Senior Contract and Budget Associate

3 weeks ago


Boston, United States PrimeVigilance Ltd. Full time

Company DescriptionJob Description

* Works closely with the operations team to determine the scope for complex work orders and/or change orders and prepares the applicable budget.
* Drafts complex work orders and change orders with the information received from operations and/or commercial team.
* Acts as a client contact on various mid to large-sized opportunities.
* May independently manage a specific client account for the department.
* Manages contracts ensuring compliance with company policies and may lead the communication with Legal, Finance, Operations and Sales for the resolution of contract issues.
* Ensure all contractual documents and budgets undergo quality check and review.
* Liaise with Project Managers, Finance and Project Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate.
* Provide regular updates to the Director of Contracts on the current status of all contract negotiations.
* Builds renewal budgets to extend the term of existing contracts.
* Maintains Salesforce records on the status of all assigned contracts.
* Ensures all fully executed contracts are distributed to the relevant parties.
* Uploads all contracts and corresponding budget files to the contracts SharePoint using the agreed folder structure and file naming convention.
* Independent oversight of the contracts mailbox to cover for vacation periods.
* Leads change within the department with oversight e.g. drafting a new process guide and providing solutions to problems raised.
* May act as a mentor/job coach to Contracts Associates.
* Works independently and under time pressure to meet tight deadlines.
* Must be able to manage workload and prioritise activities to ensure timely completion of assignments.
* Ideally a bachelor's degree in Life Sciences, Business Management, Finance or similar.
* A minimum of 2-4 years of work experience in a similar industry.
* Strong initiative to learn.
* Strong English written and oral communication skills.
* Significant experience of using Microsoft Word and Excel to an intermediate level.
* Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines.
* Ability to build and manage professional relationships and communicate with senior leaders.
* Salesforce experience is desirable but not essential.

Our Offer:

* Competitive salary
* Dynamic team of colleagues in a fast-growing company - possibility for your quick career growth
* Multicultural environment, English as a company language
* Strong emphasis on personal and professional growth
* Working in a supportive and friendly team
* Employees may work remotely.



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