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Accounts Receivable Clerk

4 months ago

Winter Park, United States Hubbard Construction Company Full time

Who We Are?

Vinci Construction USA is a full-service asphalt and construction company, capable of handling projects of every size and scope. Our list of services includes roadway construction, railway and bridge construction, asphalt manufacturing and paving, sitework and earthworks development. Every year, we plan and build hundreds of public and privately funded projects safely, successfully, and with an innovative approach to give our clients the greatest possible value for their investment. Vinci Construction USA is a $1.4B company with 3500 employees with (3) delegations including Hubbard Construction, Blythe Construction and Eurovia Atlantic Coast. Vinci Construction USA is part of Vinci Construction (France) which operates in 15 countries worldwide and represents $10.4B in revenue.

General Description. An Accounts Receivable Clerk is an hourly-rated skilled craft position that performs any combination of the duties described more fully, below. An Accounting Clerk in the paving arena typically performs a wide variety of tasks, transferring from one task to another as the workflow dictates.

Key Duties

This position within the Accounting Department at Hubbard Construction Company will provide A/R support for our Orlando Paving Company division. The Accounts Receivable Clerk will perform billing and collections in a fast-paced environment for three asphalt plants from our headquarters in Winter Park..

+ Ensure timely efficient billing of invoices weekly to our customers

+ Resolve customer billing problems

+ Filing of notice to owners, liens and sworn statements of accounts

+ Make outbound collection calls/emails for assigned accounts as necessary

+ Prepare daily reconciliation and submission of deposit documentation to central accounting team

+ Create A/R aging report weekly

+ Respond to customer requests for lien releases, invoices, ticket copies, or statements

+ Currently a notary or eligible to be enrolled as a notary.

+ Processing of credit applications for review by division controller

+ Computerized billing software experience required (SAP experience a plus)

+ Proficiency with MS 365 to include Outlook, Word and Excel

+ Must be well organized and detail oriented

+ Hours from 8:00 am to 5:00 pm M-F

+ Other office duties as assigned and requested

Qualification Requirements

+ General. To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Education and Experience. This position typically is not an entry-level job, as it requires demonstrable previous experience as an Accounts Receivable Clerk. A high school diploma or general education degree (GED) is preferred. Must be able to understand work directions and communicate effectively with job site supervisors and fellow employees. Two (2) year of office related duties and experience.

+ Physical Demands. The following physical demands are representative of those that must be met by an Accounts Receivable Clerk in the construction arena to successfully perform the essential functions of this job.

+ Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day. Employee must be able to periodically stand for extended periods of time, and to stoop, bend, and crouch as required to perform Key Duties.

+ Ability to lift, on a frequent basis as required, at least 25 pounds personally and the ability to carry up to 15 pounds personally as required.

+ Work Environment. The work environment characteristics described below are representative of those that an Accounts Receivable Clerk in the construction arena encounters while performing the essential functions of this job.

+ Work is performed predominately indoors.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We promote a Drug-Free Workplace.