Assistant Payroll Manager
4 weeks ago
Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.
The Assistant Payroll Manager serves in a strategic supportive role within the Payroll Dept by assisting the Payroll Manager in the technical and supervision of the Payroll Dept. This role leads a group of payroll specialists in a fast-paced, time-sensitive, and results-oriented Department to provide accurate processing of payroll. This position requires a self-starter that performs at a high level under strict recurring deadlines. This role requires an individual that has attention to detail, is deadline driven, the ability to foster an environment of continuous improvement, keep updated on payroll tax laws and be a team player. The position will work closely with HR, Accounting, Labor Compliance, IT, and Operations Departments.
DUTIES & SCOPE:
* Assist and supervise in-house multi-state weekly payroll processing for 2,500+ employees, between 2 separate companies.
* Responsible for the weekly processing of our Salaried group for 600+ employees
* Takes ownership of functional issues by identifying underlying problems, analyzing potential solutions, and implementing system resolutions.
* Manage weekly processing workflows to ensure all payroll transactions are processed accurately and timely.
* Assists with the supervision of payroll staff through workload management, coaching and development and providing payroll assistance as needed.
* Maintain the quality, efficiency and overall effectiveness of the payroll processing functions by following standard processes.
* Process Garnishments, Employment Verifications and New Hire reporting.
* Audit Employee status updates in our ERP.
* Assist with various state and federal payroll tax filings and payroll tax account reconciliations.
* Ensure employee terminations are processed timely and accurately in accordance with Federal and State Laws.
* Assist with ACH and positive pay file uploads to the bank.
* Work directly with the Payroll Manager on special projects and audits.
QUALIFICATIONS:
* Requires a minimum of 6-10+ years' experience with full-cycle multi-state payroll (weekly); in-house payroll experience required.
* Bachelor's degree in business or accounting, or combination education and work experience.
* Experience with in-house multi-state payroll processing and understanding of payroll tax laws and regulations.
* Knowledge and experience with automated time and attendance systems, large ERP and working knowledge of UKG preferred.
* Proficient in Microsoft office (Excel, Word, Outlook), and Adobe or Bluebeam applications.
* Ability to provide excellent customer service and work well in a Team environment to establish and maintain effective working relationships.
* Demonstrated ability to hold information confidential with use of appropriate judgment when managing sensitive data.
* Experience creating standard operating procedure documentation.
* Familiarity with Certified Payroll reporting and Prevailing Wages helpful but not required.
* CPP (Certified Payroll Professional) certification desirable.
The starting annual base pay for this role is between USD $95,000 and $125,000. The actual base is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits.
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