Leave Specialist

13 hours ago


Tualatin, United States Xenium HR Full time

Location: Hybrid - in office in Tualatin (OR) & remote

Looking for a role where your work has real impact?

At Xenium HR, we're on a mission to transform workplaces for the better. You'll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We're known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive.

What it's like to work here:

Providing transformational services starts within our walls. We're invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion-and want to work where everyone knows you and your name, Xenium may be the place for you.

How this role transforms workplaces:

The Leave Specialist is responsible for managing the administrative aspects of the leave of absence process. This role stays up to date on legal requirements to ensure compliance with federal, state, and local leave laws. This role involves supporting clients with tracking leave cases and ensuring all documentation is accurately processed and maintained.

* Coordinates the administrative side of the leave of absence process for client employees.
* Ensures strong accuracy in paperwork, processes, and multistate leave compliance.
* Meets legal notification requirements and internal service standards.
* In partnership with the Generalist team, serves as the Subject Matter Expert (SME) in federal, state, and local leave laws, staying updated on any changes.
* Tracks integrated employee consecutive leaves.
* Manages leave documentation in Frances.
* Keeps the Monday tracking spreadsheet up to date in a timely manner.
* Communicates with client employees, answers their questions, provides guidance (e.g., where to apply for paid leave), and sends necessary paperwork.
* Completes all required paperwork, determines leave eligibility for integrated clients, approves leaves, and interprets medical certifications when needed.
* Collaborates effectively with the Generalist team, HR Services & Compliance Manager, and other departments to enhance documents, processes, and ensure compliance and efficiency.
* Ensures accurate, timely documentation and updates for employee leave folders, integrating with client systems like Prism and customizing paperwork based on client-specific processes.
* Maintains a consistent client experience by following established processes, inputting accurate client information in Client Space, and tracking service activities.
* Collaborates with the HR Generalist team on an as-needed basis to support and execute diverse HR projects.

Who you'll work with:

Leave Specialist Team, HR Business Partners, internal specialists, Xenium clients

Required experience and skills:

* Bachelor's degree from a four-year college or university is preferred and two or more years related experience and/or training or equivalent combination of education and experience is required.
* Experience with federal, state, and local leave regulations (e.g., FMLA, state-specific leave laws including OFLA and Paid Leave Oregon, workers' compensation) and experience applying these regulations in real-world scenarios.
* Experience determining eligibility for leave, administering a high volume of leave cases, and interacting with employees and managers to answer their leave questions is preferred.
* Excellent verbal and written communication skills.
* Strong analytical and problem-solving skills.
* Exceptional customer service skills and ability to work independently.
* Reliable transportation and occasional travel to meet client needs.

Preferred skills and certifications:

* SHRM or PHR certification

Don't meet every requirement? We'd still like to hear from you:

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply - even if you believe you don't meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members.

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $55,000 to $60,000 per year based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process.

Benefits:

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off

Paid holidays of your choice

Perks:

Flexible work arrangement with autonomy and trust

Caring leadership

Quarterly massage

½ day Fridays in summer

Tuition/educational assistance for under-grad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine

To learn more about the workplace culture at XeniumHR, view our video:


  • Leave Specialist

    1 day ago


    Tualatin, United States Xenium HR Full time

    Location: Hybrid – in office in Tualatin (OR) & remoteLooking for a role where your work has real impact?  At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses...


  • Tualatin, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: Tualatin, ORHours: Fully Onsite, Temp to Hire, Full TimeCompensation: $25 - $28 an hourWe have an exciting opportunity for an Accounts Payable Specialist to join our client in Tualatin, OR. As an ideal candidate, you should have a minimum of 3-year experience in accounts...


  • Tualatin, Oregon, United States Madden Industrial Craftsman Full time

    Job SummaryMadden Industrial Craftsman is seeking a skilled Metal Fabrication Specialist to join their team in Tualatin, OR. This individual will be responsible for operating shears, saws, and other industrial equipment to manufacture metal products.Key Responsibilities:Operate shears, saws, and other industrial equipment to manufacture metal products.Review...


  • Tualatin, Oregon, United States Women's Healthcare Associates Full time

    Join Our Team of Dedicated OB/GYN PhysiciansWe're seeking a compassionate and skilled OB/GYN physician to join our team at Women's Healthcare Associates. As a member of our team, you'll have the opportunity to provide high-quality care to our patients and be part of a dynamic and supportive work environment.What We OfferAutonomy and Flexibility: Enjoy a...


  • Tualatin, Oregon, United States U.S. Bank Full time

    At U.S. Bank, our mission is to empower customers and businesses to achieve financial success. As a Client Relationship Development Specialist, you will play a vital role in helping our clients make informed financial decisions. We believe in a collaborative approach, where every team member brings their unique perspective and expertise to the table. A...

  • RN II

    2 weeks ago


    Tualatin, Oregon, United States Women's Healthcare Associates, LLC Full time

    Job OverviewAt Women's Healthcare Associates, LLC, we're dedicated to providing exceptional patient care and a supportive work environment. Our team is passionate about humanizing healthcare and making a positive impact on our patients' lives.We're seeking a highly skilled and compassionate Registered Nurse II to join our team in our outpatient OB/GYN...


  • Tualatin, Oregon, United States Express Employment Full time

    Top JobLocated in Tualatin, ORSalary: $20.00 / HourGeneral Assembler: Build the Future of Climate ControlAre you ready to play a crucial role in creating cutting-edge air handling systems? Express Employment Professionals is seeking a skilled General Assembler to join our dynamic team.Your Mission:Craft air handlers from the ground upMaster a variety of...

