Executive Assistant

2 weeks ago

Tacoma, United States Common Spirit Full time

Overview

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

Responsibilities

Provides highly responsible administrative and secretarial services to relieve an FHS senior executive of day-to-day administrative details so that he/she can concentrate on the significant aspects of his/her own position. Work involves applying knowledge of the executive's work objectives and viewpoints and representing the executive within delegated scope of authority. Ensures optimal time management for the assigned executive through oversight of schedule and calendar, travel arrangements, meeting support, and answering/prioritizing communications/correspondence. Although responsible for providing significant assistance to a key executive, this position does not have independent executive authority.

The FHS executive supported is a Sr. Vice President, Hospital President, President CMO, Chief Financial Officer, Chief Nursing Officer, Chief Medical Officer, or FHS Chief Operating Officer. Incumbents are exposed to sensitive information involving not just a particular department, but the entire organization. Assignments vary considerably as to volume of work, specific duties performed and overall scope of responsibility, depending on the delegation style of the manager.

The position requires considerable knowledge of company organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. An incumbent may function in a "lead" role with regard to ongoing work or special project- or team-oriented assignments. An incumbent may be responsible for office coordination and/or oversight of lower level administrative/clerical employees. Work involves the development of moderately complex PC databases, spreadsheets, presentation or graphic materials.

Qualifications

Education/Work Experience Requirements:

Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Experience in a healthcare environment is preferred.

Job Knowledge/Abilities:

Knowledge of proper grammar, business and/or technical writing and medical terminology (preferred).

Knowledge of fundamentals of accounting and budget administration.

Knowledge of fundamental research and analysis tools and techniques.

Highly developed skills in time management, organization and multitasking.

Effective problem solving skills and ability to apply solutions within organizational, industry-specific, and regional context.

Interpersonal skills to include ability to work in a tactful, diplomatic manner with internal and external customers and facilitate timely, efficient communication.

Strong oral and written communication skills.

Demonstrated attention to detail and ability to maintain confidentiality.

Ability to understand and/or adapt complex/conflicting oral or written regulations/guidelines to diverse or dissimilar situations.

Ability to oversee or provide limited supervision to lower-level administrative support staff may be required for some positions.

Ability to read and understand English sufficient to perform the duties of the position.

Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency, including a high level of proficiency with MS Excel, PowerPoint, Outlook, and other office software.

Ability to establish and maintain effective working relationships as required by the duties of the position.

  • Executive Assistant

    2 weeks ago

    Tacoma, United States Virginia Mason Franciscan Health Full time

    **Overview** In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly...

  • Senior Program Analyst

    4 hours ago

    Tacoma, United States VT Group Full time

    Overview VTG is seeking a Senior Program Analyst/Executive Assistant to support the Navy located at the Washington DC, Navy Yard. Position is 100% onsite. What will you do? The Sr. Program Analyst will provide on-demand timely professional support services to the Flag Officers, Executive Directors and COS for SEA 21. The requirement is for a proven...

  • Executive Chef

    3 days ago

    Tacoma, Washington, United States Forefront Healthcare & Culinary Services Full time

    Job Description Forefront Healthcare is growing, and we need your culinary expertise along with the leadership you possess! Come be part of an exciting team at Forefront Healthcare and elevate the experience for those you serve! We have an opportunity for an Executive Chef in Tacoma, WA WE OFFER AMAZING BENEFITS! PTO, Vacation time, Holidays, Medical...

  • Executive Chef

    1 week ago

    Tacoma, Washington, United States Forefront Healthcare & Culinary Services Full time

    Job Description Forefront Healthcare is growing, and we need your culinary expertise along with the leadership you possess! Come be part of an exciting team at Forefront Healthcare and elevate the experience for those you serve! We have an opportunity for an Executive Chef in Tacoma, WA WE OFFER AMAZING BENEFITS! PTO, Vacation time, Holidays, Medical...

  • Software Sales Executive

    3 days ago

    Tacoma, WA, United States Lancer Full time

    The Role at a Glance: We are looking for a motivated, energetic Catering Sales Manager to join our team. As a Catering Sales Manager you will have the opportunity to work as part of our talented management team focusing on the selling, planning and execution of all catered events. What you'll be doing: Supervises all catering events operations,...

  • Clinical Assistant Nurse Manager

    3 weeks ago

    Tacoma, Washington, United States Department Of Homeland Security Full time

    Summary This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of Deputy Assistant Director of Clinical Services (DAD-CSU). This is a supervisory position. This position is only open to USPHS officers and Call to...

