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Senior Executive Assistant II

4 months ago

Chevy Chase, United States Geico Insurance Full time

GEICO is looking for an experienced Senior Executive Assistant that excels in a fast-paced environment. The candidate must be a self-starter and strive for results, exercise good judgement, and have excellent communication skills, along with attention to detail and an ability to manage time which is essential as you support this team. In addition, the ability to handle numerous projects and a heavy workflow with a high level of accuracy as well as the professionalism to interface with high-profile Investors is necessary. Responsibilities will include complex domestic travel itineraries, maintaining schedules, organizing, and supporting small and large meetings and conference set-up, as well as disseminating communications, working on special projects, filing, scanning documents and other office duties as needed. The individual will have exposure to a diverse group of important external clients and visitors, as well as internal contacts throughout the Company. This is a great opportunity to be an integral part of a collaborative team.

Job Responsibilities

* Provide executive support to Senior Management, including a variety of complex, confidential, and critical administrative and organizational tasks


* Screen incoming calls and determine the level of priority while using caution in dispensing information


* Coordinate complex domestic including arrange air, hotel, and transportation logistics based on itinerary


* Responsible for the coordination and logistics of both internal and external meetings, offsite conferences, and external events; including catering and transport


* Supports key corporate events, annual meetings and other external meetings which will require off hour support as needed.


* Handle regular activities without prompting, and advise in advance with issues or delays


* Assist in editing spreadsheets, presentations, and documents


* Initiate improvements and consistently drive optimal service


* Work closely with other internal cross-functional team(s) on ad-hoc projects and initiatives, as well as lead and coordinate in ad hoc projects as requested


* Work cooperatively with the Companies executive administrative team, in positive partnership to back up each other smoothly along with helping with shared office management responsibilities



Qualifications

* Experience supporting c-suite executives


* At least 8 - 10 years of relevant office work experience


* Strong organizational skills and the ability to perform and prioritize multiple projects and tasks seamlessly with excellent attention to detail


* Excellent writing and verbal communication skills.


* Ability to handle sensitive and confidential information with discretion


* Ability to work independently and within a team across the organization


* Intermediate to Advanced working knowledge of Microsoft Office


* The ideal candidate will be a self-starter who is flexible, curious, and can multitask and manage multiple projects independently with a sense of urgency


* Approaches new challenges and high-pressure situations with a positive attitude and calm demeanor


* Strong collaborative skills, analytical skills, & great attention to detail


* Strong organizational, written, and verbal communication skills


* High personal integrity, including the capacity to discretely handle highly confidential and sensitive information


* Proficient in Outlook 365, MS Office (Word, PowerPoint and Excel)


* Experience operating Microsoft Teams and Zoom


* Ability to thrive in an entrepreneurial, fast paced work environment with changing priorities


* Ability to work positively with a variety of departments and personalities, develop relationships both within the firm as well as with external parties


* Positive, flexible attitude



Preferred Qualifications:

* Bachelor's degree, preferably in marketing, business, finance, or substantial experience in relevant sectors


* 7+ years' experience as Executive Assistant or Senior Administrative Assistant


* Experience with Concur and Certify



Location:

* DMV Area Preferred
* 2 - 3 days/week at headquarters located in Chevy Chase, MD





#LI-MA1

At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

Benefits:

As an Associate, you'll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:

* Premier Medical, Dental and Vision Insurance with no waiting period
* Paid Vacation, Sick and Parental Leave
* 401(k) Plan
* Tuition Reimbursement
* Paid Training and Licensures
* Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.

Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.