Business Support, Administrative Assistant
1 week ago
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
We have an opportunity for an Executive Team Assistant to join our Corporate Strategy and Development team based in Chicago office. You'll be responsible for providing administrative support to the Corporate Strategy and Development teams as well as working on ad-hoc projects.
To succeed in this role you will be proactive with a keen eye for detail and the ability to balance multiple priorities. You'll possess a can-do attitude with proven ability to build and maintain collaborative relationships. You will need to be capable of dealing with ambiguity and solve complex problems effectively.
What your day-to-day will look like:
* Providing wide ranging administrative support to the Strategy and Corporate Development teams
* Coordinating scheduling and calendar management across multiple time zones and multiple team members
* Assist in organising team communications and plan events, both internally and offsite
* Maintaining professionalism and strict confidentiality with all materials, and exercising discretion
* Leading or supporting senior leadership with special projects and programmes as assigned including taking minutes and following up on action points
* Managing, coordinating, and arranging travel and related activities, including booking accommodation, visas/tests where applicable
* Preparing and submitting expense reports and processing invoices in a timely manner
* Developing and maintaining effective working relationships with leadership team and colleagues
* Handling client and colleague enquiries in a prompt and professional manner, escalating any issues
Desired or preferred experience and technical skills:
* 5 + years' experience as an Executive Assistant supporting senior management, preferably in complex global organisations
* Excellent communication skills on multiple platforms/mediums (verbal, written, video calls etc.)
* Strong time-management skills and ability to organize and coordinate across different time zones
* Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
* Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, SharePoint
* Flexible team player willing to do what it takes to get the job done
* Possess strong organisational skills and is able to problem solve
* Adaptable, enjoys a challenge and can overcome a learning curve quickly
* Proven ability to handle confidential information discreetly in a diplomatic manner
* Strong analytical ability to gather and summarise data for reports and find solutions to various administrative issues
* Bachelor's degree or equivalent experience preferred
Location:
On-site -Chicago, IL
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
* 401(k) plan with matching company contributions
* Comprehensive Medical, Dental & Vision Care
* Paid parental leave at 100% of salary
* Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
Accepting applications on an ongoing basis until candidate identified.
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