Executive Assistant

2 weeks ago

Miami, United States NBC Universal Full time

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Telemundo Studios and other executive team members.

Job Duties:

* Provides administrative assistance to the EVP, Telemundo Studios and other team members, including managing executive calendar.
* Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency.
* Effectively arranges meetings, conference calls, videoconferences and coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly.
* Arranges domestic and international travel.
* Assists with the preparation of presentations, metric reports, dashboards, and other business reports.
* Coordinates participation of Corporate and Network events and manages domestic and international group travel logistics.
* Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions.
* Effectively interface with every level of employee, customers and external constituents.
* Assists with internal communications as well as communications with clients.
* Processes, tracks and reconciles departmental invoices.
* Performs and manages special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.].
* Plans/coordinates various events in conjunction with internal departments.
* Works under the direct supervision of the EVP, Production and is responsible for completing any other tasks as assigned by supervisor.

Qualifications

Basic Requirements:

* Bachelor's degree and a minimum of 2 years of prior administrative. experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
* Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets.
* Proven analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner.
* Exhibits strong documentary organizational skills.
* Must be fully fluent in English and Spanish (both written and verbal).
* Demonstrated ability to multitask in a fast paced, dead-line driven environment.
* Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications.
* Executive presence, presentation and communication skills.
* Ability to manage electronic filing systems.
* Proven ability to maintain a high level of confidentiality.

Desired Characteristics:.

* Attention to detail and demonstrated initiative, with ability to follow through without supervision.
* Ability to successfully manage multiple projects and deal with deadline pressure.
* Experience with MS Project and Visio.
* Previous experience in media, creative, or technology fields.
* Must demonstrate good judgment.

Additional Requirements:

* This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
* Willingness to travel with short notice and on weekends.
* Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
* Must be willing to work in the greater Miami, Florida area.
* Must be 18 years or older.
* Must have unrestricted work authorization to work in the United States.
* Must be willing to be covered by Solutions, NBCU's Alternative Dispute Resolution Program.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.

  • Executive Assistant

    1 week ago

    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Executive Assistant

    1 week ago

    Miami, United States Arrowroot Capital Full time

    Arrowroot Capital, a growing Private Equity firm in Miami, is looking to add an Executive/ Personal Assistant to support the Managing Partner of the firm. The ideal candidate will be polished, professional, have a positive, upbeat attitude and have p Executive Assistant, Executive, Reservations, Support, Assistant, Operations, Business Services

  • Executive Assistant

    4 weeks ago

    Miami, United States Property Management Company Full time

    Job DescriptionJob DescriptionJob Description:Seeking an Executive Assistant to report to and work directly with the CEO of a property management company located in Miami, Florida, (Kendall area) to provide executive support in a one-on-one working relationship.  Candidate should be innovative, dynamic, proactive, self-taught, with goals of achievement and...

  • Executive Assistant

    4 weeks ago

    Miami, United States Opusign Full time

    Job DescriptionJob DescriptionDescription At Opusign, we are a passionate nonprofit charity dedicated to safeguarding wildlife and the natural world. Our mission is rooted in the belief that every living creature, big or small, plays an indispensable role in the delicate balance of our planet’s ecosystem.Salary:$700 - $1500 per weekJob: Full timeWe are...

  • Executive Assistant

    2 weeks ago

    Miami, United States Monster Beverage Corporation Full time

    Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficie Executive Assistant, Executive, Operations, Assistant, Manufacturing, Business Services

  • Executive Assistant

    2 weeks ago

    Miami, United States Restaurant Brands International, Inc. Full time

    Maintain annual calendars, outlook calendar, and schedule/coordinate meetings and appointments. Maintain a list of recurring meetings. Managing catering needs for appropriate functions. Manage Purchase Orders and expense reports for leadership team. Executive Assistant, Executive, Assistant, Restaurant, Business Services

  • Executive Assistant

    1 week ago

    Miami, United States Lennar Corporation Full time

    Responsible for providing administrative and clerical support to VP, Treasury, and support department managers and/or department upon request. Responsibilities Provide general administrative support for VP, Treasury. Answer/ screen incoming telephone Executive Assistant, Payment Processing, Executive, Assistant, Construction, Business Services,...

