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Youth Programming Coordinator

4 months ago

Odessa, United States University of Texas Permian Basin Full time

The University of Texas Permian Basin welcomes applications for the position of Youth Programming Coordinator

Salary Range

$50,000.00 depending on qualifications

Essential Functions

This position is responsible for the management, safety, and compliance oversight of Youth Programming Events at the University. Youth Programming at The University of Texas Permian Basin includes all University offerings for minors (a youth participant under the age of 18 and not a registered student of UTPB), such as, camps, internships, and the like. This position will also serve as the liaison to school districts and lead for University Interscholastic League (UIL) or Texas Forensic Association (TFA) events held at UTPB. The Coordinator assures adherence to State of Texas laws and statutes and the policies, guidelines and procedures of UT System and the UTPB Youth Protection Program. The position will also enjoy the responsibility of marketing the University for third-party youth programming and creating relationships with UIL and TFA Directors. Daily interactions with the public and the University's College or Department office constituencies require diplomacy, judgment, and an understanding of the University's Values. Work assignments are performed in a self-directed manner. Reports to the Director of Event Management.

1. Provide ongoing direction to Youth Program Managers of procedures and recommendations to ensure that best practices are being implemented within youth programs. Continue to assess the YPP policy and procedures to ensure compliance by program managers.

2. Assist with the development and implementation of educational programs for faculty, staff and students regarding Youth Protection Program (YPP) policy and procedures and other regulatory requirements related to youth protection compliance to ensure a safe and secure environment for youth participants in University sponsored activities.

3. Assist in research endeavors by the University that pertain to the safeguarding of minors on campus.

4. Act as a subject matter expert to evaluate and resolve questions relating to the YPP with University staff, faculty, students and visitors.

5. Maintain an inventory of youth programs that take place on the University's campus. Produce regular reports for stakeholders.

6. Keep up to date with safety and other regulatory requirements related to youth protection compliance. Monitor background clearance requirements for persons working within youth programs. Monitor insurance coverage for programs and events.

7. Maintain youth program records and manage the registration process for all programming.

8. Update and manage the University's youth programming calendar and help to coordinate marketing plans for community engagement and participation in youth programming.

9. Serve as primary contact for UIL/TFA events on campus. Coordinate local, regional, and state-wide events.

10. Serve on the University's "UIL Committee".

Required Qualifications

1. Associate's Degree.*

2. Two (2) years' work experience.

3. Strong analytical abilities.

4. Solid communications skills.

5. Ability to multi-task and thrive in a team environment.

* Experience is considered in lieu of a degree.

Preferred Qualifications

1. Bachelor's Degree

2. Experience in education, child advocacy, office management, reservations, scheduling, or event planning.

3. Strong work experience with database systems

4. Maintain confidential information and handle emergency situations in a professional manner.

Additional Information

Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.

5. Employment is contingent upon a successful background check.

6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.

2. Able to bend, crouch, and reach continuously.

3. Physically able remain seated, frequently to continuously.

4. Able to remain standing up to 15% of the time.

5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.

6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.

2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.

3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.

4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts

5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.