Office Coordinator

2 weeks ago

Talladega, United States Talladega College Full time
Qualifications and Skills:
  • High school diploma or equivalent; additional relevant certifications or coursework is a preferred.
  • Previous experience in an administrative or office support role is preferred.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in using office software, such as word processing, excel, and email applications.
  • Ability to handle sensitive and confidential information with discretion.
  • Familiarity with law enforcement operations and terminology is desirable but not required.
  • Ability to work effectively both independently and as part of a team.
1. Administrative Support
  • Take calls and provide information
  • Handle with standard correspondence
  • Assist in arranging meetings, trainings, and appointments.
  • Updating and maintaining departmental calendars
  • Control the distribution of documents and incoming and outgoing mail.
2. Coordination and Communication
  • Serve as a point of contact for internal and external stakeholders
  • Coordinating departmental communication
  • Disseminating messages, memos, and announcements
  • Working with administrative personnel and other departments
  • Ensure there is efficient collaboration and communication
3. Records Management
  • Maintain an accurate and up-to-date records and databases
  • Prepare, process, and file various documents
  • Handle filing incident reports, citations, and law enforcement paperwork
  • Ensure confidentiality and compliance with regulations
  • Safeguard sensitive information
4. Resource Management
  • Coordinate purchasing and inventory control.
  • Organize office supplies, tools, and materials.
  • Assist in budget monitoring and record keeping.
  • Communicate with suppliers and service providers.
  • Guarantee prompt delivery and problem-solving.
5. Event Support
  • Coordinate logistics and participant registration.
  • Provide administrative support for special events.
  • Prepare event materials, agendas, and presentations
  • Prepare and arrange event venues
  • Ensure a seamless and professional experience
6. Office Organization
  • Maintaining a well-organized and orderly workplace environment.
  • Creating and implementing office rules and systems.
  • Produce and update documentation and departmental files.
  • Streamline processes and optimize productivity
  • Improve all aspects of office operations
7. Technology and Software Management
  • Utilize office applications to create spreadsheets, email, and word processing.
  • Continue to be knowledgeable about relevant software and technologies.
  • Collaborate with IT department for support in training of Officers
  • Explore for solutions to automate and enhance processes
8. Budget Assistance
  • Assist with budget monitoring
  • Track and reconcile department expenses
  • Generate financial reports and documentation
  • Collaborate with finance department for budget-related tasks
  • Identify cost-saving opportunities and efficiencies
9. Team Collaboration and Support
  • Foster a positive and cooperative work environment
  • Collaborate with colleagues on department projects
  • Support team members in their administrative needs
  • Share knowledge and best practices
  • Contribute to a cohesive and high-performing team culture

Note: This job description is intended to convey information essential to understanding the scope of the Office Coordinator role at the Talladega College Police Department. It is not an exhaustive list of duties, and other responsibilities may be assigned as needed.

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLO

  • Safety Coordinator

    1 week ago

    Talladega, United States Kasai North America, Inc Full time

    REPORTS TO: Corporate Safety Manager / Manager of Human Resources DESCRIPTION: Support Safety Manager coordinator in safety, and support industrial nurse for drug screen and first aid. This position is charged with post safety incident investigations, improvement plans, and preventions. Performs routine administrative duties including maintaining...

  • Safety Coordinator

    2 weeks ago

    Talladega, United States Kasai North America, Inc Full time

    REPORTS TO: Corporate Safety Manager / Manager of Human Resources DESCRIPTION: Support Safety Manager coordinator in safety, and support industrial nurse for drug screen and first aid. This position is charged with post safety incident investigations, improvement plans, and preventions. Performs routine administrative duties including maintaining schedules,...

  • afety Coordinator

    1 month ago

    Talladega, United States Kasai North America, Inc Full time

    Job DescriptionJob DescriptionREPORTS TO: Corporate Safety Manager / Manager of Human ResourcesDESCRIPTION:Support Safety Manager coordinator in safety, and support industrial nurse for drug screen and first aid. This position is charged with post safety incident investigations, improvement plans, and preventions. Performs routine administrative duties...

  • Tittle III Senior Program Specialist

    1 week ago

    Talladega, United States Talladega College Full time

    Job DescriptionJob DescriptionGeneral Functions:Coordinating, monitoring, and evaluating of Title III Programs. This position assists with potential and current Title III activities to ensure accountability and adherence to College and Federal regulations. Performs a variety administrative duties including processing forms, reviewing applications or...

  • Tittle III Senior Program Specialist

    5 days ago

    Talladega, United States Talladega College Full time

    General Functions: Coordinating, monitoring, and evaluating of Title III Programs. This position assists with potential and current Title III activities to ensure accountability and adherence to College and Federal regulations. Performs a variety administrative duties including processing forms, reviewing applications or proposals, maintaining records,...

  • Associate Register

    4 weeks ago

    Talladega, United States Talladega College Full time

    Job DescriptionJob DescriptionTalladega College is seeking an Assistant Registrar to play a critical role in the development.ResponsibilitiesCollaborates with the Registrar to coordinate the registration process.Provide reports and verifications for the National Student Clearinghouse and serves as the primary partner with the Office of Enrollment...

  • Executive Director of Sports Information and Marketing

    2 weeks ago

    Talladega, United States Talladega College Full time

    Job Description:Talladega College seeks a skilled Executive Director of Sports Information and Marketing to build Talladega College's sports information program. The role is a multifaceted position that combines traditional sports information director duties with innovative marketing and fundraising strategies to enhance the visibility and success of the...

  • Executive Director of Sports Information and Marketing

    4 weeks ago

    Talladega, United States Talladega College Full time

    Job DescriptionJob DescriptionJob Description:Talladega College seeks a skilled Executive Director of Sports Information and Marketing to build Talladega College’s sports information program. The role is a multifaceted position that combines traditional sports information director duties with innovative marketing and fundraising strategies to enhance the...

  • Assistant Professor Business

    3 weeks ago

    Talladega, United States Talladega College Full time

    Job DescriptionJob DescriptionAssistant Professor of Business AdministrationTalladega College is seeking an Assistant Professor to teach in the Business Administration program.  This is a tenure-track position reporting to the Program Director for Undergraduate Programs and is slated to begin in fall 2024.  About the CollegeTalladega College, Alabama's...