Program Coordinator, Office of Church Engagement and Weyerhaeuser Center for Faith and Learning
1 month ago
Position Summary
As a Program Coordinator at Whitworth University, you'll be at the heart of supporting the Office of Church Engagement (OCE) and the Weyerhaeuser Center for Faith and Learning (WEY). Your role encompasses a diverse array of responsibilities, including administrative support, general office assistance, specialized functions, and fiscal support. You'll collaborate closely with directors, staff, and external stakeholders to ensure the smooth execution of programs, events, and services aimed at fostering community engagement and advancing the university's mission.
Core Responsibilities
Administrative Support | 30%
* Provide administrative support services for all current programs and events.
* Utilize all necessary internal university systems, in coordination with other offices, to provide necessary support for the development, delivery, and expansion of programs.
* Assist with planning, coordination, and implementation of departmental, program lectures and activities; book travel, process contracts, maintain visit itineraries, and advertise events.
* Support events and speakers, including coordinating campus visits and travel arrangements.
* Schedule meetings and maintain calendars for the OCE/WEY in general and the Directors.
* Work collaboratively with OCE/WEY staff in planning, development, implementation, and delivery of events, retreats, conferences, new programs, and services in support of ministry to and with churches and other ministry partners.
General Office Support | 25%
* Coordinate university support services.
* Coordinate arrangements for departmental needs.
* Provide technological support using Microsoft applications.
* Schedule meetings and maintain calendars for the OCE/WEY in general and the Directors
* Provide logistical support for other campus duties and department projects.
* Create and maintain physical and/or electronic files, archives, and reports for the departments, as needed.
* Coordinate service of building-specific facilities and administer requests for facilities and other university support services.
* Maintain office supplies for department work rooms, including printer maintenance as needed.
Specialized Functions | 20%
* Participate in strategic planning for upcoming events, reports, and general operations.
* Collaborate closely with the Directors and designated personnel within the Institutional Advancement Office to ensure timely and effective communication with external stakeholders. This includes managing communications for OCE/WEY events and programs aimed at soliciting donations, maintaining donor relationships, and acknowledging donor contributions
* Maintain general OCE/WEY communications including monthly newsletters and social media updates.
* Coordinate all website updates.
Fiscal Support | 15%
* Work collaboratively with the OCE Finance Coordinator on grant management.
* Assist with monitoring, tracking, and forecasting departmental and program budgets; advise on purchasing decisions.
* Process check requests, purchase orders, and reimbursements; complete monthly purchasing card reports as needed.
Other | 10%
* Other duties as assigned.
* Participate in department events and special projects.
Qualifications | Knowledge, Skills, and Abilities
Education and Experience
* Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
* Experience in providing administrative support in a professional setting, including tasks such as managing calendars, scheduling appointments, handling correspondence, assisting with budgets, and organizing documents.
Whitworth Values
* Demonstrated growth in cultural competence, awareness of societal and structural inequities, and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.
* A personal commitment to the Christian faith and to the integration of faith and learning.
* A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.
Knowledge, Skills, and Abilities
* Knowledge of current academic, business, and administrative practices and procedures.
* Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
* Demonstrated ability to work collaboratively with a wide array of constituents.
* The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
* Ability to supervise student employees.
* Ability to work with confidential information.
* Willingness and ability to learn new tasks.
* Ability to plan and schedule events.
* Demonstrated proficiency with Microsoft 365.
Preferred Qualifications
* University experience.
* 3 or more years of related work experience.
Position Details
Schedule
10 months | 30 hours per week | .63 FTE (considered full time for benefits)
This position reports to both the Director of the Office of Church Engagement and the Director of the Weyerhaeuser Center for Faith and Learning.
A background check and sexual misconduct check will be required of the successful candidate. A resume, cover letter, faith statement, and names, email addresses, and phone numbers of at least three (3) professional references will also be required.
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