President's signature.
* Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
* Prepare documents, reports, tables, spreadsheets, charts; distribute as appropriate.
* Prepare, reconcile, and submit expense reports.
* Maintain paper and electronic filing systems.
* Attend varied meetings and take notes of discussion; prepare the initial draft of summaries.
* Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
* Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
* Occasional travel will be required.



The Ideal Candidate Is

* A detail-oriented self-starter with prior experience in the real estate industry preferred but not required.
* Someone who exhibits sound judgment with the ability to prioritize and make decisions
* Energetic and eager to tackle new projects and ideas
* Comfortable interacting with high-level executives
* A team player capable of cultivating productive working relationships across the firm
* Resourceful, can-do attitude
* Thrives in a fast-paced environment

Minimum Qualifications:

Education: Bachelor's Degree Preferred

Years of Experience: 5-7 Years supporting an executive or executive team

* Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) as well as Slack
* Exceptional writing, editing, and proofreading skills
* Excellent attention to detail, organization and time-management skills

Years of Management: None

Standard Knowledge, Skills and Abilities:

* Technical/Functional Expertise: Has knowledge of the job, function, department and its impact on customers, continues to learn and grow, stays current on changes in process, policy and function, and fulfills responsibilities of the job
* Customer & Relationship Focus: Anticipates and delivers on customer needs, manages internal/external relationships, respectful of team, resolves problems, responds with tact and diplomacy, shares pride of the brand to customers, preserves the culture
* Decision Quality: Makes sound decisions quickly, gathers information, considers long-term repercussions of decisions, is accountable for decisions
* Drives for Results and Quality: Takes ownership of job assignments and productivity, takes initiative, focuses on the quality and quantity of results, sets priorities and meets deadlines and keeps management apprised of progress.

Hire Range/Rate:

$77k - $100k

Actual compensation offered to candidate will be finalized at offer and may be above or below the posted range due to skill level, experience, industry specific knowledge, education/certifications, or geographic location. The offer rate represents one component of the RE/MAX Holdings total compensation package. Employees will also receive a number of benefits as listed below. Other compensation for this position may include bonus eligibility.

Benefits Offered

* Competitive medical, dental and vision benefits
* 401(k) and Roth 401(k) retirement plans with optional company match
* Health savings account with a company contribution
* Flexible spending accounts (medical, dependent care and transportation)
* Company-paid maternity, adoption, foster and parental leave
* Educational assistance
* Student Loan Support Services
* Paid employee assistance program
* At least 9 paid holidays, and potential for up to 16, including discretionary early closures before holidays and company events. (More than your average company)
* MORE Time Away Program gives employees flexibility around time off needs and lets employees take time off as they need it, rather than waiting for accruals
* ClassPass discount and monthly subsidy
* Free covered garage parking (car chargers and bike racks available)
* And More

Now is your chance to become part of a world-class, industry leading organization. RE/MAX Holdings, Inc. is a business that builds businesses. We provide the tools, training, and tech to our real estate network, which includes RE/MAX and Motto Mortgage franchises, agents, brokers, and consumers. Join us and build a career where your contribution is heard, your innovative ideas are valued, and hard work and collaboration truly makes a difference. Nobody in the world sells more real estate than RE/MAX*

RE/MAX Holdings, Inc. is proudly headquartered in Denver, Colorado. Certain roles may be location specific, however in addition to Colorado, we welcome qualified candidates in the following states: Arkansas, California, Florida, Georgia, Illinois, Massachusetts, Michigan, Ohio, and Texas

RE/MAX Holdings, Inc. is proud to be an equal opportunity employer committed to diversity and inclusion, as well as non-discrimination in employment. All qualified applicants receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, veteran status, disability unrelated to performing the essential task of the job or other legally protected categories. All persons shall be afforded equal employment opportunity.

* As measured by transactions slides

Application Deadline: May 30, 2024

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