Senior Executive Assistant II

3 weeks ago

Lakeland, United States Geico Insurance Full time

GEICO is looking for an experienced Senior Executive Assistant II that excels in a dynamic and fast-paced environment. The candidate must be a self-starter who has a demonstrated track record of exercising good judgement, communicating effectively, and operating with attention to detail. In addition, the ideal candidate must have the ability to handle multiple projects and a heavy workflow with a high degree of professionalism.

Job Responsibilities:

* Provide day-to-day executive support to Auto Lines business head and one or more of her direct reports; provide general support to entire Auto Lines leadership team as part of overall responsibilities


* Field inquiries and determine the level of priority while using caution in dispensing sensitive information


* Drive proactive calendar management, anticipating needs and addressing conflicts; arrange and confirm meetings, and manage meeting materials and follow ups as needed


* Manage regular meeting agendas, coordinating inputs and working with executives to finalize and distribute


* Coordinate complex domestic travel including arranging flight/train, hotel, and related transportation logistics


* Take the lead on coordination and logistics for both internal and external meetings, offsite conferences, and external events including catering and transportation


* Support key events, providing off-hours support as needed


* Handle regular activities without prompting and provide timely notice of issues or delays


* Assist in editing spreadsheets, presentations, and documents


* Initiate improvements and consistently drive optimal service


* Work closely with other internal cross-functional team(s) on ad-hoc projects and initiatives, and lead ad-hoc projects as requested


* Work cooperatively with other administrative assistants to back up each other smoothly and help with shared office management responsibilities



Basic Qualifications:

* 5-7+ years of experience as Executive Assistant/Senior Administrative Assistant, or equivalent experience and education


* Strong collaborative skills, analytical skills, and great attention to detail


* Strong organizational, written, and verbal communication skills


* High personal integrity, including the capacity to discretely handle highly confidential and sensitive information


* Proficient in Microsoft Office Products


* Ability to work effectively with a variety of departments and personalities, and develop positive working relationships both within the company as well as with external parties



Preferred Qualifications:

* Bachelor's degree and experience with project management, Excel and PowerPoint


* Experience at a professional services firm, i.e. - legal, insurance, financial services



Location: Hybrid - This position requires the individual to work onsite 4 days per week in our Lakeland, FL office; additional day remote/from home

At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

Benefits:

As an Associate, you'll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:

* Premier Medical, Dental and Vision Insurance with no waiting period
* Paid Vacation, Sick and Parental Leave
* 401(k) Plan
* Tuition Reimbursement
* Paid Training and Licensures
* Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.

Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.

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