  • Advertising Account Executive

    15 hours ago

    Tacoma, United States VetJobs Full time

    Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...

  • Clinical Assistant Nurse Manager

    1 month ago

    Tacoma, United States Department Of Homeland Security Full time

    Summary This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of Deputy Assistant Director of Clinical Services (DAD-CSU). This is a...

  • Administrative Analyst

    3 weeks ago

    Tacoma, United States VT Group Full time

    Overview VTG is looking for an Administrative Analyst to provide executive, analytical, management and administrative support services to our customer in Washington, DC. What will you do? * Assist with the coordination and integration of the daily operations. This support involves records, schedules, and correspondence management; short and long-term...

  • Shift Leader>

    3 weeks ago

    Tacoma, United States Papa John's Full time

    Papa John's - 102 Military Rd East [Shift Manager] As a Shift Lead at Papa John's, you'll: Execute cash management duties with POS and Shift Reports; Assist in the management of adequate inventory levels using the companys systems and guidelines to minimize loss; Manage companys assets by ensuring the restaurant is clean, safe and organized; Be hard working,...

  • Medical Director – Cardiovascular Service Line

    2 weeks ago

    Tacoma, United States Catholic Health Initiatives Full time

    This job is accountable for the strategic development, management and related clinical operations/services of the Cardiovascular Service Line (CVSL) across Virginia Mason Franciscan Health (VMFH). An incumbent performs these functions with an administrative dyad partner (Executive Division Director) and will report to VMFHs Divisional SVP Integration, with a...

  • Sales Service Rep

    3 days ago

    Tacoma, United States Core-Mark Full time

    We Deliver the Goods: Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more Growth opportunities performing essential work to support America’s food distribution system Safe and inclusive working environment, including culture of...

  • Sales Manager

    4 days ago

    Tacoma, United States Lancer Full time

    The Role at a Glance:We are looking for a motivated, energetic Catering Sales Manager to join our team.As a Catering Sales Manager you will have the opportunity to work as part of our talented management team focusing on the selling, planning and execution of all catered events.What you'll be doing:Supervises all catering events operations, including...

  • Sales Manager

    4 days ago

    Tacoma, United States Lancer Full time

    The Role at a Glance:We are looking for a motivated, energetic Catering Sales Manager to join our team.As a Catering Sales Manager you will have the opportunity to work as part of our talented management team focusing on the selling, planning and execution of all catered events.What you'll be doing:Supervises all catering events operations, including...

  • Nurse (Clinical/Ambulatory)

    4 weeks ago

    Tacoma, Washington, United States Department Of Defense Full time

    Summary About the Position: This position is located within the Directorate of Medicine, Department of Pediatrics, at Madigan Army Medical Center in Tacoma, Washington.This is a Direct Hire Solicitation.A recruitment or relocation incentive may be authorized.Salary negotiation may be available for those candidates who are new to Federal service....

  • Sales Manager

    3 days ago

    Tacoma, United States Lancer Full time

    The Role at a Glance: We are looking for a motivated, energetic Catering Sales Manager to join our team. As a Catering Sales Manager you will have the opportunity to work as part of our talented management team focusing on the selling, planning and execution of all catered events. What you'll be doing: Supervises all catering events operations, including...

  • Sales Manager

    2 days ago

    Tacoma, United States Cura LLC Full time

    The Role at a Glance: We are looking for a motivated, energetic Catering Sales Manager to join our team. As a Catering Sales Manager you will have the opportunity to work as part of our talented management team focusing on the selling, planning and execution of all catered events. What you'll be doing: Supervises all catering events operations, including...

  • Employee Benefits Producer

    4 days ago

    Tacoma, United States Brown & Brown Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an experienced Producer for its Employee Benefits team in Tacoma, Washington. This position is responsible for promoting and executing on the sale of new and renewal business, providing and being...

  • Market VP Operational Finance

    1 month ago

    Tacoma, United States VMFH Division Support Services Full time

    Overview In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly...

  • Zumiez Job Application for Marketing Coordinator

    1 month ago

    Tacoma, Washington, United States Zumiez Full time

    Job Description:The Zumiez Marketing department is growing and has an opportunity for a new Marketing Coordinator to join the team in supporting all areas of marketing promotions and digital events. The Marketing Coordinator will proactively plan logistics, engagement, production, and execution of virtual events and promotions, , sponsored (skate, snow, &...