Administrative Assistant to Vice Chancellor of Academic Affairs

2 weeks ago

Crown Point, United States Ivy Tech Community College Full time

Under the direction of the Vice Chancellor for Academic Affairs (VCAA), the Administrative Assistant to the VCAA is responsible for complex, confidential, and administrative support for the VCAA and provides information and assistance to faculty, staff, students, state and local agencies, regulatory and accrediting agencies. The Administrative Assistant to the VCAA must possess a thorough knowledge of college operations and procedures.

Hourly Wage: $17.25

1. Organizes and coordinates support activities for the office of the Vice Chancellor of Academic Affairs, including events for students and staff

2. Serves as contact person for Vice Chancellor's office to internal and external partners including Directors, Department Heads, Faculty, Staff, and Students

3. Utilize Microsoft Office, Google Suite, and other campus-specific applications in support of the Academic Affairs department

4. Utilize the campus' reporting software to research, compile, and summarize data for the Vice Chancellor on weekly, monthly, quarterly, or yearly basis as needed

5. Monitors e-mail and Teams and composes and/or prepares internal and external communication as needed

6. Organizes and maintains filing system

7. Serves as backup for Academic Assistants and assists with execution of faculty contracts

8. Provides faculty and staff members with pertinent information relating to forms, procedures, deadlines, etc., in a timely fashion

9. Monitors annual budget and oversees purchasing processes for the Vice Chancellor

10. Using Workday, processes travel requests, vacation requests, reimbursement forms, and purchase requisitions for the office of the VCAA

11. Coordinates special projects, meetings, and/or events as needed

12. Coordinates agendas and takes minutes for meetings when requested

13. Process Third Time Requests from students to repeat a class

14. Performs other duties as logically assigned

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

* High School Diploma or equivalent required, associate's degree or higher in business administration, office administration, or similar preferred
* Experience working with executive level management required
* Five (5) years related work experience preferred
* Must be proficient in Word, Excel, PowerPoint, and Google Suite
* Must possess excellent communication skills, attention to detail, critical thinking and time management skills
* Ability to work well with a variety of people from differing backgrounds

CONFIDENTIALITY AND TRUSTWORTHINESS ARE TOP PRIORITIES

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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