Executive Assistant to the Commissioners Office
3 weeks ago
DUTIES ANDRESPONSIBILITIES
1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.
2. Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.
3. Coordinate staff onboarding and manage the Commissioner's office budget.
4. Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
6. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.
9. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
11 Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
12. Plan and coordinate Commonwealth and Department's annual employee recognition programs in collaboration with the Commissioner's support team.
13 Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government.
14. Provide coordination and coverage support for other Central Office units as needed.
15. Perform additional duties as assigned by the Executive Support Manager.
-
Executive Assistant
2 weeks ago
Springfield, United States State of Illinois Full timeAgency: Executive Ethics Commission Closing Date/Time: 11/21/2024 Salary: $65,000 to $70,000 County: Sangamon Number of Vacancies: 1 Plan/BU: Non Code **************** A RESUME IS REQUIRED FOR THIS JOB POSTING **************** Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be...
-
Executive Assistant
2 weeks ago
Springfield, United States Behavioral Health Network Full timeDescriptionExecutive Assistant Schedules meetings for the CEO, the Executive Leadership Team, and the Board of Directors; prepares meeting documents, manages meeting logistics. Maintains records for the organization and Board governance. Records and maintains documents for all meetings. Oversees day-to-day functions of the corporate office including direct...
-
Executive Assistant
4 weeks ago
springfield, United States GAP Solutions, Inc. Full timePosition Objective:GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes...
-
Executive Assistant
2 weeks ago
Springfield, United States GAP Solutions, Inc. Full timePosition Objective:GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes...
-
Executive Assistant
1 month ago
springfield, United States GAP Solutions, Inc. Full timePosition Objective:GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes...
-
Executive Assistant
1 month ago
Springfield, United States GAP Solutions, Inc. Full timePosition Objective:GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes...
-
Office Assistant
2 weeks ago
Springfield, United States The Michaels Organization Full timeOverview: Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. Assists with the on-going operations of the Office in relation to phone answering, directing callers...
-
Executive Assistant
4 weeks ago
Springfield, Illinois, United States CrossCountry Mortgage Full timeCrossCountry Mortgage is a leading mortgage lender with a strong presence across the United States. We are seeking an experienced Executive Assistant to support our Branch Manager in Fairfax, Virginia.The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and the ability to maintain confidentiality. They will be...
-
Executive Assistant
4 weeks ago
Springfield, Illinois, United States CrossCountry Mortgage Full timeCrossCountry Mortgage is a dynamic and growing company that offers a unique opportunity for a highly organized and detail-oriented individual to join our team as an Executive Assistant. In this role, you will provide administrative support to our Branch Manager, ensuring the smooth operation of our daily activities and helping us achieve our goals.Key...
-
Executive Assistant
2 weeks ago
Springfield, United States Gap International Full timeExecutive Assistant Job OverviewWe are seeking a dynamic and service-oriented Executive Assistant with a passion for providing top-tier support. This role requires a proactive, resourceful, and detail-oriented individual who can navigate the day-to-day as well as complex tasks with ease and professionalism. You will be instrumental in ensuring seamless...
-
Executive Assistant
2 months ago
Springfield, United States Gap International Full timeExecutive Assistant Job OverviewWe are seeking a dynamic and service-oriented Executive Assistant with a passion for providing top-tier support. This role requires a proactive, resourceful, and detail-oriented individual who can navigate the day-to-day as well as complex tasks with ease and professionalism. You will be instrumental in ensuring seamless...
-
Assistant Executive Director, Finance
3 weeks ago
Springfield, United States The Arc of Union County Full timeSummary: The Arc of Union County Inc. is a leading Not for Profit provider of Person-Centered services to individuals with intellectual and developmental disabilities through various services and programming. Reporting to the Executive Director or designee, Assistant Executive Director, Finance is a member of a senior executive team responsible for directing...
-
Executive Administrative Assistant
4 weeks ago
Springfield, Illinois, United States General Dynamics Full timeJob SummaryGeneral Dynamics Mission Systems is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our senior leadership team. The ideal candidate will have a strong background in executive support, excellent organizational skills, and the ability to work in a fast-paced environment.Key Responsibilities*...
-
Executive Assistant
3 weeks ago
Springfield, United States Baystate Health Full timeBaystate Health , a nationally recognized leader in healthcare quality and safety, and home to Baystate Medical Center (BMC), and the region's only level 1 trauma center is looking for a full-time Executive Assistant to support the Chair to the Department of OB/GYN in Springfield, MA. RESPONSIBILITIES: Baystate Health, Executive Assistants perform varied and...
-
Office Associate
1 month ago
Springfield, Illinois, United States Office of the Illinois State Treasurer Full timeJob SummaryThe Office Associate is a vital role within the Office of the Illinois State Treasurer, responsible for processing claims for Unclaimed Property and providing exceptional customer service. This position requires strong communication skills, attention to detail, and the ability to work independently in a deadline-oriented environment.Key...
-
Pharmacy Assistant
4 weeks ago
Springfield, Illinois, United States Specialist Office Full timeJob DescriptionAt Specialist Office, we are seeking a highly skilled Pharmacy Technician to join our team. As a Pharmacy Technician, you will play a vital role in ensuring the smooth operation of our retail pharmacy.Mandatory Requirements:3 years of experience as a pharmacy technicianExperience working in a retail pharmacy is a mustExperience assisting...
-
Project Coordinator/Executive Assistant
1 month ago
Springfield, Illinois, United States Illinois Secretary of State Full timeJob SummaryWe are seeking a highly skilled and experienced Project Coordinator/Executive Assistant to join our team at the Illinois Secretary of State's office. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.Key ResponsibilitiesProvide administrative support to the Director, including...
-
Legislative Liaison
4 weeks ago
Springfield, Illinois, United States Illinois Secretary of State Full timeJob DescriptionServes as a key liaison between the Office of the Illinois Secretary of State and the Illinois State Legislature, implementing legislative initiatives and strategies to advance the Office's goals. Handles constituent issues raised by legislators and staff, providing exceptional customer service and support.Duties and...
-
Office Assistant
3 days ago
Springfield, United States Uriah Products Full timeNOW HIRING An Office Assistant: We are seeking a competent and dynamic office assistant to join our team. This multifaceted role requires a detail-oriented individual with strong organizational and communication skills. The ideal candidate will be proficient in Microsoft Office Suite and have experience with basic accounting tasks. They should be able to...
-
Office Assistant
3 days ago
Springfield, United States Uriah Products Full timeNOW HIRING An Office Assistant: We are seeking a competent and dynamic office assistant to join our team. This multifaceted role requires a detail-oriented individual with strong organizational and communication skills. The ideal candidate will be proficient in Microsoft Office Suite and have experience with basic accounting tasks. They should be able to...