Administrative Professional
1 day ago
The ideal candidate will have exceptional organizational and communication skills, strong attention to detail and display a high degree of professionalism, dependability, and self-sufficiency.
Responsibilities:
- Process accounting payables & receivables, record invoices and receipts
- Monitor and reconcile financial accounts, record transactions accurately within QuickBooks online
- Generate and review financial reports and budget spreadsheets
- Record and process ACH/credit card payments and deposit checks
- Generate and pay monthly sales tax reports
- Manage annual medical, liability and workers comp insurance renewals & audits
- Weekly payroll duties for 20 employees including reviewing and maintaining time sheets
- Record and monitor all paid time off and sick leave
- Manage health & disability insurance and employee IRA plans
- Work with government agencies for tax reporting & payments, certified / prevailing wage payroll
- Assist managers with hiring procedures, onboarding and offboarding tasks
- Review office contracts for compliance, including subcontractor & insurance documents
- Oversee company accounts and subscriptions
- Compile OSHA forms, ensure compliance with laws and employment regulations
Minimum Qualifications
- Education: Associate's degree
- Proven experience in Administrative & Bookkeeping roles
- May substitute 5 years of experience for Associate's Degree
- Experience in the sign/graphics industry is a plus
Knowledge, Skills, and Abilities:
- Highly proficient in MS Office and QuickBooks accounting software
- Working knowledge of budgeting procedures, proven ability to calculate and manage accounting figures, spreadsheets and financial records
- Familiarity with payroll, HR and insurance policies & processes
- Experience in data collection, entry and reporting with great attention to detail and confidentiality
- Self motivated with ability to multitask and prioritize workload while working independently
- Exceptional organizational skills with an eye for consistency and accuracy
- Superior written, oral and digital communication skills.
Job Benefits: We offer a competitive salary, comprehensive medical, dental & vision benefits, life & disability insurance, and a retirement plan with employer matching. Come be part of a solid team and share in the opportunity of growing a small business
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