Executive Administrative Assistant

3 weeks ago

Chantilly, United States Copper River Family of Companies Full time
Copper River Shared Services is looking for an Executive Administrative Assistant responsible for providing high-level administrative support to the Chief Executive Officer (CEO) and members of the Board of Directors. This role requires exceptional organizational skills, discretion, and professionalism to effectively manage confidential information and coordinate various activities and communications on behalf of the CEO and Board. This role plays a pivotal role in managing administrative tasks, facilitating communication, and ensuring efficiency in the CEO and Board activities. This position reports to the Chief Executive Officer, and is in Chantilly, VA.

Responsibilities (include but are not limited to):
  • Scheduling and Calendar Management. Efficiently manage the CEO and Board calendar, including appointments, meetings, and travel arrangements.
  • Communication and Correspondence:
    • Review, prioritize, and respond to emails from the CEO or Board of Directors.
    • Handle phone calls, Instant Message, or text inquiries, and relay messages promptly.
    • Collaborate with other executives and departments to achieve organizational goals.
  • Document Management:
    • Organize and maintain records, documents, and files related to the CEO and Board activities.
    • Prepare and edit correspondence, reports, and presentations and other documentation as required.
  • Meeting Support:
    • Attend board meetings, record minutes, and accurately document discussions and decisions.
    • Facilitate smooth board meetings by coordinating venue logistics, materials, and technology.
  • Expense processing:
    • Prepare, review, and submit expense reports for the CEO and Board of Directors.
    • Prepare monthly Board Fee stipend worksheets for submission and approval.
  • Special Projects and Research:
    • Assist with special projects, research, and strategic initiatives as directed by the CEO.
    • Prepare Word, Excel, agendas, reports, special projects, and other documents in support of objectives for the CEO and Board of Directors.
    • Prepare PowerPoint presentations to assist with committee presentations for the Board.

Requirements:
  • 7+ years as an Executive Assistant supporting C-level Executives or Board of Directors.
  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • Ability to thrive in dynamic, fast-paced settings and handle shifting priorities.
  • High level of confidentiality and professionalism in handling sensitive information.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Proficient with office software and tools (e.g., Microsoft Office, Powerpoint, Microsoft Teams, Boardable, and Costpoint).
  • Ability to be available full-time with flexible hours.
  • Overnight travel may be required.
  • ANC/Tribal experience and/or 8(a) experience preferred.

About Copper River & The Native Village of Eyak:

Owned by the Native Village of Eyak (NVE), a federally recognized Alaska Native Tribe, the Copper River Family of Companies are a collection of entities that deliver a complementary set of solutions and services to support the diverse missions and requirements of our clients. Proud participants of the Small Business Administration's (SBA) 8(a) Business Development Program since 2006, our companies consist of both current and graduation SBA 8(a) entities. It is our collective purpose to support the Tribe and diversify the NVE's ability to facilitate economic advancement.

The income generated from our companies helps the Native Village of Eyak fund health and social services, economic development, natural resource/environmental education, jobs, job training, and other benefits to the NVE in a manner that is consistent with Alaskan Native cultural values and traditions.

Copper River's Culture

The Copper River Family of Companies has a positive, supportive, and thriving culture. At the foundation of our culture is a focus on collaboration. No matter your role or which operating company you work for, we are ONE TEAM working toward the same goals for our customers and for our collective owner- The Native Village of Eyak. How we treat each other is just as important as the work we deliver.

Benefits
  • Comprehensive medical, dental, and vision coverage
  • Flexible Spending Account - healthcare and dependent care
  • Health Savings Account - high deductible medical plan
  • Retirement 401(k) with employer match
  • Open leave policy and paid holidays
  • Additional benefits including tuition reimbursement, transportation expense account, employee assistance program, and more

Note: These benefits are only applicable to full time, regular associates at Copper River.

Disclaimer:

The Copper River Family of Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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