  • Executive Assistant

    1 week ago

    Miami, United States Four Seasons Hotels & Resorts Full time

    About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world cr Executive Assistant, Executive, Microsoft, Reservations, Assistant, Support Professional, Business Services

  • Executive Assistant

    1 month ago

    Miami, United States Leeds Professional Resources Full time

    We are seeking an executive assistant to join our client's team! ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly,...

  • Executive Assistant

    4 weeks ago

    Miami, United States Leeds Professional Resources Full time

    We are seeking an executive assistant to join our client's team! ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly,...

  • Executive Assistant

    2 days ago

    Miami, United States Swire Properties Full time

    Job DescriptionJob DescriptionDescriptionWe are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication...

  • Executive Assistant

    4 weeks ago

    Miami, United States TBG | The Bachrach Group Full time

    OPPORTUNITY OF A LIFETIME~ Executive Assistant/Executive Floor MIAMI, FLORIDA (Brickell) DO NOT RESPOND TO THIS IF YOU CAN'T WORK 5 DAYS ONSITE!Must have C-Level Experience out background for well known finance firm. EA/Gatekeeper for TOP HEDGE FUND located in the heart of Miami. Need a sharp, college educated individual with prior experience supporting a...

  • Executive Assistant

    4 weeks ago

    Miami, United States TBG | The Bachrach Group Full time

    OPPORTUNITY OF A LIFETIME~ Executive Assistant/Executive Floor MIAMI, FLORIDA (Brickell) DO NOT RESPOND TO THIS IF YOU CAN'T WORK 5 DAYS ONSITE!Must have C-Level Experience out background for well known finance firm. EA/Gatekeeper for TOP HEDGE FUND located in the heart of Miami. Need a sharp, college educated individual with prior experience supporting a...

  • Executive Assistant

    4 weeks ago

    Miami, United States TBG | The Bachrach Group Full time

    OPPORTUNITY OF A LIFETIME~ Executive Assistant/Executive Floor MIAMI, FLORIDA (Brickell) DO NOT RESPOND TO THIS IF YOU CAN'T WORK 5 DAYS ONSITE!Must have C-Level Experience out background for well known finance firm. EA/Gatekeeper for TOP HEDGE FUND located in the heart of Miami. Need a sharp, college educated individual with prior experience supporting a...

  • Executive Assistant

    7 hours ago

    Miami, United States Boyne Capital Full time

    CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market.We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to...

  • Executive Assistant

    1 month ago

    Miami, United States Boyne Capital Full time

    CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market. We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to...

  • Executive Assistant to Chief Executive Officer

    7 days ago

    Miami, United States BilliMD Full time

    Company Description BilliMD is a leading provider of medical billing and revenue cycle management solutions. We offer end-to-end services that integrate with your EHR/EMR systems, allowing your staff to focus on patient care. Our expert team specializes in revenue cycle management, medical coding, and credentialing to ensure efficiency and precision. Role...

  • Executive Assistant to Chief Executive Officer

    7 days ago

    Miami, United States BilliMD Full time

    Company Description BilliMD is a leading provider of medical billing and revenue cycle management solutions. We offer end-to-end services that integrate with your EHR/EMR systems, allowing your staff to focus on patient care. Our expert team specializes in revenue cycle management, medical coding, and credentialing to ensure efficiency and precision. Role...

  • Executive Assistant

    2 weeks ago

    Miami, United States Nord Anglia Education Full time

    The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and...

  • Executive Assistant

    2 weeks ago

    Miami, United States Nord Anglia Education Full time

    The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and...