Project Coordinator/Executive Assistant

16 hours ago

Springfield, United States Vectrus (V2X) Full time

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

We are hiring a Project Coordinator/Executive Assistant - Top Secret clearance to support our government customer based in Springfield, VA. The position is required to be onsite. The position requires an active Top Secret/SCI clearance and the ability to obtain and maintain a Counterintelligence (CI) Polygraph.

Responsibilities

* The Project Coordinator is responsible for administrative and organizational support for one or more directorates. The support between the two (2) directorates will be determined upon assignment and will total FTE.
* Key responsibilities of the Project Coordinator will include tracking directorate initiatives, coordinating meeting schedules, documenting directorate processes, onboarding new hires, and developing Executive Briefs.
* The Project Coordinator collaborates with Project Officers to identify administrative and management requirements and interdependencies to facilitate successful project execution.
* The Project Coordinator is responsible for the planning, logistics, and coordination of official travel.
* The Project Coordinator provides calendar coordination, updates schedules for leadership, and monitors, maintains, and provides draft communications for both directorates.
* The Project Coordinator documents and collects status of meeting outcomes, action items, and task assignments.
* The Project Coordinator works with Project Officers to schedule and host quarterly Project Status Reviews, assists in coordinating and scheduling technical seminars, Red Team reviews, and staff meetings, and documents and reports the status of directorate-level milestones.
* The Project Coordinator is responsible for documenting and maintaining directorate-level policies and processes, maintaining documentation, including administrative guidance, standard office operating procedures, action plans, and briefings.
* The Project Coordinator captures directorate-level metrics and key performance indicators to help optimize organizational procedures for administrative efficiency and productivity. The Project Coordinator may perform other duties as assigned.

Qualifications

* Shall have 3 or more years of experience in administrative leadership, management, operations, or coordination of organizational activities, and in providing direct support to senior government officials within an Intelligence Community (IC), Department of Defense (DoD), or similar federal agency.
* Demonstrated knowledge of office administration, coordination, and management activities.
* Demonstrated ability to effective use Microsoft Office Suite (e.g., Excel, Word, PowerPoint) and other administrative software (e.g. travel systems).
* Excellent written and verbal skills with the ability to articulate statuses, updates, and facilitate coordination with Senior Government, Contractor, and Corporate Personnel.
* Comfortable working both independently and as part of a team.

Desired Qualifications:

* Skilled in identifying administrative process gaps and solutions to achieve administrative efficiencies.
* Experience supporting multiple Government stakeholders simultaneously and serving as a liaison between the Government and contracted performers.
* Experience gathering and documenting directorate administrative processes.
* Experience with administering DoD/IC administrative policies within secure environments (e.g., visit requests, cross-domain file transfers, and security clearance processing support).

Security Clearance

* The position requires an active Top Secret/SCI clearance with the ability to obtain and maintain a Counterintelligence (CI) Polygraph.

Employee Benefits include the following:

* Healthcare Coverage
* Retirement Plan
* Life Insurance, AD&D, and Disability Benefits
* Wellness Programs
* Paid Time Off, including Holidays
* Learning and Development Resources
* Employee Assistance Program
* Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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