  • Physician - OB/GYN

    5 months ago


    Tualatin, United States Women's Healthcare Associates, LLC Full time

    MVP OB/GYN? We're hiring!Do you put the passion in compassion? You'll fit right in.YES: Relocation for the right candidate!At WHA, our patients are our people. Together, we're a team of dedicated OB/GYN physicians, maternal-fetal medicine specialists, certified nurse-midwives, nurse practitioners and counselors honoring who it is that walks through our doors...


  • Tualatin, Oregon, United States Women's Healthcare Associates, LLC Full time

    Join Our Team of Dedicated OB/GYN PhysiciansWe're seeking a compassionate and skilled OB/GYN physician to join our team at Women's Healthcare Associates, LLC. As a member of our team, you'll have the opportunity to provide high-quality care to our patients and be part of a dynamic and supportive work environment.What We OfferA flexible work-life balance that...

  • HR Generalist

    7 days ago


    Tualatin, Oregon, United States Ascentec Engineering, LLC Full time

    Job DescriptionAscentec Engineering, LLC is seeking an HR Generalist to join our team. This role will play a key part in shaping HR policies, engaging with employees, and bringing a positive, solutions-oriented mindset to our dynamic environment.The HR Generalist will support employees throughout their journey at Ascentec Engineering, ensuring they thrive...


  • Tualatin, Oregon, United States LifeStance Health Full time

    About LifeStance HealthWe are a leading provider of mental healthcare services, dedicated to delivering high-quality, patient-centered care in an outpatient setting. Our mission is to improve access to trusted, affordable, and personalized mental healthcare, making a positive impact on individuals' lives.Job SummaryWe are seeking a skilled Adult Psychiatrist...

  • Electrical Assembler

    2 weeks ago


    Tualatin, Oregon, United States Express Employment Full time

    Electrical Assembler RoleWe are seeking an experienced Electrical Assembler to join our dynamic HVAC manufacturing team in Tualatin, Oregon. As an Electrical Assembler, you will be responsible for interpreting complex electrical diagrams and blueprints, assembling and installing electrical components with precision, and conducting functionality tests and...


  • Tualatin, Oregon, United States LifeStance Health Full time

    About LifeStance HealthLifeStance Health is a national provider of mental healthcare services focused on evidenced-based, medically driven treatment services for children, adolescents, and adults suffering from a variety of mental health issues in an outpatient care setting, both in-person at its clinics nationwide and through its digital health telemedicine...


  • Tualatin, Oregon, United States Women's Healthcare Associates Full time

    Join Our Team of Dedicated OB/GYN PhysiciansWe're seeking a compassionate and skilled OB/GYN physician to join our team at Women's Healthcare Associates. As a member of our team, you'll have the opportunity to provide high-quality care to our patients and be part of a dynamic and supportive work environment.What We OfferA flexible work-life balance that...

  • RN Fellow

    2 weeks ago


    Tualatin, Oregon, United States Providence RN Full time

    Unlock Your Potential as an RN Fellow in Emergency ServicesAre you a dedicated and compassionate Registered Nurse looking to transition into a new specialty? Look no further than the Providence St Joseph Health RN Fellow - Emergency Services program. This comprehensive program is designed to provide you with the skills, knowledge, and support you need to...


  • Tualatin, Oregon, United States LifeStance Health Full time

    We are seeking a highly skilled Child and Adolescent Psychiatrist to join our team at LifeStance Health. As a leading national provider of mental healthcare services, we are committed to delivering evidence-based, medically driven treatment services to children, adolescents, and adults suffering from a variety of mental health issues.Our ideal candidate will...

  • Veterinary Technician

    4 weeks ago


    tualatin, United States Banfield Pet Hospital Full time

    Certified Veterinary Technician - Sign-On Bonus may be availableHiring for hospitals at:Nyberg Rivers 5298 (Tualatin)Wilsonville Old Town, OR 5382Wilsonville OR 0389The anticipated starting hourly rate for individuals expressing interest in this position is $18 to $33 per hour. Rate to be determined by the schedule, location, experience, skills, and...

  • Veterinary Technician

    2 months ago


    Tualatin, United States Banfield Pet Hospital Full time

    Certified Veterinary Technician - Sign-On Bonus may be availableHiring for hospitals at:Nyberg Rivers 5298 (Tualatin)Wilsonville Old Town, OR 5382Wilsonville OR 0389The anticipated starting hourly rate for individuals expressing interest in this position is $18 to $33 per hour. Rate to be determined by the schedule, location, experience, skills, and...

  • Veterinary Technician

    3 months ago


    tualatin, United States Banfield Pet Hospital Full time

    Certified Veterinary Technician - Sign-On Bonus may be availableHiring for hospitals at:Nyberg Rivers 5298 (Tualatin)Wilsonville Old Town, OR 5382Wilsonville OR 0389The anticipated starting hourly rate for individuals expressing interest in this position is $18 to $33 per hour. Rate to be determined by the schedule, location, experience, skills, and...


  • Tualatin, Oregon, United States Western Veterinary Partners Full time

    Our clinic in Tualatin, Oregon, is dedicated to delivering exceptional veterinary care for pets.Our experienced team offers a wide range of services, including preventive care, diagnostics, surgery, and dentistry, all tailored to meet the individual needs of each furry companion.With a focus on promoting the health and well-being of pets, our clinic strives...