Senior Practice Administrator

2 weeks ago

Tyler, United States Ardent Health Services Full time

Overview

Join our UT Health Tyler team as a Senior Practice Administrator

Advancing Healthcare Together - The Future of Healthcare is in East Texas

Why UT Health East Texas?

Our People. Our people truly are our greatest strength. They make a massive difference in the amazing care we provide every day. We work closely together to create a positive experience for our patients and each other.

Our Purpose. We will build on your experience and provide meaningful and purposeful career growth for your future. You will have the opportunity every day to make a difference in someone's life and change the course of healthcare.

Our Place. Tyler, TX is a small town with a huge heart where you will have the privilege of caring for your neighbors. Everybody is somebody here.

Representing the very best in healthcare, UT Health East Texas is comprised of 10 hospitals and more than 50 clinics across east Texas. With nearly 7,500 employees and over 1,000 licensed in-patient beds, UT Health East Texas provides healthcare services to thousands of patients annually through our hospitals, clinics, Level 1 trauma facility, air emergency fleet and EMS service in a metropolitan service area of a quarter-million people.

POSITION SUMMARY

This key leadership role is responsible for daily and strategic operations of the Pulmonary Service line, including its clinic operations. This role is responsible for ensuring the UT Health facilities has 24/7 hospital coverage, and is a primary provider of graduation medical education for medical students, residents and eventually fellows related to Pulmonary. This position is responsible for the following areas/staff: Scheduling, Registration, Medical Assistants, LVNs, RNs, Other APP caregivers, Physicians, 31 monthly outreach days, Physician Credentialing, Physician CME Tracking, Health Information Management (Medical Records), and Secondary clinical location operations as applicable. This role provides innovative leadership to maximize all of the aforementioned clinic's contribution to the overall operational and clinical performance. Provides for the delivery of care to patients and evaluates the multidisciplinary care in a systematic fashion in order to improve outcomes. Serves as a liaison between Pulmonologists, PMG, Administrations of hospitals, and the Outpatient Imaging Center. Oversees operational and capital budget processes. Facilitates ongoing Quality Improvement processes. Collaborates with health care team to plan and implement new services.

Responsibilities

What You Will Be Doing:

* Assesses department needs, sets priorities, and implements changes appropriately
* Leads in the development of programs to enhance services, volumes, and finances.
* Looks for opportunities to communicate effectively with staff.
* Works to make operations more efficient.
* Aligns all parties to the same expected operational goals and outcomes.
* Participates in public/community relations and education assignments which may include speaking to various groups.
* Prepares operational and capital budgets for all responsible departments and works with the leadership to ensure budgets are adhered to and managed.
* Oversees and assists when necessary, the compliance with local, state and federal regulatory entities to assure system-wide compliance with all applicable regulations.
* Compiles and prepares management reports under the direction of Administrative representative to provide necessary information for departmental decision making and strategic planning.
* Serves as a liaison between Regional Affiliate Imaging Sites, Administration and Pulmonologist.
* Provides supervision, coaching, mentoring, hiring, terminations for staff and departmental leadership.
* Works to ensure employment engagement is at the highest level possible.
* Helps coordinates staffing to ensure clinic and hospital are covered by physicians and APP's as the need dictates.
* Holds physicians accountable for timely, accurate and standardized clinical reporting.
* Facilitates monthly clinical and administrative meetings with pulmonologist to ensure PMG, practice and physicians are aligned.
* Reports monthly on financials, operations, capital needs, etc.
* Develops and manages outreach and second pulmonary clinics in an efficient manner.
* Works collaboratively with Revenue Cycle Administrator to effectuate communications and help ensure the Revenue Cycle Processes are timely and accurate.



Qualifications

Education:

* Bachelor's Degree in a Health Care related field required, or a minimum of 8 years of health care experience in lieu of a degree with a high school diploma required.
* Master's Degree in a Health Care related field preferred

Experience:

* Ten years of progressive health care leadership required
* Experience in practice/clinic leadership and management
* Prior managed care contracting and capitation plan understanding and experience
* Capable of interacting with physicians and physician assistants
* Knowledge of billing and collection process and systems
* Knowledge of physician contract structure and negotiations
* Patient record documentation skills

Certification and License:

* No certification required but membership in Medical Group Management Association (MGMA) or the American College of Medical Practice Executive beneficial

Supervisory Requirements:

* Access/Registration/Supervisors, HIM Supervisor, Nurse Supervisor, Scheduling Supervisor, and others as applicable

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