CLERICAL - Campus Secretary
2 weeks ago
JOB DESCRIPTION
Job Title: Campus Secretary / CATE
Reports To: Principal
Dept./School: High School
Wage/Hour Status: Nonexempt
Pay Grade: C/P 3
Days Employed: 195
Date Revised: July 1, 2018
Primary Purpose:
Ensure efficient operation of school administrative office and provide reception and clerical services for school's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding skills and file maintenance skills
Ability to use software to develop spreadsheets, databases and do word processing
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to perform a variety of tasks often changing assignment on short notice
Ability to operate multi-line phone system
Experience:
One to three years clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
- Serve as receptionist to principal's office and take reliable messages, and route to appropriate staff.
- Assist students, teachers and parent as needed.
- Prepare campus communications, correspondence, forms, manuals, report following district standards and requirements. Prepare instructional materials as requested.
- Compile, maintain, and file all reports, records and other documents as required.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Prepare and process purchase orders for the CATE Department.
- Maintain confidentiality.
- Perform other duties as assigned.
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
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